Administrative Services Jobs

The Admin Services Coordinator role supports the Division of Pediatric Rheumatology, Allergy, and Immunology within the UI Stead Family Department of Pediatrics. Key responsibilities include managing daily operations, optimizing scheduling to improve patient access, coordinating meetings and events, handling financial reconciliation, and providing administrative oversight for students and staff. The position also involves maintaining faculty records, processing travel arrangements, and serving as a primary contact for internal and external inquiries. This opportunity is appealing for candidates seeking to contribute to a national leader in pediatric care and research while working in a collaborative academic environment. The role offers a hybrid work arrangement, allowing for a combination of on-campus and remote work within the state of Iowa.

The Corrections Support Specialist role serves as an administrative assistant to Probation and Parole Officers within the Louisiana Department of Public Safety and Corrections. Key responsibilities include managing offender intake and onboarding, conducting detailed reviews of legal documents for accuracy, performing criminal history research, and acting as a primary public-facing representative for district offices. The position supports the supervision of offenders across 21 district offices and may involve shift work in a 24-hour facility environment. This opportunity appeals to candidates seeking professional growth through a supportive culture with clear internal promotion pathways, comprehensive benefits including a pension plan, and flexible work schedules. The role offers a chance to contribute to public safety and community strengthening while developing skills in legal compliance and case management.

This full-time Administrative Assistant 4 role supports the Lafayette Region Child Welfare department within the Department of Children and Family Services. The incumbent serves as the sole executive secretary to the Area Director, handling confidential correspondence, scheduling meetings, managing travel authorizations, and maintaining office records. Key responsibilities include exercising independent judgment to prioritize tasks, preparing reports and contracts, and acting as a time administrator for the regional office. The position offers the opportunity to contribute to a mission-driven team dedicated to child safety and family well-being. While based in Lafayette, Louisiana, the role provides a collaborative environment with potential for flexible work schedules after meeting specific criteria.

The Administrative Clerk role supports the Insurance Administration and Clerical team at AFSPA, serving U.S. Foreign Service and federal employees globally. Key responsibilities include processing and maintaining insurance documents, entering and verifying member data in multiple systems, and managing correspondence and scheduling. The position also involves routing inquiries, organizing electronic and paper records, and ensuring compliance with privacy policies. This opportunity appeals to detail-oriented professionals seeking a mission-driven environment with a collaborative culture. The role offers a comprehensive benefits package including medical, dental, vision, and life insurance, along with a 401k plan. The work arrangement is based on-site within the organization's office.

The Administrative Manager role supports the Community Health Division's Comprehensive Treatment Center at the United Planning Organization, a long-standing community action agency in Washington, D.C. The position involves overseeing daily business operations, including financial management, budget preparation, client billing, and contract administration. Key responsibilities also include supervising clerical staff, managing facility safety and maintenance, and assisting in the development of operational systems and policies. This position appeals to candidates seeking to contribute to a mission-driven organization focused on uniting people with opportunities. The role offers a collaborative environment with opportunities for professional growth and a comprehensive benefits package including health insurance and retirement matching.

This full-time Administrative Assistant III role supports the Colorado Parks and Wildlife Northeast Region, serving Area 1 and Area 5. The position combines front-line customer service with comprehensive office management, acting as the primary contact for the public regarding licenses, hunting and fishing regulations, and park information. Key responsibilities include managing regional budgets and vendor payments, maintaining office procedures and inventory, scheduling staff calendars, and assisting with hunter education programs. The role appeals to candidates seeking meaningful work that balances conservation with public service within a mission-driven agency. It offers flexible work arrangements, including remote options, along with a robust benefits package and opportunities for career advancement. Candidates must be Colorado residents and be willing to travel within the region.

The Patient Services Coordinator II role supports the Surgery Clinic operations within the Boshell Building on a Monday to Friday day shift. The position involves managing specialized administrative services for physicians and advanced practice providers, potentially directing other clerical staff, and handling complex scheduling, billing, and database management tasks. Key responsibilities include maintaining patient confidentiality, demonstrating empathy during patient interactions, and ensuring efficient workflow in a fast-paced healthcare environment. This opportunity is appealing due to UAB Medicine's comprehensive benefits package, which includes 100% tuition assistance, generous paid time off, and paid parental leave. The role offers a supportive culture that values professional growth and provides resources for both personal and professional development within a collaborative team setting.

