Admin Jobs

The Administrative Coordinator II role supports a corporate department by managing information flow, scheduling, and operational logistics. Key responsibilities include drafting routine presentations and correspondence, coordinating meetings and small-scale events for directors, and maintaining departmental data integrity and office supplies. The position requires close collaboration with team members to resolve routine requests and ensure workflow efficiency under moderate supervision. This opportunity appeals to individuals seeking to develop administrative and organizational skills within a supportive environment that values learning agility and continuous improvement. The role offers a structured path for professional growth while contributing to the department's daily operations.

This Strategic Communications role supports the F-35 Commanding General by managing administrative and operational messaging for external distribution and leadership stakeholders. The position involves preparing materials for media, Congress, and the Department of Defense while providing critical information support to executive leadership teams in a high-tempo environment. The role appeals to professionals seeking to contribute to a mission-focused government initiative with opportunities for training and development. Candidates must hold a relevant degree, possess five years of experience, and maintain an active security clearance. The position requires working within a secure environment using government collaboration platforms, offering a comprehensive benefits package including health care, retirement plans, and paid time off.

This role involves licensed Internal Medicine Physicians conducting Medical Disability Examinations for U.S. Veterans in partnership with the Department of Veterans Affairs. The position focuses on clearing exam backlogs and ensuring veterans receive their earned service-connected benefits. Key responsibilities include performing objective medical evaluations in the physician's own ADA-compliant workspace and providing timely reports. The opportunity is appealing due to its flexible schedule that accommodates existing practices without minimum hour requirements, the ability to work from a personal office, and the chance to make a vital impact on the lives of veterans. The arrangement allows physicians to supplement their income directly for completed exams while maintaining their current professional practice.

This role involves serving as an independent contractor delivery driver for office lunch services in Las Vegas. The position focuses on delivering curated meals from select restaurants to specific office buildings within a consistent daily route between 10:30 am and 12:30 pm. Key responsibilities include managing vehicle logistics, communicating effectively with restaurant staff and clients, and ensuring accurate drop-offs. The opportunity appeals to drivers seeking flexibility and independence, offering a streamlined experience with dedicated operational support and no random residential deliveries. Candidates must possess their own vehicle and smartphone to succeed in this self-directed work arrangement.

The Community Events Program Assistant role supports the Rafiki Coalition for Health and Wellness in San Francisco, a nonprofit dedicated to eliminating health inequities in marginalized communities. The position focuses on planning and executing community outreach activities, including HIV testing events and wellness fairs. Key responsibilities involve coordinating event logistics, managing participant registration, distributing health resources, and serving as a welcoming point of contact to build trust within the community. This role appeals to individuals seeking to make a direct impact on public health outcomes while working within a mission-driven environment rooted in cultural humility and social justice. The position offers the opportunity to contribute to holistic health initiatives that prioritize equity and community empowerment.

This full-time Office Administrator and Accounting Booker role supports the Body Shop team at Park Place Bodywerks in Plano, Texas. The position focuses on ensuring an exceptional client experience by managing repair order documentation, verifying labor and parts charges, and applying correct warranty codes. Key responsibilities include coordinating with technicians and the parts department, processing vendor invoices, assisting with accounts receivable, and generating business reports. The role appeals to candidates seeking a supportive environment within a Fortune 500 automotive retailer known for its inclusive culture and recognition as a top workplace. The position offers opportunities for professional growth and collaboration in a fast-paced setting.

The Scheduling Coordinator role supports the Operations team at MoveDocs, a division of Libra Solutions dedicated to streamlining legal and healthcare processes. Based in the Las Vegas office, the position involves coordinating appointment dates for patients requiring spinal injections or surgical procedures and processing new patient referrals. Key responsibilities include building relationships with law firms and physician offices, updating client files, and ensuring strict adherence to HIPAA confidentiality standards. The role appeals to candidates seeking a mission-driven environment where technology improves access to care and accelerates settlements. Success in this position requires strong communication skills, attention to detail, and the ability to manage high call volumes efficiently. The company offers a collaborative culture with comprehensive benefits including health insurance, retirement matching, and paid time off.

This hybrid Executive Assistant II role supports the Federal Corporate Affairs division at Aflac, a Fortune 500 company known for its ethical culture and employee development. The position requires a self-starter with at least four years of administrative experience, including one year supporting executive leadership. Key responsibilities include managing complex executive calendars, coordinating travel and meetings, preparing sensitive correspondence, and assisting with departmental budget tracking and event planning. The role offers a flexible hybrid work arrangement with a majority of time spent in the Washington, DC office. Candidates are drawn to the opportunity to work within a diverse, inclusive environment that values integrity and professional growth, supported by comprehensive benefits and a collaborative team atmosphere.

