Admin Jobs

This Federal College Work Study position supports the assigned department by managing routine office operations and serving as a primary point of contact for employees, students, and parents. Key responsibilities include handling clerical tasks such as answering phones, filing, and scheduling, while utilizing computer software to organize workflows and resolve inquiries. The role appeals to current students seeking to develop professional communication, multitasking, and problem-solving skills within a supportive campus environment. Eligibility requires enrollment in at least three credit hours and demonstration of financial need through the FAFSA. The position offers a flexible work arrangement designed to complement academic schedules.

The Federal Programs Director role leads federal education initiatives at Southern Rivers High School, reporting directly to the Superintendent. This position is responsible for managing programs such as Title I and English Learner services, overseeing budget preparation and fiscal compliance, and ensuring adherence to state and federal regulations. Key duties include coordinating with the finance department, preparing for monitoring visits, and providing professional development to staff. The role appeals to candidates seeking to directly impact academic achievement and graduation rates while working within a collaborative environment focused on serving non-traditional students. The position requires a Master's degree and leadership experience in education funding.

This part-time administrative role at Great Big Smiles Orthodontics in Scottsdale, AZ, supports the scheduling and operations of a high-quality orthodontic practice. The position involves managing patient appointments, handling phone inquiries, and maintaining accurate patient files and office supplies. Key responsibilities include greeting visitors, following up on missed appointments, and collecting payments to ensure a smooth daily workflow. The role appeals to candidates seeking a positive, upbeat work environment where team success is celebrated. It offers opportunities for professional growth within an innovative practice that values individualized patient care. The position requires a high school diploma and prior office experience, with flexible scheduling available Monday through Friday.

The Operations Training Support role is based at Davis Monthan AFB and focuses on sustaining squadron aircrew training and readiness programs within the Department of Defense. Key responsibilities include managing training databases, administering exams, coordinating schedules, and producing readiness reports for leadership. The position offers the opportunity to work with a minority-owned, veteran-founded company dedicated to high-integrity service delivery. Candidates must hold an active Secret security clearance and possess proficiency in Microsoft Office and Air Force training systems.

This temporary summer role is part of the Mayor's Youth Jobs Program, placing a young professional within the Charleston Fire Department's Training Center. The position involves performing administrative duties such as preparing correspondence, managing files, conducting data entry, and serving as the first point of contact for visitors and callers. The role requires proficiency with Microsoft Office and close collaboration with senior staff. This opportunity offers valuable exposure to public service operations and professional development for individuals aged 16 to 20. The position is based on-site at the training center with standard weekday business hours.

The Workforce Scheduler role supports the scheduling team by managing employee shifts within the FUNtime system and assisting associates with UKG/Kronos inquiries. Key responsibilities include maintaining long-term schedules, revising rosters to address staffing changes or shortages, compiling staffing data, and attending management meetings to resolve scheduling challenges. The position also involves providing high-level guest service to internal and external stakeholders while maintaining an organized office environment. This opportunity appeals to candidates seeking a dynamic environment within a major theme park, offering the chance to develop strong Excel and operational planning skills. The role requires flexibility to work nights, weekends, and holidays to meet business needs.

This entry-level, onsite role at Conduent in Milwaukee supports business operations for government and corporate clients by managing transaction processing and account adjustments. Key responsibilities include posting payments, resolving discrepancies, processing account adjustments, and performing high-accuracy data entry and document sorting. The position appeals to detail-oriented individuals seeking a stable environment where individuality is valued and professional growth is supported through structured training. The role requires strong computer skills and a typing speed of at least 40 words per minute, with a standard Monday through Friday schedule.

The Research Assistant I role within the University of Florida Department of Psychiatry supports the ABCD Study, a major national project tracking adolescent brain development. Key responsibilities include coordinating participant scheduling, obtaining consent from families, administering study protocols using specialized software, and collecting biological samples. The position also involves managing study supplies, shipping biological specimens, and arranging transportation for participants. This opportunity appeals to candidates interested in contributing to groundbreaking mental health research within a collaborative academic environment. The role is based on-site in Alachua and offers a supportive culture with access to comprehensive employee benefits and a vibrant college town setting.

The Building Operations Coordinator role within the University of Pennsylvania's Residential and Hospitality Services division provides operational leadership for a College House Information Center. Key responsibilities include managing student staffing, overseeing move-in and move-out processes, coordinating facility maintenance, and serving as the primary point of contact for residents and guests during both business and after-hours shifts. The position offers the appeal of working within a prestigious Ivy League environment with a supportive culture that emphasizes student success and community engagement. Employees benefit from a flexible schedule, comprehensive professional development opportunities, and access to the University's extensive benefits package, including tuition assistance and wellness resources.