This full-time Legal Administrative Assistant role supports the litigation team at a prestigious law firm in the DC office. The position involves managing complex administrative tasks, including legal document production, billing and time entry, and coordinating court filings and docketing. Key responsibilities also include maintaining attorney calendars, arranging international travel, and serving as a primary liaison for client communications. The role offers a collaborative team environment with opportunities for professional growth and a hybrid work schedule requiring three days in the office. Candidates will benefit from working with a highly regarded firm that values proactive support and offers comprehensive benefits.

This full-time Admin Support/Receptionist role provides front office administrative services for the USTDA reception area. The position involves managing visitor access, directing calls, coordinating conference room schedules, and handling general clerical tasks. Key responsibilities include maintaining professional reception logs, organizing meeting logistics, and ensuring the front desk area remains organized and welcoming. The role appeals to candidates seeking a stable environment within a government agency where strong interpersonal skills and Microsoft Office proficiency are valued. The position requires on-site presence during normal business hours and offers the opportunity to support a professional office environment with a focus on customer service and operational efficiency.

The General Counsel role serves as the Chief Legal Officer for the NYC Department of Citywide Administrative Services, providing strategic legal oversight for one of the city's most operationally diverse agencies. The position involves advising the Commissioner and executive team on complex matters including procurement, real estate, civil service policies, labor relations, and compliance. Key responsibilities include leading a team of approximately 60 legal professionals, managing high-stakes contract negotiations, and serving as the primary liaison with the Law Department for litigation and legislative matters. This opportunity appeals to legal leaders seeking to drive organizational transformation and shape policy for a mission-driven agency that supports all New York City operations. The role offers a chance to balance legal risk with innovation while fostering a collaborative culture within a dynamic public sector environment.

The Client Manager - HNAS role serves as a strategic consultant for Highmark Health, managing a book of business for existing health benefit accounts. The position focuses on renewing contracts, selling new products, and driving growth within the self-funded and TPA health insurance sectors. Key responsibilities include developing sales strategies, maintaining senior-level relationships with clients and brokers, and leading internal teams to deliver tailored client solutions. This remote opportunity appeals to professionals seeking to make a significant impact within a culture that prioritizes employee growth and collaboration. The role requires occasional travel and offers the chance to work with a national organization dedicated to creating remarkable health experiences.

The Client Service Manager role at Highmark Inc. supports the HNAS division by partnering with Client Managers to maintain and grow existing business relationships within the health insurance sector. Key responsibilities include preparing benefit design proposals, analyzing utilization data and financial reports, and serving as the primary liaison for resolving administrative and operational issues between group administrators and internal departments. The position appeals to candidates seeking a remote-based opportunity with a national organization dedicated to creating remarkable health experiences. The role emphasizes professional growth, cross-functional collaboration, and the chance to make a significant impact on employee health benefits. While primarily remote, the position requires occasional travel. Experience with third-party administrators and self-funded clients is preferred.

The Client Service Manager role at Highmark Inc. supports the HNAS division by partnering with Client Managers to maintain and grow existing business relationships within the health insurance sector. Key responsibilities include preparing benefit design proposals, analyzing utilization data and financial reports, and serving as the primary liaison for resolving administrative and operational issues between group administrators and internal departments. The position appeals to professionals seeking a remote-based opportunity with a national blended health organization that prioritizes employee growth, cross-functional collaboration, and a mission to create remarkable health experiences. While the role is primarily remote, occasional travel is required. Success in this position requires experience with TPA and self-funded clients, along with strong problem-solving and communication skills.

This senior-level remote role within Highmark Health's HNAS division supports the Account Executive team by managing complex processes and providing guidance to other Account Management Associates. The position involves analyzing data to identify risks, leading problem-solving sessions for critical software and operational issues, and mentoring less experienced staff. Key responsibilities include documenting deliverables, facilitating cross-functional collaboration, and driving continuous improvement in enterprise processes. The role appeals to candidates with experience in TPA and self-funded health insurance clients who value a culture focused on professional growth and organizational impact. It offers a fully remote work arrangement with opportunities to make a significant contribution to remarkable health experiences.

