Admin Jobs

This full-time Admin Support and Information Specialist role provides essential administrative and information management services within a professional office environment. The position involves maintaining records and information management systems, supporting operational reporting and data entry, and coordinating travel and conference room logistics. Key duties also include assisting with onboarding, providing technical support to agency personnel, and driving workflow improvements. The role is appealing for its focus on process coordination and the opportunity to work with diverse administrative functions in a structured setting. Candidates will utilize tools such as Microsoft Office and SharePoint to manage databases and generate reports. The position requires a minimum of five years of related experience and strong organizational skills, offering a stable environment for those skilled in records management and customer service.

This senior-level role within the USTDA Information Resource Center focuses on comprehensive records and information management. The position involves maintaining central agency files, organizing electronic archives, and ensuring compliance with NARA retention schedules. Key responsibilities include supporting Freedom of Information Act requests, conducting records inventories, and delivering training on information management procedures to staff. The role appeals to professionals seeking to apply extensive experience in federal records compliance and document flow within a mission-driven government environment. The position requires strong analytical skills and proficiency with electronic document management systems to uphold rigorous information governance standards.

This full-time Reservations Agent role is based in New Orleans and supports the customer service team by managing booking operations. The position involves handling reservation requests via phone and email, processing confirmations, modifications, and cancellations, and maintaining accurate customer records. Key duties include providing detailed information on availability and services while coordinating with internal departments to ensure smooth scheduling. The role appeals to detail-oriented individuals seeking a professional environment that values strong communication skills and a customer-focused approach. The position offers the opportunity to contribute to a seamless booking experience within a collaborative local team.

The Lead Front Desk Registrar role at the Connecticut Institute for Communities involves leading front desk operations within the Healthcare & Medical Services department. Key responsibilities include supervising and mentoring registration staff, managing patient intake and insurance verification, and ensuring accurate data entry into the electronic health record system. The position requires coordinating appointment schedules, handling complex patient inquiries, and maintaining compliance with HIPAA regulations. This opportunity is appealing for candidates committed to public service who wish to support underserved populations in a collaborative, inclusive environment. The role offers the chance to drive process improvements and enhance patient experiences while working on-site in a mission-driven healthcare setting.

This leadership role serves as a Medical Team Administrator for the LPN team at the Rhea County Jail. The position involves overseeing daily clinical operations, setting performance standards, and mentoring nursing staff to ensure high-quality patient care. Key responsibilities include managing team schedules, coordinating medical logistics, and fostering a culture of compassion and accountability. The role is appealing for experienced LPNs seeking to transition from bedside care to strategic leadership without weekend duties. It offers a Monday through Friday schedule and the opportunity to drive meaningful impact within a dedicated correctional healthcare environment.

This fully remote Retirement Plan Operations Specialist role supports entrepreneurs by administering 401(k) plans for a company dedicated to small business growth. The position involves reviewing client documents for accuracy, reconciling plan data using Excel and specialized software, and preparing government filings such as the IRS Form 5500. Key responsibilities include communicating progress to clients, educating them on plan administration, and ensuring compliance with IRS and DOL regulations. The role is appealing due to the company's strong culture of ownership as it transitions to an ESOP structure, offering significant career growth with over 20% of staff promoted in recent years. Employees benefit from comprehensive training, flexible work arrangements, and a supportive environment that values adaptability and connection.

This Project Manager role provides overall contract and program management oversight for the USTDA Information Resource Center administrative support operations. The position serves as the primary liaison between contractor personnel and government stakeholders, managing staffing, quality control, records management, and facilities coordination. Key responsibilities include leading administrative support teams, ensuring compliance with NARA records management requirements, and developing process improvement initiatives to enhance workflow efficiency. The role appeals to experienced professionals seeking to drive operational excellence within a federal environment. It requires a candidate with extensive background in federal administrative operations and strong leadership capabilities to manage complex deliverables and reporting.

This locums assignment places a Family Practice Physician in a Washington clinic setting, focusing on delivering comprehensive primary care including well visits, routine checkups, and sick visits. The role involves managing a patient load of up to 27 individuals on Mondays and Tuesdays, with support from OBGYN specialists and nurse practitioners for women's health needs. Key responsibilities include conducting clinical examinations and handling administrative duties within a structured weekly schedule. The position is appealing due to the comprehensive support provided, which includes arranged housing, travel, and malpractice coverage, alongside a simplified credentialing process. The opportunity offers a collaborative environment with a dedicated recruiter managing logistical details, allowing the physician to focus entirely on patient care.