The Administrative and Communications Coordinator role supports the Hill Community Development Corporation by managing daily office operations and driving internal and external communications. Key responsibilities include maintaining office organization, managing vendor relationships, updating digital platforms and social media, and coordinating community events and meetings. The position requires strong graphic design skills and proficiency with various software tools to support the organization's mission. This full-time, on-site role offers the opportunity to work in a collaborative environment where attention to detail and effective communication directly impact community engagement. The position is ideal for a self-starter who thrives in a fast-paced setting and enjoys supporting senior leadership while interacting with diverse stakeholders.

The Housing Specialist II role at Quadel supports the Housing Choice Voucher program within a collaborative team dedicated to community strengthening. Key responsibilities include processing eligibility applications, conducting income and family composition re-certifications, calculating subsidy amounts, and ensuring strict compliance with HUD regulations. The position involves managing complex transactions such as portability, rent reasonableness, and contract preparation while maintaining accurate records and providing professional customer service. This opportunity appeals to candidates seeking professional growth through continuous learning and a supportive workplace culture. The role requires strong analytical and organizational skills to navigate detailed administrative processes and assist in mentoring new staff.

This full-time Executive Assistant role supports a Managing Director within the American Airlines administrative team. Key responsibilities include managing complex domestic and international travel itineraries, handling heavy calendar coordination, and preparing high-level correspondence and presentations. The position requires safeguarding confidential information, organizing meetings and events, and acting as a primary point of contact for corporate clients. The role is appealing due to the opportunity to work in a dynamic, fast-paced global environment with a strong emphasis on inclusion and diversity. Employees benefit from comprehensive health coverage, wellness programs, and significant travel perks that allow them to explore destinations worldwide. The position offers a collaborative culture where professional growth and work-life balance are prioritized.

This full-time Surgery Scheduler role supports the Dermatology and Mohs surgery team by coordinating patient care from initial referral through post-operative follow-up. Key responsibilities include managing complex surgical schedules, interpreting dermatology pathology reports to guide patient communication, and handling insurance authorizations and referrals. The position requires strong organizational skills to optimize workflow while providing clear, reassuring guidance to patients regarding their procedures. The role appeals to candidates seeking a patient-centered environment where they can utilize their specialized knowledge of Mohs workflows and pathology terminology. The position is based on-site within a fast-paced clinic setting, offering opportunities to work closely with providers and nursing staff to ensure a seamless surgical experience.

This Receptionist role serves as the first point of contact within a senior living community recognized for its diversity and inclusive culture. The position involves greeting visitors, managing guest logs, directing phone calls, and handling incoming and outgoing mail. Key responsibilities also include performing basic clerical tasks and responding to resident emergencies by coordinating with appropriate parties. The role appeals to candidates seeking professional growth through extensive benefits, including health insurance, retirement plans, and tuition reimbursement. The environment emphasizes personal development, wellness programs, and a supportive atmosphere where associates can thrive while contributing to the community's mission.

This full-time Unarmed Security Officer role is part of Metro One Loss Prevention Services Group, a dynamic team reshaping the security industry with a service-driven approach. The position involves delivering exceptional customer service to clients and visitors, monitoring CCTV surveillance systems, and completing accurate daily activity reports. Officers are also responsible for observing site activities and responding promptly to critical incidents or emergencies. The role appeals to those seeking a supportive career environment with opportunities for growth and skill development. It offers flexible scheduling to support work-life balance, weekly pay, and comprehensive benefits including health, dental, vision, and a 401(k) program. The position requires reliable transportation and is available in various locations, with prior experience in security or law enforcement considered a plus.

The Schedule Coordinator role at Total Care Connect supports a mobile integrated health organization delivering in-home clinical care across Ohio. This fully virtual position focuses on coordinating patient appointments with medical staff, confirming visits via phone or digital channels, and arranging necessary transportation logistics. Key responsibilities include monitoring schedules in real-time to manage cancellations, maintaining accurate digital records, and ensuring compliance with healthcare privacy regulations. The role appeals to candidates seeking a remote opportunity within a mission-driven team dedicated to improving community health access. It offers a collaborative environment where strong organizational skills and empathy directly impact patient satisfaction and operational efficiency.

This full-time Staff Assistant I role supports the Airport Stations Team within the Customer Experience Division at American Airlines. The position involves managing diverse administrative duties such as coordinating meetings, processing invoices, handling payroll functions, and maintaining employee records. Key responsibilities include troubleshooting office technology, assisting with station event planning, and ensuring compliance with safety and security protocols. The role appeals to candidates seeking a dynamic environment with opportunities for career growth and professional development. Employees benefit from extensive travel perks, comprehensive health coverage, wellness programs, and a strong commitment to an inclusive culture. The position is based on-site at the airport station.