This full-time Scheduler role within Securitas Technology's Alarm Services team serves as the central hub connecting customers and field technicians. The position involves managing daily service schedules, creating dispatch tickets, and coordinating technician assignments to ensure timely responses. Key responsibilities include handling incoming customer calls, updating system records, forecasting workload, and facilitating communication between service teams and management. The role appeals to candidates seeking a stable position within a global security organization that prioritizes safety and client experience. It offers comprehensive benefits, opportunities for annual merit increases, and a supportive culture focused on integrity and continuous improvement. The position requires a flexible schedule to accommodate the dynamic nature of service dispatch operations.

This full-time Scheduler role within Securitas Technology's Alarm Services team serves as the central coordination point for customers and field technicians. The position involves managing daily technician schedules, creating and dispatching service tickets, and forecasting workload for the upcoming days. Key responsibilities include handling incoming customer calls, updating system records, communicating parts status, and collaborating with district managers to resolve service level concerns. The role appeals to candidates seeking a supportive environment with a clear mission to enhance safety, offering comprehensive benefits, paid training, and significant opportunities for professional growth. The position requires a flexible schedule to accommodate the dynamic nature of security service operations.

This full-time Service Dispatch Specialist role at Securitas Technology involves coordinating alarm service operations as the primary liaison between customers and field technicians. Key responsibilities include managing daily technician schedules, creating and assigning service tickets, forecasting workload, and communicating status updates to clients. The position offers a collaborative environment focused on safety and security, with opportunities for professional growth through paid training and merit-based advancement. The role operates on a standard Monday through Friday schedule with flexible shift options available.

The Grounds Supervisor (Irrigation) role at Arizona State University's Tempe campus leads landscape irrigation operations within the Facilities Management department. Key responsibilities include programming and maintaining diverse irrigation controllers, developing water-efficient schedules using weather data and hydrozone information, managing inventory and budgets, and overseeing construction projects and contractor work. The position appeals to candidates seeking a mission-driven environment with a focus on sustainability and energy savings. The role offers a flexible work schedule, comprehensive benefits including tuition reduction and paid parental leave, and opportunities for professional growth within a collaborative university setting. The position is based on-site at the Tempe campus with potential travel to other locations and requires outdoor work in varying weather conditions.

The Facilities Project Coordinator role within Arizona State University's Facilities Development and Management team supports intermediate to complex construction and tenant improvement projects. Key responsibilities include scoping, planning, and executing small-scale construction initiatives, coordinating with contractors and vendors, managing project documentation, and ensuring compliance with safety and quality standards. The position appeals to candidates seeking a collaborative environment with solid growth opportunities, offering a comprehensive benefits package that includes tuition reduction, paid parental leave, and flexible work schedules. While primarily based at the Tempe campus, the role involves travel to other university locations and requires driving university vehicles. The work arrangement includes standard weekday hours with occasional on-site inspections in varying weather conditions.

The Operations Coordinator- Service role supports the service operations department at TK Elevator in Las Vegas, acting as a vital liaison between branch operations, regional dispatch, and field technicians. Key responsibilities include managing administrative workflows such as scheduling, safety inspection ticketing, and work order tracking, while also handling payroll entries, parts requisitions, and vendor communications. The position offers a collaborative environment with opportunities for professional growth through tuition reimbursement and a comprehensive benefits package including health coverage, retirement matching, and paid parental leave. This full-time on-site position provides a stable career path within a company that prioritizes workplace safety and operational efficiency.

This full-time scheduler role supports the Medical and Surgical Specialties department at the Virginia Clinic, focusing on patient registration and appointment coordination. Key responsibilities include pre-registering patients, verifying insurance eligibility, scheduling surgeries and procedures across multiple service lines, and accurately entering data into the electronic health record. The position requires effective communication with care teams and patients to ensure efficient care delivery. The role is appealing due to the organization's commitment to employee well-being, offering flexible scheduling, professional development opportunities, and a supportive work-life balance. The position operates on a day rotation schedule with no weekend or call obligations.

The Office Manager and Scheduling Coordinator role at Ace Handyman Services in North Seattle supports daily operations within a family-owned home services company. The position focuses on managing inbound customer calls, guiding clients to appropriate services, and coordinating schedules for multiple field craftsmen. Key responsibilities include converting inquiries into booked appointments, maintaining clear communication regarding job timing, and assisting with light administrative tasks such as accounts receivable follow-up. The role is appealing for its stable full-time daytime schedule with no weekends or nights, offering a collaborative environment with opportunities for professional growth and comprehensive benefits including health insurance and retirement planning.

