Admin Jobs

This Administrative Specialist role supports the operations of a top-tier public accounting firm in Syracuse, New York. The position involves providing comprehensive administrative assistance to the Firm Administrator and staff, including formatting financial statements, preparing professional mailings and bindings, and managing document workflows. Key responsibilities also include processing tax return administrative tasks, maintaining confidentiality of sensitive client data, and coordinating internal communications. The role offers a collaborative corporate environment with significant opportunities for professional growth and development. While primarily an in-office position, the schedule features flexibility with part-time hours during summer months and full-time commitments during the busy season from September to mid-April.

The Stewardship Project Coordinator role supports the fundraising and advancement operations at Pomona College, a premier liberal arts institution near Los Angeles. The position focuses on executing a comprehensive stewardship program by managing donor recognition societies, coordinating acknowledgment materials, and tracking donor reporting activities. Key responsibilities include maintaining accurate CRM records, assisting with forensic accounting research for gift funds, managing project budgets, and facilitating event logistics. This full-time position offers a hybrid work arrangement and provides an opportunity to contribute to a collaborative, mission-driven environment with a focus on student success and community engagement.

The Vice President/Chief Financial Officer role leads the Finance and Administration department at Flathead Valley Community College in Kalispell, Montana. This executive position serves as a strategic advisor to the President and senior leadership while overseeing the Business Office, Facilities, and Auxiliary Services. Key responsibilities include managing the college budget, conducting long-term financial forecasting, ensuring fiscal accountability, and directing external audits. The role appeals to candidates seeking to advance the mission of a public community college within a collaborative environment that values innovation and continuous improvement. The position offers a supportive culture with significant professional development opportunities, including tuition waivers, and is based on a scenic campus with a focus on community well-being.

This Administrative Specialist role supports the operations of a top-tier public accounting firm in Watertown, NY, reporting to the Firm Administrator in Syracuse. The position involves formatting financial statements, preparing professional mailings and presentation materials, and managing document workflows and internal communications. Key responsibilities include processing tax return administrative tasks and maintaining strict confidentiality of sensitive client information. The role offers a collaborative corporate environment with significant opportunities for professional growth and development. While primarily an in-office position, the schedule adapts to seasonal demands, requiring full-time hours during the busy season from September to April and part-time hours in the summer, with occasional evening overtime and off-site event support.

The Support Associate IV role is a full-time position within the Administration department at CGI Federal, based in St. Albans, Vermont, supporting the Visa and Passport contract team. The role involves performing high-level clerical and processing functions for passport applications, including managing undeliverable mail, researching complex applicant issues, and assisting government personnel with inquiries from federal agencies. Key responsibilities also include maintaining databases for potentially fraudulent documents, training junior staff, and utilizing specialized office equipment for high-volume scanning and data entry. This position is appealing for its opportunity to work as a partner in a collaborative culture that values ownership and professional growth. The role requires U.S. citizenship and offers a stable environment with comprehensive benefits, though it involves repetitive manual tasks and adherence to strict government procedures.

The Support Associate IV role is a full-time position within CGI Federal's Visa and Passport division, supporting customer service and adjudication teams under the Contract Management Team. Key responsibilities include processing and mailing passport documents, utilizing specialized systems for data entry and imaging, handling complex inquiries from government agencies, and assisting with fraud-related document research. The position also involves training junior staff and performing high-volume clerical tasks with a focus on accuracy. This role appeals to candidates seeking a stable government contract environment with a culture of ownership and teamwork. It offers opportunities for professional growth within a global consulting firm and includes comprehensive benefits such as a share purchase plan and health coverage. U.S. citizenship is required, and the position is based on-site.

This full-time on-site role at a Green Bay logistics firm focuses on managing customer accounts and overseeing freight operations. The Senior Customer Specialist is responsible for tracking freight activity to prevent service disruptions, adjusting plans based on changing volumes, and negotiating rates with market alignment. The position requires close collaboration with internal teams and external clients to ensure reliable service execution. The role appeals to detail-oriented professionals seeking a dynamic environment where they can develop practical solutions and grow their career within a supportive organization that offers comprehensive benefits and paid time off.