Administrative Coordinator II
Not Disclosed•Full-TimeOn-site
location_on1536, East 77th Street, Florence-Firestone, Firestone Park, Los Angeles County, California, 90001, United States
About the Role
This position serves as a foundational support role designed to facilitate the smooth flow of information, documentation, and administrative operations within the department. The primary mission is to ensure that routine presentations, correspondence, and reports are drafted and distributed accurately, while simultaneously supporting the resolution of ad-hoc requests from front-line teams and managers.
You will operate with a focus on learning and development, working under the guidance of senior colleagues to master departmental data policies, workflow organization, and event coordination. This role is ideal for someone eager to build a strong foundation in business practices, data integrity, and cross-functional collaboration while contributing to the daily efficiency of the team.
Day in the Life
Your day will involve a blend of administrative execution and active learning. You will draft standard presentations, reports, and correspondence, ensuring all documents maintain the integrity of departmental standards. A significant portion of your time will be dedicated to organizing workflow by addressing routine requests, managing office supplies, and handling incoming communications.
You will also assist in the coordination and execution of small-scale events and meetings. This includes booking appropriate meeting rooms, arranging travel for staff, and providing on-site support during meetings to handle basic logistics. As you grow in the role, you will take on responsibilities related to human resources data maintenance, including data entry, basic analysis, and formatting reports, all while adhering to strict documentation retention policies.
Hiring Process
Candidates will be evaluated on their ability to adapt to change, manage ambiguity, and demonstrate strong attention to detail. The selection process focuses on identifying individuals who show learning agility and a commitment to teamwork and diversity.
Equal Opportunity Employer
We are committed to fostering a culture of Diversity, Equity, and Inclusion. We support and value a workforce that reflects the communities we serve, ensuring that all team members feel respected and empowered to contribute their unique perspectives.
Work location
Work model: On-site
1536, East 77th Street, Florence-Firestone, Firestone Park, Los Angeles County, California, 90001, United States
Firestone Park, California
Key Responsibilities
- check_circleDraft routine presentations, correspondence, reports, and spreadsheets based on business practices
- check_circleCoordinate and calendar meetings for directors and their direct teams
- check_circleArrange small-scale events and organize basic travel for department staff
- check_circleScreen and refer incoming mail, emails, calls, and visits to appropriate staff
- check_circleInput and monitor data to ensure integrity and perform basic data analyses
- check_circleFormat straightforward graphs, spreadsheets, and reports
- check_circleDistribute agendas and take simple meeting minutes during meetings
- check_circleMaintain department files, inventory, and office supplies
Requirements
- verifiedHigh School Diploma or GED
- verified1 year of experience in a corporate or business office environment
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