The Security Specialist III role supports JT4, LLC in providing engineering and technical services to U.S. military test ranges. The position focuses on administrative and personnel security operations, including managing clearance statuses, issuing security badges, and coordinating fingerprinting and security briefings for employees and consultants. Key responsibilities involve maintaining detailed records, communicating with clearance granting agencies, and supervising lower-level clerical staff. This position appeals to candidates seeking a mission-driven environment supporting national defense capabilities. The role offers a comprehensive benefits package including health insurance and a 401(k) match, along with opportunities for professional growth through tuition reimbursement. While primarily based in an office setting, the job may require occasional travel to remote work locations. A valid driver's license and the ability to maintain a government security clearance are required.

This onsite role serves as the primary point of contact at a professional office in Indianapolis, focusing on administrative support and customer service. The position involves greeting visitors, managing phone communications, and maintaining an organized reception area while enforcing security protocols. Key responsibilities include handling mail distribution, performing data entry, and assisting departments with onboarding and scheduling tasks. The role appeals to candidates who thrive in a collaborative environment and value strong interpersonal interactions. It requires a high school diploma and prior experience with office software and multitasking in a customer-facing setting.

This part-time City Administrator role serves the City of Maricopa, a small community of 1,250 residents, and reports directly to the elected city council. The position supervises six staff members and manages an annual budget of $680,000 while overseeing essential in-house services such as wastewater, public works, and animal control. Key responsibilities include ensuring compliance with California state laws, handling grant administration, and coordinating with Kern County for outsourced police and fire services. The role is particularly appealing to retired city managers or senior public agency leaders seeking a flexible, part-time engagement to stay involved in local governance. It offers a unique opportunity to guide a small city through complex state-driven agendas within a collaborative environment.

This full-time leadership role serves as a Medical Team Administrator for the LPN team at the Rhea County Jail. The position involves overseeing daily clinical operations, setting care standards, and mentoring nursing staff to ensure high-quality patient care within the correctional facility. Key responsibilities include managing team performance, coordinating medical logistics, and fostering a culture of compassion and accountability. The role appeals to experienced LPNs seeking to transition from bedside care to administrative leadership, offering a clear path for professional growth. The schedule is Monday through Friday, providing weekends off, and the position is based on-site at the jail.

This Production Planning Administrator role within the Supply Chain Management team supports manufacturing operations in Richardson, Texas. The position involves assisting planners with shop order releases, tracking builds, and coordinating timely shipments while ensuring data integrity and customer commitments are met. Key responsibilities include performing materials requirements planning for components, managing smaller planning projects like Field Replacement Units, and creating reports to maintain accurate inventory records. The role appeals to candidates seeking a position that offers autonomy with minimal supervision, allowing for problem-solving and process improvement in a complex environment. The job requires strong attention to detail and the ability to prioritize multiple tasks under tight deadlines within a standard office setting.

The Sales Support Administrative Coordinator role provides essential administrative and operational support to a team of ten outside sales executives within a fast-paced, high-volume environment. Key responsibilities include managing the end-to-end documentation process for sales deals, verifying client configurations, preparing accurate pricing and proposal materials, and maintaining detailed records in the CRM system. The position also involves collaborating with internal departments to resolve inquiries and utilizing Excel for cost analysis. This opportunity appeals to detail-oriented professionals seeking a dynamic setting where strong time management and communication skills are valued. The role offers a collaborative culture focused on efficiency and continuous improvement, with standard full-time hours and occasional travel between company branches.

This fully remote Retirement Plan Operations Specialist role supports a team dedicated to empowering entrepreneurs by administering 401(k) plans. The position involves reviewing client documents for accuracy, reconciling plan data using Excel and specialized software, and preparing government filings such as the IRS Form 5500. Key responsibilities also include communicating with clients to gather necessary information and educating them on plan administration requirements. The role appeals to candidates seeking professional growth within a company transitioning to an Employee Stock Ownership Plan, offering a culture of shared accountability and ownership. Employees benefit from comprehensive training, a supportive environment focused on career advancement, and the flexibility to work from a designated home office.

The Administrative Manager role supports the Child Research and Study Center at the University at Albany, focusing on the New York State Pyramid Model Implementation project. Key responsibilities include coordinating office procedures, managing personnel records and travel documentation, organizing major events like the annual Pyramid Model Summit, and handling data synthesis and social media updates. This position offers the opportunity to contribute to evidence-based practices that improve student outcomes across New York State. The role is based on campus with occasional travel between locations and provides a collaborative environment within a prestigious R1 research institution dedicated to advancing education and discovery.

This full-time administrative role supports departmental operations by implementing office systems and managing daily workflows. The position involves handling inbound communications, directing visitors, and maintaining both electronic and physical filing systems. Key responsibilities include preparing correspondence and reports, coordinating meetings and travel arrangements for supervisors, and managing office supply inventories. The role offers a collaborative environment where strong organizational and communication skills are valued. It is an on-site position suitable for individuals seeking to apply their clerical expertise in a structured office setting.

