Calendaring Jobs

This full-time paralegal role supports a boutique employment defense and civil litigation law firm in a fast-paced environment. The position involves providing comprehensive legal assistance to attorneys, including preparing and filing documents in state and federal courts, managing complex calendars, and handling discovery and trial preparation. Key responsibilities also include conducting legal research, maintaining electronic case files, and facilitating efficient e-filing processes. The role appeals to candidates seeking professional growth within a collaborative team that values sound judgment and independence. While the specific work arrangement is not explicitly defined as remote or on-site, the position requires strong organizational skills to manage multiple deadlines and maintain strict confidentiality.

The Administrative Coordinator III role supports a healthcare department by managing information flow, scheduling, and event logistics. Key responsibilities include drafting detailed reports and correspondence, coordinating meetings for directors, and organizing small-scale events and travel arrangements. The position also involves maintaining department data integrity, managing office supplies, and assisting with onboarding activities. This opportunity appeals to candidates seeking a collaborative environment that values learning agility and professional growth. The role offers a chance to develop critical business skills while working with minimal supervision in a dynamic office setting.

This full-time, 12-month District Office Administrative Assistant role serves as a key support to the Superintendent and Board of Education. The position combines executive assistance with specialized duties in board secretarial services and accounts payable. Key responsibilities include preparing meeting agendas and minutes, managing complex correspondence and confidential records, processing bi-monthly financial payments, and maintaining the district website. The role appeals to candidates seeking a stable position within the education sector where they can utilize strong organizational and communication skills. The position is based on-site at the district office and offers opportunities to work with diverse community groups and school personnel.

The Social Media Specialist role at Florida Tech supports the university's marketing and communications teams by transforming digital engagement into student enrollment. Key responsibilities include planning and producing authentic video and photo content, providing real-time coverage of campus events, and managing daily social interactions to assist prospective students and families. The position requires balancing creative storytelling with adherence to institutional guidelines while collaborating across departments to optimize content for platforms like Instagram, TikTok, and ZeeMee. This opportunity appeals to candidates seeking a dynamic environment where they can directly impact the student experience through strategic content development and community building.

This full-time Legal Administrative Assistant role supports the litigation team at a prestigious law firm in the DC office. The position involves managing complex administrative tasks, including legal document production, billing and time entry, and coordinating court filings and docketing. Key responsibilities also include maintaining attorney calendars, arranging international travel, and serving as a primary liaison for client communications. The role offers a collaborative team environment with opportunities for professional growth and a hybrid work schedule requiring three days in the office. Candidates will benefit from working with a highly regarded firm that values proactive support and offers comprehensive benefits.

The Stewardship Project Coordinator role supports the fundraising and advancement operations at Pomona College, a premier liberal arts institution near Los Angeles. The position focuses on executing a comprehensive stewardship program by managing donor recognition societies, coordinating acknowledgment materials, and tracking donor reporting activities. Key responsibilities include maintaining accurate CRM records, assisting with forensic accounting research for gift funds, managing project budgets, and facilitating event logistics. This full-time position offers a hybrid work arrangement and provides an opportunity to contribute to a collaborative, mission-driven environment with a focus on student success and community engagement.

This full-time Care Manager role, open to licensed RNs or LVNs, supports medically complex Medicare beneficiaries within a value-based care model across multiple states. The position involves assessing patient needs, developing person-centered care plans, and coordinating transitions between hospitals, nursing facilities, and home care settings. Key responsibilities include serving as the primary liaison for interdisciplinary teams, managing medication oversight, and educating caregivers while maintaining accurate regulatory documentation. The role offers a hybrid work arrangement combining remote duties with local travel and occasional in-office collaboration in Costa Mesa, California. It appeals to self-starters seeking to work in a dynamic, unstructured environment where they can directly impact the quality of life for frail patients while utilizing their clinical expertise in a collaborative team setting.

This remote contract role serves as a Legal Executive Assistant for VaVa Virtual Assistants, supporting attorneys and clients across the United States. The position involves managing legal case files, conducting research using databases like Westlaw, and drafting or reviewing legal documents and correspondence. Key responsibilities include coordinating schedules for court appearances, handling professional communications with external stakeholders, and ensuring strict confidentiality of sensitive information. The role appeals to self-motivated professionals seeking a flexible work arrangement with a collaborative virtual culture that values daily interaction and professional growth. Success requires at least five years of legal administrative experience and proficiency with case management software.

This role serves as a talent pipeline for Plant Engineering and Operations within Amrize's Building Envelope manufacturing division, supporting a network of sites across North America. The position involves leading or supporting plant operations to ensure safety, quality, and production efficiency while designing and implementing manufacturing processes and equipment strategies. Key duties include driving continuous improvement through Lean methodologies, managing capital projects, and ensuring compliance with environmental and safety standards. The opportunity appeals to professionals seeking to make a tangible impact on sustainable infrastructure and the built environment. It offers remote flexibility, opportunities for career mobility across expanding manufacturing sites, and a culture that values innovation, accountability, and structured problem-solving.

This role serves as a talent pipeline for Plant Engineering and Operations within Amrize's Building Envelope manufacturing network. The position involves supporting or leading plant operations to achieve goals in safety, quality, and production efficiency while designing and improving manufacturing processes to enhance equipment uptime. Key responsibilities include partnering with cross-functional teams on automation and capital projects, applying structured problem-solving to eliminate recurring issues, and ensuring compliance with safety and environmental standards. The opportunity is appealing due to the chance to make a tangible impact on sustainability and innovation in the built environment, coupled with extensive career mobility across a growing network of sites. The role offers remote flexibility and supports a culture of continuous improvement and operational excellence.

The Business Development Finance Manager role at Zoetis supports the Head of Business Development Finance in driving strategic capital allocation decisions for the animal health company. Key responsibilities include building complex financial models for acquisitions and commercial arrangements, conducting financial due diligence, and preparing high-level presentations for senior leadership. The position appeals to candidates seeking a mission-driven environment where they can advance animal care while working on diverse, high-impact projects. The role offers a dynamic, cross-functional culture with opportunities to collaborate globally with legal, technical, and executive teams. Based in New Jersey, the position requires strong analytical skills and the ability to manage multiple projects independently within a fast-paced setting.