This part-time, on-call role involves serving as an unarmed security officer within the retail sector for Metro One Loss Prevention Services Group. The position requires monitoring CCTV systems, conducting site surveys, and responding to critical incidents while delivering exceptional customer service to clients and visitors. The role is ideal for individuals seeking a career in a dynamic, service-driven environment that values commitment and supports professional growth. Key responsibilities include maintaining accurate activity reports and ensuring site safety. The position offers flexible scheduling with day or swing availability, a supportive team culture, and opportunities to strengthen security skills. A valid Arizona security license and reliable transportation are required.

The Title Examiner II role supports real estate transactions within Stewart's global title and real estate services team. Key responsibilities include compiling and examining public and tax records to determine the legal condition and insurability of commercial or industrial property titles, as well as preparing accurate title commitments in compliance with company procedures. The position offers a collaborative environment recognized as a top workplace, emphasizing career development and smart growth. This individual contributor role operates under general supervision, allowing employees to manage their own workload while contributing to a diverse and inclusive team culture.

The Agent role at Pinkerton involves providing enterprise risk management and security services to protect clients globally. Key responsibilities include delivering concierge-level security at residential or event locations, deescalating tense situations, conducting investigations, and managing access controls and CCTV systems. The position also requires transporting clients and responding to emergency or crisis scenarios. This opportunity appeals to candidates seeking a career with a 170-year legacy of integrity and excellence within an inclusive, diverse team. The role offers a comprehensive benefits package and the chance to work in a dynamic environment that values vigilance and problem-solving skills.

The Patient Care Coordinator role at Rural Psychiatry Associates supports the delivery of mental health services to underserved communities across multiple states. Based in the Fargo, ND office, the position serves as the primary point of contact for patients, managing registration, scheduling, and insurance verification. Key responsibilities include greeting visitors, collecting accurate patient information, coordinating appointments, and providing technical support for telehealth services while maintaining strict HIPAA compliance. This opportunity appeals to detail-oriented professionals seeking to make a meaningful impact in rural healthcare. The role offers a collaborative environment within a multidisciplinary team and includes comprehensive benefits such as medical, dental, vision, and retirement plans.

This hybrid role in Durham, NC, supports the Burroughs Wellcome Fund's Science Education and Diversity programs as either a Program Associate or Manager. The position involves managing application workflows, overseeing grant portfolios, and serving as the primary contact for applicants and grantees. Key duties include preparing RFPs, analyzing program data for board reports, supervising a coordinator, and coordinating events. The role offers the appeal of contributing to strategic educational initiatives within a mission-driven organization. Candidates will work closely with internal teams to improve grants administration and support awardee success. Periodic travel may be required for advisory committee meetings.

This 12-month contract role serves as a Safety Manager for a terminal construction project at Washington Dulles Airport. The position focuses on overseeing safety protocols for a specific subcontractor, requiring a BCSP certification with five years of experience or an OSHA 510 with ten years. Key responsibilities include conducting safety inspections, enforcing fall protection standards, monitoring OSHA compliance, and managing safety documentation within Procore. The role also involves leading employee orientations, delivering safety training, and helping shape the overall safety program. This opportunity appeals to professionals seeking to make a direct impact on a major infrastructure project while working independently on-site in Chantilly, Virginia.

This full-time role involves serving as an unarmed security officer for Doyle Security Services in Philadelphia, PA, protecting client facilities and personnel. The position requires monitoring surveillance areas, documenting unusual activities, and providing professional customer service while maintaining a neat appearance. Key responsibilities include answering phones, completing required documentation, and exercising sound judgment during tense situations. The role is appealing due to the company's employee-centered culture, which offers a comprehensive benefits package including health insurance, dental, vision, a 401(k) plan, and paid time off. The position is available for night shifts from Sunday to Wednesday or Thursday and requires prior security experience, a clean driving record, and union membership.

This temporary administrative role supports the Bernalillo County Bureau of Elections for the 2026 Primary Election cycle. The position involves processing voter registration applications, maintaining confidential records, and providing direct customer service to constituents. Key responsibilities include filing official documents, assisting with the setup of voting centers, and canvassing election returns. The role appeals to individuals seeking to contribute to civic engagement within a structured government environment. Candidates must possess strong organizational skills and experience with office management. This is an on-site position located in downtown Albuquerque with flexible scheduling that may include evenings, weekends, and overtime.

The Communications Specialist role supports the Public and Government Affairs team at NES Fircroft, a global engineering staffing leader. Key responsibilities include drafting internal and social media content, managing posting calendars, creating visual assets, and assisting with event coordination and administrative tasks. The position offers the opportunity to work within a diverse, international organization with over 90 years of industry experience. The role appeals to candidates seeking a dynamic environment where they can contribute to global communications strategies while gaining exposure to multiple sectors including Oil & Gas and Chemical Manufacturing.