Administrative Assistant — District Township, PA at

About the Role

The District Office Administrative Assistant serves as a vital liaison between the Superintendent, the Board of Education, and the broader community. This role is designed to support the Superintendent in the discharge of responsibilities, with a specific emphasis on managing communications with school organizations, public agencies, and community groups. As a Non-exempt position, the incumbent acts as both an executive assistant and a key administrative hub, organizing office activities and handling complex technical and legal procedures.

The position requires a unique blend of high-level secretarial support and financial administration. Beyond standard executive assistance, the role includes preparing committee and Board minutes and managing accounts payable twice monthly. The incumbent will also serve as a primary information source regarding District policies, ensuring the District's website remains current with agendas, meeting minutes, and public notices.

Hiring Process

Candidates will be evaluated based on their ability to demonstrate the knowledge and abilities required for the position. While specific interview steps are not detailed in this posting, the evaluation of performance for this role will be conducted annually in accordance with the Board's policy on Evaluation.

Equal Opportunity

This position is open to qualified applicants regardless of background. The District values a diverse workforce and encourages applications from individuals who can contribute to an inclusive educational environment.

Terms of Employment

Salary and the work year will be established according to the current schedule and will depend on the successful candidate's experience. This position is a 12-month role located at the District Office.

Work location

Work model: On-site

Fairhill Drive, District Township, Berks County, Pennsylvania, United States

District Township, Pennsylvania

Key Responsibilities

check_circlePrepare and distribute Board minutes, agendas, and committee meeting materials
check_circleProcess accounts payable twice monthly and maintain accurate financial records
check_circleComplete Oregon Department of Education reports and handle personnel on-boarding paperwork
check_circleUpdate the District website with agendas, minutes, notices, and public documents
check_circleServe as liaison for staff, media, and public inquiries regarding district policies
check_circleDraft, edit, and proofread correspondence, reports, newsletters, and official documents
check_circleAssist the Superintendent with communications to school, community, and public agencies
check_circleManage confidential filing systems, archives, and digital record retention
check_circleCoordinate travel arrangements, schedules, and meeting logistics for district staff
check_circleAssist with legal documents, contract processing, and labor agreement negotiations

Requirements

verifiedUniversity or college graduation equivalent
verifiedTwo years of college or high school graduation with two years of business college
verifiedFive years of previous secretarial experience
verifiedKnowledge of state/federal laws, legislative processes, and local rules
verifiedKnowledge of Board Policies and Administration Regulations

Nice to Have

One year of experience in a school district.

Skills, education and keywords

Skills: Accounts Payable, Filing Systems, Records Keeping, Digital Scanning, Website Formatting, Data Entry, Minutes Preparation, Agenda Preparation, Legal Documents.

Education: High school graduation with two years of business college.

Frequently asked questions about District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54

What does a District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 do?expand_more

A District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 is responsible for the following: Prepare and distribute Board minutes, agendas, and committee meeting materials; Process accounts payable twice monthly and maintain accurate financial records; Complete Oregon Department of Education reports and handle personnel on-boarding paperwork; and Update the District website with agendas, minutes, notices, and public documents.

What are the requirements for this District Office Administrative Assistant / Board Secretary / Accounts Payable role?expand_more

Bandon School District 54 is looking for candidates who meet the following requirements: University or college graduation equivalent; Two years of college or high school graduation with two years of business college; Five years of previous secretarial experience; Knowledge of state/federal laws, legislative processes, and local rules; and Knowledge of Board Policies and Administration Regulations.

Where is the District Office Administrative Assistant / Board Secretary / Accounts Payable role at Bandon School District 54 located?expand_more

District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 is based in Fairhill Drive, District Township, Berks County, Pennsylvania, United States. This is a on-site role.

Is this District Office Administrative Assistant / Board Secretary / Accounts Payable job remote, hybrid, or on-site?expand_more

Bandon School District 54 has listed this District Office Administrative Assistant / Board Secretary / Accounts Payable role as on-site.

How much experience is required for this District Office Administrative Assistant / Board Secretary / Accounts Payable role?expand_more

District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 typically requires 5+ years of relevant experience at the mid level level.

What skills do you need for the District Office Administrative Assistant / Board Secretary / Accounts Payable role at Bandon School District 54?expand_more

Key skills for District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 include Accounts Payable; Filing Systems; Records Keeping; Digital Scanning; