CPW Administrative Assistant III
Not Disclosed•Full-TimeHybrid
location_onHybrid
About the Agency
The Colorado Department of Natural Resources (DNR) is dedicated to managing and conserving the state's natural resources for the benefit of people today and tomorrow. Our mission is to balance development with conservation, ensuring that the state we love provides similar opportunities for future generations.
Colorado Parks and Wildlife (CPW), a division of the DNR, operates with a specific mission: to perpetuate wildlife resources, provide a quality state parks system, and offer enjoyable, sustainable outdoor recreation opportunities. We strive to educate and inspire current and future generations to become active stewards of Colorado's natural resources.
The State of Colorado believes that equity, diversity, and inclusion drive our success. We encourage candidates from all identities, backgrounds, and abilities to apply.
About the Role
This position serves as a vital administrative hub for the Northeast Region, specifically supporting Area 1 and Area 5. You will be the first point of contact for the public, agencies, and customers, providing essential clerical support to Area Wildlife Managers and Assistant Managers.
Your day will involve a dynamic blend of customer service, office management, and financial administration. You will manage the front desk, selling licenses, and answering technical questions regarding parks, hunting, and fishing. You will also assist law enforcement by interpreting calls, resolving human-wildlife conflicts, and coordinating hunter education classes.
Beyond the front desk, you will maintain office procedures, manage budgets for two work units, process vendor payments, and handle game damage claims. You will ensure the availability of program materials, track calendars for regional staff, and support field staff through communication and logistical coordination. This role is critical to executing the agency's strategic plan by providing high-quality customer service and administrative efficiency in the Northeast region.
Hiring Process
All applications are reviewed by an HR Specialist against the minimum qualifications. Colorado Revised Statutes require that state employees be hired based on merit and fitness through a comparative analysis process. This includes a structured application review by Subject Matter Experts.
Application Instructions:
- Residency Requirement: This posting is open only to residents of the State of Colorado at the time of submitting your application.
- Required Attachments: Resumes and cover letters are considered part of the initial review. Please ensure both are attached to your application.
- Supplemental Questions: Thoroughly answer all supplemental questions included in the application.
Appeal Rights:
If you receive notice that you have been eliminated from consideration, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. Appeals must be submitted on the official form within ten (10) calendar days of receiving notice.
Equal Opportunity
The State of Colorado is an equal opportunity employer. We consider qualified applicants regardless of background, identity, or ability. We are committed to fostering a diverse and inclusive workforce that reflects the communities we serve.
Work location
Work model: Hybrid
Hybrid
Key Responsibilities
- check_circleManage the budget for Area 1 and Area 5 work units and process vendor payments
- check_circleServe as first contact for public inquiries regarding licenses, hunting, and fishing regulations
- check_circleCreate and revise office procedures, manuals, and design forms for administrative use
- check_circleCoordinate hunter education classes and assist instructors with safety course materials
- check_circleDevelop and track calendars for Area Wildlife Managers to ensure efficient task completion
- check_circleProcess game damage claims, travel reimbursements, and miscellaneous expense reports
- check_circleMonitor office inventory, maintain equipment, and ensure adequate supply availability
- check_circleSell CPW products, process cash and credit card sales, and update customer databases
Requirements
- verifiedState of Colorado residency required at time of application
- verified3 years relevant experience in Accounting, Finance, Administrative Assistant, Customer Service, or related field
- verifiedValid driver's license
- verifiedBackground check clearance
- verifiedAbility to handle firearms/ammunition
- verifiedAbility to work flexible schedule including evenings
- verifiedAbility to travel throughout the state including overnight and adverse weather
Nice to Have
Current or former State experience relevant to this position. Experience using Kronos UKG and CORE for processing state requisitions (SRQs) and receiving reports. Demonstrated experience in purchasing and P-card management in compliance with State Fiscal Rules and procurement policies. Previous experience managing daily/weekly/monthly staffing and/or OC calendar. Ability to compile, proof, and edit complex administrative reports by auditing source data across multiple systems. Familiarity with FLSA (Fair Labor Standards Act). Ability to manage multiple high-priority projects simultaneously while meeting strict departmental and payroll deadlines. Experience handling sensitive personnel records, including licensure, certifications, and protected health information. Intermediate skills in writing, proofreading, and drafting Standard Operating Procedures (SOPs) or administrative guides. Proficiency in Google Workspace (Docs, Sheets, Sites, Drive) and Microsoft Office Suite to manipulate data and create professional presentations.
Benefits & Perks
check_circleMedical and Dental planscheck_circleStrong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 planscheck_circlePaid life insurancecheck_circleShort- and long-term disability coverageEmployee Wellness programs
Similar Job Opportunities
Skills, education and keywords
Skills: Kronos Ukg, Core, Google Workspace, Microsoft Office Suite, Microsoft Word, Excel, Google Suite, Flsa.
Education: No degree required; 3 years of relevant experience OR combination of education and experience.
Frequently asked questions about CPW Administrative Assistant III at State of Colorado
What does a CPW Administrative Assistant III at State of Colorado do?expand_more
In this CPW Administrative Assistant III at State of Colorado role, you will manage the budget for area 1 and area 5 work units and process vendor payments; serve as first contact for public inquiries regarding licenses, hunting, and fishing regulations; create and revise office procedures, manuals, and design forms for administrative use; and coordinate hunter education classes and assist instructors with safety course materials.
What are the requirements for this CPW Administrative Assistant III role?expand_more
To qualify for the CPW Administrative Assistant III at State of Colorado position, applicants should have: State of Colorado residency required at time of application; 3 years relevant experience in Accounting, Finance, Administrative Assistant, Customer Service, or related field; Valid driver's license; Background check clearance; Ability to handle firearms/ammunition; and Ability to work flexible schedule including evenings.
Where is the CPW Administrative Assistant III role at State of Colorado located?expand_more
CPW Administrative Assistant III at State of Colorado is based in Hybrid. This is a hybrid role.
Is this CPW Administrative Assistant III job remote, hybrid, or on-site?expand_more
State of Colorado has listed this CPW Administrative Assistant III role as hybrid.
How much experience is required for this CPW Administrative Assistant III role?expand_more
CPW Administrative Assistant III at State of Colorado typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the CPW Administrative Assistant III role at State of Colorado?expand_more
Key skills for CPW Administrative Assistant III at State of Colorado include Kronos Ukg; Core; Google Workspace; Microsoft Office Suite; Microsoft Word; Excel; Google Suite; and Flsa.
What education is required for CPW Administrative Assistant III at State of Colorado?expand_more
Educational requirements for this role: No degree required; 3 years of relevant experience OR combination of education and experience.
What category does the CPW Administrative Assistant III role belong to?expand_more
CPW Administrative Assistant III at State of Colorado is part of the admin job category on Recrutus.