Administrative Assistance Jobs

This full-time Clinic Manager role combines clinical practice with leadership responsibilities at an outpatient physical therapy facility in The Villages, Florida. The position involves managing daily clinic operations, including financial, administrative, and personnel oversight, while simultaneously delivering personalized physical therapy treatments to a diverse patient population. Key duties include developing care plans, measuring patient outcomes using advanced software, and documenting clinical progress. The role is appealing due to the company's supportive culture that prioritizes professional growth through leadership training, tuition reimbursement, and unlimited continuing education. The position offers flexible scheduling options and access to modern technology designed to streamline workflows, allowing the manager to focus on both patient care and team development.

The Direct Support Program Supervisor role at D&S Community Services involves leading a team of caregivers within a mission-driven organization dedicated to supporting individuals with intellectual and developmental disabilities. Key responsibilities include facilitating the implementation of Individual Service Plans, managing staff hiring and scheduling, and providing direct support such as daily living assistance and community outings. The position offers a unique blend of supervisory duties and hands-on care, allowing professionals to develop leadership skills while making a tangible daily impact. The role is appealing due to flexible scheduling options, a supportive team culture, and opportunities for nationwide career advancement. Work arrangements typically require a valid driver's license and involve a mix of on-site program activities and community transportation.

This full-time Clinic Manager role combines clinical physical therapy duties with leadership responsibilities at an outpatient facility in Orlando, Florida. The position involves managing daily clinic operations, including financial, administrative, and personnel oversight, while simultaneously delivering personalized treatment plans to a diverse patient population. Key responsibilities include utilizing advanced software to measure patient outcomes and fostering a collaborative team culture. The role is appealing due to the availability of a residency program, extensive professional development opportunities, and flexible scheduling options. The work arrangement is on-site with a supportive environment that emphasizes gratitude and community impact.

This outpatient pediatrician role is based at the Parkview Physicians Group in Fort Wayne, Indiana, supporting a collegial team of physicians and advanced practice providers. The position involves managing 20 to 25 daily patient encounters, conducting wellness exams, vaccinations, and developmental monitoring, while also participating in inpatient newborn rounding. The schedule typically runs Monday through Friday with flexible hours available upon request. The opportunity appeals to candidates seeking a supportive environment within a nationally recognized health system known for patient safety and top employer status. The role offers a collaborative culture focused on the healthy growth of children and adolescents, with potential for relocation assistance and professional development.

The Technical Project Administrator – Permitting and Easements role supports utility and telecommunications projects within Sigma Technologies by managing administrative and technical functions related to permitting and right-of-way acquisition. Key responsibilities include researching public records and easement requirements at courthouses, coordinating with landowners and local jurisdictions, and maintaining accurate project documentation and metrics. The position requires monthly travel primarily within Georgia and South Carolina, with an initial two-week in-person training period in Ohio. This opportunity appeals to detail-oriented professionals seeking a remote work arrangement with a collaborative culture rooted in safety and integrity, offering comprehensive benefits and opportunities for professional growth within a growing engineering firm.

This role at Waikiki Health involves providing comprehensive outpatient care for adult and pediatric patients within a nonprofit Federally Qualified Health Center. The position focuses on managing patient care, supervising physician assistants and nurse practitioners, and participating in clinic teaching and administrative duties. Key responsibilities include delivering holistic medical services, maintaining accurate clinical records, administering vaccinations, and coordinating referrals. The opportunity is appealing due to the organization's mission to serve vulnerable populations with empathy and respect, fostering a supportive, nonjudgmental environment where staff are treated as family. The role offers a collaborative culture, flexible scheduling options, and access to community transit benefits.

This senior-level Manager, Ride Electrical Maintenance role oversees the electrical upkeep of amusement park attractions within the Maintenance and Construction department. The position involves planning and scheduling maintenance activities, supervising subordinate staff, and ensuring strict compliance with safety regulations and industry standards. Key responsibilities include managing budgets, coordinating with contractors and manufacturers, and providing technical guidance on complex systems like PLCs and motor controls. The role is appealing due to its opportunity to lead a specialized team in a dynamic environment, offering comprehensive benefits including paid time off, health coverage, and free park access. The position requires flexibility to work various shifts, including nights and holidays, to support year-round operations.

The Grants Technician I role supports the Procurement, Grants, and Finance teams within a transit agency. Key responsibilities include managing federal and state grant pre- and post-award activities, coordinating milestone reporting for the Federal Transit Administration, and assisting with financial audits and compliance reviews. The position also involves performing routine procurement functions, developing contract specifications, and researching potential funding opportunities. This in-office position offers a collaborative environment with opportunities for professional growth. The role is appealing due to a comprehensive benefits package that includes a 10% employer retirement contribution, paid time off, and free access to public transportation.

The Real Property Acquisition Agent II role within Pima County's Real Property Services Department focuses on managing the acquisition, sale, and disposition of real estate for public infrastructure projects. Key responsibilities include negotiating directly with property owners, reviewing engineering plans and legal documents for compliance, and preparing acquisition agreements in adherence to state and federal regulations. The position also involves managing relocation assistance for displaced occupants and overseeing the administrative closure of real estate files. This opportunity appeals to candidates seeking to contribute to community development through meaningful public service work. The role requires a mix of office-based analysis and field inspections, offering a stable career path within a government agency committed to inclusive employment practices.

The Staff Attorney role at Catholic Charities' St Frances Cabrini Center focuses on providing direct legal representation to unaccompanied immigrant children and families in the Houston-Galveston area. Key responsibilities include managing a high-volume caseload of immigration matters before USCIS and courts, conducting client intakes and legal research, and leading community outreach efforts in both English and Spanish. The position also involves supervising legal assistants and law student interns while ensuring strict compliance with grant reporting requirements. This opportunity appeals to attorneys seeking to serve vulnerable populations within a supportive, family-friendly organization that values diversity and professional growth. The role requires a Texas bar license and bilingual proficiency, offering a chance to make a meaningful impact in immigration law while working as part of a collaborative legal team.

The Instructional Assistant role at Burnside Elementary School supports teachers in creating a structured and engaging learning environment for students. Key responsibilities include assisting with small group instruction, reinforcing classroom lessons, managing student behavior, and handling administrative tasks such as grading and record-keeping. The position also involves supervising students during transitions, field trips, and lunch periods, as well as providing basic computer support. This opportunity appeals to individuals seeking to contribute directly to student development within a supportive school community. The role offers a chance to work closely with educators and families while participating in professional development programs to enhance skills in behavior modification and conflict resolution.

This full-time Registered Nurse role supports adult and geriatric patients with end-stage renal disease at a dialysis clinic in Anchorage, Alaska. The position involves assessing patient needs, developing care plans, and providing ongoing education to patients and families while coordinating with physicians and healthcare teams. The role requires strong leadership, organizational skills, and adherence to professional nursing standards. The position is appealing due to its focus on quality patient care, excellent work-life balance schedules, and comprehensive benefits including medical, dental, vision, and a 401k retirement plan with company matching. Relocation assistance is available for qualified candidates.

The Office Coordinator role at Trilogy Financial supports daily branch operations as the central point of contact for senior leadership, advisors, and clients. Key responsibilities include managing administrative workflows such as scheduling, processing account transfers, and maintaining confidential records while serving as a liaison between the branch and the Service Center. The position requires bilingual communication skills in English and Spanish to effectively coordinate with diverse stakeholders. This full-time, in-person opportunity appeals to candidates seeking a collaborative environment with a strong focus on professional growth, mentorship, and a multi-generational team culture. The role offers comprehensive benefits including health coverage, retirement matching, and paid time off within a firm dedicated to long-term career development.

This full-time OB/GYN hospitalist role is based at HCA Florida Lawnwood Hospital in Fort Pierce, Florida, a 380-bed facility featuring a Level II trauma center and Level III NICU. The position involves collaborating with local obstetricians to manage all pregnant women presenting to the hospital, including handling emergencies, monitoring labor, performing deliveries, and providing surgical assistance. Key responsibilities also include evaluating triage patients, supporting private practice physicians, and offering education to nursing staff. The opportunity is appealing due to the flexible schedule of eight 24-hour shifts per month with no on-call duty or administrative tasks, ensuring a strong work-life balance. The role offers significant leadership potential within a supportive organization and is located in a historic coastal community with a low cost of living and access to beaches and cultural activities.

This full-time senior accountant role supports the city finance department by managing complex accounting, reporting, and administrative functions. Key responsibilities include leading finance technicians, assisting with biennial budget preparation and GAAP compliance, and serving as the primary liaison for state audits. The position offers the opportunity to work within a collaborative municipal environment while developing leadership skills and ensuring fiscal integrity. The role is based in a climate-controlled office with typical business hours, and alternative work arrangements may be available after the probationary period.

This full-time paraprofessional role at Black Elementary School supports students with disabilities within the Early Childhood Special Education program. The assistant works under the direction of a certified teacher to implement instructional programs, adapt lessons to individual needs, and assist with physical care such as transferring students and managing personal hygiene. Key responsibilities include preparing materials, maintaining administrative records, supervising students in various school settings, and supporting behavior management. The position offers an opportunity to contribute to a supportive educational environment while developing skills in special education instruction and student care. A high school diploma and Texas Educational Aide Certificate are required, with experience working with children preferred.

