Admin Services Coordinator - Pediatric Rheumatology, Allergy, and Immunology

About the Department of Pediatrics

The UI Stead Family Department of Pediatrics is a national leader in pediatric medicine. Our mission is to provide outstanding care to the children of Iowa and beyond by being a leader in state-of-the-art clinical care, performing cutting-edge research to find new treatments and cures for childhood illnesses, and educating the next generation of pediatric health care providers. The Department comprises the medical and research staff of the UI Stead Family Children's Hospital, one of the nation's top-ranked pediatric care and research institutions and Iowa's only comprehensive children's hospital.

About the Division

The Division of Allergy, Immunology, and Rheumatology is home to Iowa's only pediatric rheumatologists. These specialists possess the unique training, expertise, and experience required to treat children and young adults with rheumatic diseases. These disorders, which affect the joints, muscles, spine, and skin, often involve uncontrolled inflammation where the body's immune system attacks its own healthy cells and tissues. This role serves as a critical operational partner to the Division, ensuring the smooth functioning of daily activities, patient access, and administrative support for our faculty and trainees.

The Role

As an Administrative Services Coordinator, you will operate under general supervision to provide comprehensive administrative support for the Division of Allergy, Immunology, and Rheumatology. You will act as a primary liaison for faculty, staff, students, and the public, interpreting policies and procedures to resolve inquiries and manage complex workflows. Your day will involve coordinating specialized events, optimizing scheduling processes to improve patient access, and managing the logistical details of faculty recruitment, onboarding, and travel. You will also serve as a key contact for IT and facilities issues, ensuring that the division's operational infrastructure runs seamlessly.

Hiring Process

To be considered for an interview, applicants must upload a Resume and Cover Letter to the submission portal, marking them as a "Relevant File." Job openings are posted for a minimum of 7 calendar days and may be filled at any time after the posting period ends. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to five professional references will be requested at a later stage in the recruitment process.

For additional questions regarding this position, please contact Pediatrics Human Resources at pedsuichildrenshr@uiowa.edu.

Work Arrangement

This position is eligible for a combination of on-campus (UI Health Care) and remote work. Please note that remote work must be performed at an offsite location within the state of Iowa. Work arrangements are reviewed annually and must comply with the university's remote work program and employee travel policies. Specific work arrangement options will be discussed during the hiring process.

Equal Opportunity Employer

The University of Iowa is an Equal Opportunity/Affirmative Action employer. The University prohibits discrimination based on race, color, creed, religion, disability, sex, sexual orientation, gender identity, gender expression, national origin, marital status, age, pregnancy, genetic information, veteran status, or status as a disabled veteran or special disabled veteran in all programs, activities, and employment practices as required by Title IX, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA), the Age Discrimination in Employment Act, and Iowa law. This position is not eligible for university sponsorship for employment authorization.