This full-time Concierge Security Officer role is based in Forest Grove, Oregon, focusing on high-level customer service within office towers and similar environments. The position involves welcoming visitors, verifying identities, managing access control, and conducting regular patrols to ensure site safety. Key duties also include responding to incidents, providing first aid, and maintaining security equipment. The role appeals to individuals seeking a stable schedule with Monday through Friday hours and a supportive culture that offers career growth opportunities, with 26% of corporate staff advancing from frontline positions. Benefits include a comprehensive package with medical, dental, and vision coverage, a 401(k) plan, and paid time off, along with provided uniforms.

The Security Supervisor - EMT role involves leading a team of security officers at a client site in West Virginia, ensuring compliance with post orders and emergency protocols. Key responsibilities include supervising staff performance, conducting training and coaching, managing payroll documentation, and maintaining communication with clients to uphold service standards. This position appeals to candidates seeking a leadership opportunity within a company that values integrity and vigilance, offering a comprehensive benefits package including medical coverage, retirement plans, and paid time off. The role requires West Virginia EMT certification and prior security experience, with a work arrangement that may involve varied shifts, occasional overtime, and travel between sites.

The Sr. Specialist, GPO Operations Analytics role supports the Pharmaceutical Manufacturer Solutions team within Cardinal Health's Specialty GPO Operations business. This remote position requires analyzing, reconciling, and processing sales and administrative fee reporting while operationalizing GPO contracts through Excel and Looker tools. Key responsibilities include managing reporting submissions, resolving disputes with business partners, and learning internal systems like SAP. The role appeals to detail-oriented professionals seeking to develop technical skills in data analysis and business intelligence tools. It offers the flexibility of working from anywhere in the United States within EST or CST hours, supported by a comprehensive benefits package and a culture focused on health and well-being.

This Patient Access Representative role supports a call center serving multiple specialty offices across Southern California. The position involves handling over 50 daily calls to triage patients, verify insurance, schedule appointments, and provide logistical support like directions and parking instructions. Candidates must have healthcare call center experience, proficiency with EHR software such as EPIC, and knowledge of specific medical specialties. The role offers a hybrid work arrangement, requiring an initial 2-4 months of on-site training in Beverly Hills before transitioning to remote work. The company fosters a diverse and inclusive culture where employees are encouraged to bring their authentic selves to work.

This full-time staff Administrator role supports the Department of Neuroscience within the School of Medicine, reporting directly to the department's executive leader. The position oversees comprehensive administrative, financial, and operational functions, including annual budget planning, strategic resource allocation, and management of sponsored research funds. Key responsibilities involve leading human resources initiatives, optimizing space utilization, and collaborating with faculty to drive departmental growth and compliance. The role appeals to professionals seeking a strategic partnership environment where they can influence high-level planning and foster a collaborative academic culture. The position operates on a hybrid schedule at the School of Medicine campus, offering opportunities for significant professional development within a leading research institution.

The Security Officer role at the Kennedy Krieger Institute focuses on maintaining safety and security for patients, staff, and visitors within the facility. Key responsibilities include conducting regular security rounds, verifying identification, controlling building access, monitoring CCTV systems, and documenting incidents or suspicious activities. The position also involves assisting with investigations and supporting new team members. This full-time, on-site opportunity offers a stable career path within a dedicated security department, featuring structured training and a clear progression for professional growth in a healthcare environment.

The Agent role at Pinkerton is a full-time on-site position within the Protective Security department, focusing on delivering enterprise risk management and concierge-level security services. Key responsibilities include providing high-level security at client locations and events, deescalating tense situations, conducting investigations, managing access controls and CCTV systems, and transporting clients. The position also involves responding to emergencies and completing detailed incident reports. This role appeals to candidates seeking to join a global industry leader with a 170-year legacy that values integrity, vigilance, and excellence. The position offers a collaborative environment with comprehensive benefits and opportunities to work across diverse cultures in a mission-driven organization.

The Sr. Specialist, GPO Operations Analytics role supports the Pharmaceutical Manufacturer Solutions team within Cardinal Health's Specialty GPO Operations business. This remote position requires candidates to analyze, reconcile, and troubleshoot sales and administrative fee reporting while operationalizing GPO contracts through advanced Excel and Looker tools. Key responsibilities include managing reporting submissions, resolving disputes with business partners, and learning internal systems like SAP. The role appeals to detail-oriented professionals seeking to develop skills in data analysis and business intelligence tools within a flexible, work-from-anywhere environment in the United States.