This 13-week travel role places a Nuclear Medicine Technologist in Lincoln, Nebraska, supporting a collaborative healthcare team with a focus on patient safety and diagnostic accuracy. Key responsibilities include performing high-quality nuclear medicine and PET imaging studies using GE equipment, managing patient care throughout procedures, and operating PACS and EMR systems like Epic for documentation. The position offers a flexible day shift schedule with no weekends or call requirements, allowing for a balanced work-life routine. The role is appealing for its supportive environment that values professional growth, providing benefits such as licensure assistance, retirement savings, and housing support options for travelers.

This Medical Assistant role supports the head and neck care team at Advanced ENT & Allergy, an affiliate of SENTA Partners. The position blends administrative and clinical duties, including scheduling, maintaining electronic medical records, and managing patient flow to minimize wait times. Key responsibilities involve taking vital signs, obtaining detailed patient histories, performing office tests like rapid strep, drawing blood specimens, administering injections, and handling prescription communications. The role appeals to candidates seeking a collaborative environment focused on operational efficiency and exceptional patient care. The team offers comprehensive benefits including health insurance, retirement matching, and paid time off within a supportive workplace culture.

The Operations Supervisor role is a fully remote position within the Clinical Services department at Maximus. The individual will manage daily workflows by assigning tasks, monitoring team performance against service level agreements, and producing regular reports for leadership. Key responsibilities include coaching and training direct reports, resolving escalated inquiries, and collaborating with cross-functional teams to ensure timely and accurate project completion. This opportunity appeals to candidates seeking a supportive environment with company-issued equipment and a focus on professional development. The position requires a bachelor's degree and at least two years of supervisory experience, with clinical office background preferred. The role offers the flexibility of working from a secure home office while contributing to essential healthcare operations.

The Operations Training Support role is based at Davis Monthan AFB and focuses on sustaining squadron aircrew training and readiness programs within the Department of Defense. Key responsibilities include managing training databases, administering exams, coordinating schedules, and producing readiness reports for leadership. The position offers the opportunity to work with a minority-owned, veteran-founded company dedicated to high-integrity service delivery. Candidates must hold an active Secret security clearance and possess proficiency in Microsoft Office and Air Force training systems.

This temporary summer role is part of the Mayor's Youth Jobs Program, placing a young professional within the Charleston Fire Department's Training Center. The position involves performing administrative duties such as preparing correspondence, managing files, conducting data entry, and serving as the first point of contact for visitors and callers. The role requires proficiency with Microsoft Office and close collaboration with senior staff. This opportunity offers valuable exposure to public service operations and professional development for individuals aged 16 to 20. The position is based on-site at the training center with standard weekday business hours.

This travel nursing role places a Registered Nurse in the Cardiac Catheterization Lab at a tertiary referral center in Sacramento, California. The position involves providing expert peri-procedural care for diagnostic and interventional cardiac cases, including high-acuity procedures like TAVR and MitraClip. Key responsibilities include scrubbing for interventions, maintaining accurate hemodynamic documentation, and responding to STEMI activations as part of a collaborative multidisciplinary team. The role offers a supportive environment with comprehensive benefits, licensure assistance, and travel resources. It is particularly appealing for professionals seeking to explore Sacramento's cultural and outdoor attractions while working in a fast-paced, high-tech medical setting with a team dedicated to minimizing administrative burdens.

The District Manager, Payroll role operates within the San Jose/Evergreen Community College District's Administrative Services department, reporting directly to the Vice Chancellor. This full-time, on-site position is responsible for planning and organizing all payroll operations, ensuring accurate and timely processing of employee compensation, benefits, and retirement contributions in compliance with state and federal regulations. Key duties include managing a team of staff, overseeing complex payroll systems and audits, and providing expert consultation on labor agreements and tax reporting. The position offers the opportunity to lead a critical function within a collaborative educational environment, focusing on operational integrity and continuous improvement while supporting a diverse community.

The Operations Coordinator- Service role supports the service operations department at TK Elevator in Las Vegas, acting as a vital liaison between branch operations, regional dispatch, and field technicians. Key responsibilities include managing administrative workflows such as scheduling, safety inspection ticketing, and work order tracking, while also handling payroll entries, parts requisitions, and vendor communications. The position offers a collaborative environment with opportunities for professional growth through tuition reimbursement and a comprehensive benefits package including health coverage, retirement matching, and paid parental leave. This full-time on-site position provides a stable career path within a company that prioritizes workplace safety and operational efficiency.

This full-time contract role serves as a hybrid Medical Assistant position within a unique healthcare and finance department, specifically welcoming new graduates. The successful candidate will provide clinical support by performing routine tasks such as taking vitals and administering medication, while simultaneously assisting the finance team with budget preparation, invoice processing, and cost management. Key responsibilities also include managing patient scheduling, maintaining compliance with healthcare regulations, and preparing reports on health outcomes and financial data. The position offers a collaborative environment with comprehensive benefits including medical, dental, vision, and a retirement plan with employer matching. The role is based on-site with a full-time schedule from Monday to Friday, including some Saturdays.