Administrative Coordinator III
Not Disclosed•Full-TimeOn-site
location_on1536, East 77th Street, Florence-Firestone, Firestone Park, Los Angeles County, California, 90001, United States
About the Role
This position serves as a vital support hub for the department, bridging communication gaps and ensuring operational continuity. You will act as an informal resource for team members, fostering effective peer relationships while managing the flow of information through presentations, detailed correspondence, and reports. The role is designed for someone who thrives in a dynamic environment, adapting to change with minimal guidance and actively seeking opportunities to improve team workflows.
In this capacity, you will coordinate and calendar meetings for directors and their teams, handling everything from room booking to on-site event execution for small-scale gatherings. You will also begin applying data maintenance principles, leveraging your knowledge of department policies to manage documentation retention and ensure data integrity. As a key point of contact, you will screen communications, manage office inventory, and assist with staffing onboarding activities, all while maintaining the highest standards of discretion and professionalism.
Work location
Work model: On-site
1536, East 77th Street, Florence-Firestone, Firestone Park, Los Angeles County, California, 90001, United States
Firestone Park, California
Key Responsibilities
- check_circleDraft presentations, reports, and detailed correspondence for staff and managers
- check_circleArrange small-scale events and manage travel arrangements for department staff
- check_circleScreen and refer incoming emails, calls, and visits to appropriate staff members
- check_circleFormat graphs, spreadsheets, and reports using basic software and databases
- check_circleResolve routine and non-routine requests from department managers on an ad-hoc basis
- check_circleCoordinate and calendar meetings for directors and their direct teams
- check_circleManage office inventory, supplies, and equipment in alignment with budgetary policies
- check_circleMaintain department files and ensure data integrity through input and validation
Requirements
- verifiedHigh School Diploma or GED AND (2 years corporate office experience OR 3 years corporate office experience)
- verified1 year experience in Communications, Business, Health Care, or related field
- verifiedAssociate's degree in Communications, Business, Health Care, or related field (preferred)
Nice to Have
Associate's degree in Communications, Business, Health Care, or related field.