This role involves licensed Internal Medicine Physicians conducting Medical Disability Examinations for U.S. Veterans in partnership with the Department of Veterans Affairs. The position requires access to an ADA-compliant exam space, which can be the physician's own office, to help clear the exam backlog and ensure veterans receive their earned benefits. Key responsibilities include performing objective medical evaluations and documenting findings for disability claims. The opportunity is appealing due to its flexible schedule that accommodates existing practices without minimum hour requirements, the ability to work from a familiar workspace, and the chance to make a vital impact on the lives of veterans. Physicians are compensated directly for completed exams, avoiding insurance administrative hurdles.

The Administrative Coordinator III role supports a healthcare department by managing information flow, scheduling, and event logistics. Key responsibilities include drafting detailed reports and correspondence, coordinating meetings for directors, and organizing small-scale events and travel arrangements. The position also involves maintaining department data integrity, managing office supplies, and assisting with onboarding activities. This opportunity appeals to candidates seeking a collaborative environment that values learning agility and professional growth. The role offers a chance to develop critical business skills while working with minimal supervision in a dynamic office setting.

The Administrative Coordinator II role supports a corporate department by managing information flow, scheduling, and operational logistics. Key responsibilities include drafting routine presentations and correspondence, coordinating meetings and small-scale events for directors, and maintaining departmental data integrity and office supplies. The position requires close collaboration with team members to resolve routine requests and ensure workflow efficiency under moderate supervision. This opportunity appeals to individuals seeking to develop administrative and organizational skills within a supportive environment that values learning agility and continuous improvement. The role offers a structured path for professional growth while contributing to the department's daily operations.

This Strategic Communications role supports the F-35 Commanding General by managing administrative and operational messaging for external distribution and leadership stakeholders. The position involves preparing materials for media, Congress, and the Department of Defense while providing critical information support to executive leadership teams in a high-tempo environment. The role appeals to professionals seeking to contribute to a mission-focused government initiative with opportunities for training and development. Candidates must hold a relevant degree, possess five years of experience, and maintain an active security clearance. The position requires working within a secure environment using government collaboration platforms, offering a comprehensive benefits package including health care, retirement plans, and paid time off.

This role involves licensed Internal Medicine Physicians conducting Medical Disability Examinations for U.S. Veterans in partnership with the Department of Veterans Affairs. The position focuses on clearing exam backlogs and ensuring veterans receive their earned service-connected benefits. Key responsibilities include performing objective medical evaluations in the physician's own ADA-compliant workspace and providing timely reports. The opportunity is appealing due to its flexible schedule that accommodates existing practices without minimum hour requirements, the ability to work from a personal office, and the chance to make a vital impact on the lives of veterans. The arrangement allows physicians to supplement their income directly for completed exams while maintaining their current professional practice.

This role involves serving as an independent contractor delivery driver for office lunch services in Las Vegas. The position focuses on delivering curated meals from select restaurants to specific office buildings within a consistent daily route between 10:30 am and 12:30 pm. Key responsibilities include managing vehicle logistics, communicating effectively with restaurant staff and clients, and ensuring accurate drop-offs. The opportunity appeals to drivers seeking flexibility and independence, offering a streamlined experience with dedicated operational support and no random residential deliveries. Candidates must possess their own vehicle and smartphone to succeed in this self-directed work arrangement.

The Community Events Program Assistant role supports the Rafiki Coalition for Health and Wellness in San Francisco, a nonprofit dedicated to eliminating health inequities in marginalized communities. The position focuses on planning and executing community outreach activities, including HIV testing events and wellness fairs. Key responsibilities involve coordinating event logistics, managing participant registration, distributing health resources, and serving as a welcoming point of contact to build trust within the community. This role appeals to individuals seeking to make a direct impact on public health outcomes while working within a mission-driven environment rooted in cultural humility and social justice. The position offers the opportunity to contribute to holistic health initiatives that prioritize equity and community empowerment.

This full-time Office Administrator and Accounting Booker role supports the Body Shop team at Park Place Bodywerks in Plano, Texas. The position focuses on ensuring an exceptional client experience by managing repair order documentation, verifying labor and parts charges, and applying correct warranty codes. Key responsibilities include coordinating with technicians and the parts department, processing vendor invoices, assisting with accounts receivable, and generating business reports. The role appeals to candidates seeking a supportive environment within a Fortune 500 automotive retailer known for its inclusive culture and recognition as a top workplace. The position offers opportunities for professional growth and collaboration in a fast-paced setting.