This full-time role involves serving as a Physician Assistant or Nurse Practitioner within an endocrinology practice in Newark, New Jersey. The position focuses on providing direct care to adult patients with diabetes and weight management needs, including medical management, patient education, and oversight of insulin pumps and glucose sensors. Key responsibilities include collaborating with a team of top endocrinologists and delivering care through both telehealth and in-person settings. The opportunity is appealing due to the supportive professional atmosphere fostered by a privately owned organization dedicated to compassionate, personalized patient care. The role offers a collaborative environment where practitioners work under direct supervision to enhance the procedural experience for patients.

The District Manager, Payroll role operates within the San Jose/Evergreen Community College District's Administrative Services department, reporting directly to the Vice Chancellor. This full-time, on-site position is responsible for planning and organizing all payroll operations, ensuring accurate and timely processing of employee compensation, benefits, and retirement contributions in compliance with state and federal regulations. Key duties include managing a team of staff, overseeing complex payroll systems and audits, and providing expert consultation on labor agreements and tax reporting. The position offers the opportunity to lead a critical function within a collaborative educational environment, focusing on operational integrity and continuous improvement while supporting a diverse community.

The Budget Support Analyst role within the Fiscal & Budget Services division of Business Oregon focuses on managing the state agency's $2 billion budget through data analysis and reporting. Key responsibilities include preparing quarterly allotment plans, updating cost allocation spreadsheets, generating financial status reports, and assisting with major budget documentation for state and legislative processes. The position offers a hybrid work arrangement with flexibility to work remotely while maintaining occasional in-office collaboration. This opportunity is appealing for candidates seeking to support Oregon's economic development mission within a culture that prioritizes work-life balance, professional growth, and diversity. The role is currently a limited duration position through June 2027 with potential for extension.

The Store Support role encompasses various non-sales positions within the retail department, including Office Associate, Order Fulfillment Associate, Lot Associate, and Customer Service Representative. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance duties. The position requires close collaboration with vendors, carriers, and internal teams to maintain operational efficiency and high customer satisfaction. This role appeals to detail-oriented individuals who thrive in a dynamic environment with opportunities to work cooperatively with minimal supervision while directly contributing to store business objectives.

The Store Support role encompasses various non-sales positions within the retail department, including Office Associate, Order Fulfillment Associate, Lot Associate, and Customer Service Representative. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance matters. The position requires close collaboration with vendors, carriers, and team members to maintain high operational standards and customer satisfaction. This role is appealing for individuals who thrive in a dynamic environment where attention to detail and strong time management skills are valued. The work arrangement involves on-site duties with varying levels of supervision, offering opportunities to contribute directly to store-specific business objectives and operational success.

The Store Support role encompasses various non-sales positions within the retail department, including Office Associate, Order Fulfillment Associate, Lot Associate, and Customer Service Representative. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance matters. The position requires close collaboration with vendors, carriers, and internal teams to maintain operational efficiency and high customer satisfaction. This role appeals to detail-oriented individuals who thrive in a dynamic environment with minimal supervision, offering opportunities to directly impact store objectives and customer experiences while working cooperatively with a diverse team.

The Store Support role encompasses various non-sales positions within the retail department, including Office Associate, Order Fulfillment Associate, Lot Associate, and Customer Service Representative. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance matters. The position requires close collaboration with vendors, carriers, and internal teams to maintain operational efficiency and high customer satisfaction. This role appeals to detail-oriented individuals who thrive in a dynamic environment with minimal supervision. It offers the opportunity to directly impact the store's business objectives while developing strong time management and integrity skills in a team-focused setting.

The Store Support role encompasses various non-sales positions within the retail department, including office, order fulfillment, lot, and customer service associates. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance matters. The position requires close collaboration with vendors, carriers, and internal teams to maintain operational efficiency and high customer satisfaction. This role is appealing for individuals seeking a dynamic environment that values integrity, detail-oriented work, and strong time management skills. The position offers opportunities to work cooperatively with diverse teams while supporting critical store business objectives, with some roles requiring direct interaction with customers or vendors.

The Store Support role encompasses various non-sales positions within the retail department, including office, order fulfillment, lot, and customer service associates. Key responsibilities involve ensuring a seamless customer order fulfillment experience, assisting shoppers in the parking lot, managing administrative tasks, and handling cash or compliance duties. The position requires close collaboration with vendors, carriers, and internal teams to maintain operational efficiency and high customer satisfaction. This role appeals to detail-oriented individuals who thrive in a dynamic environment with opportunities for professional growth and the chance to directly impact the store's business objectives through excellent service.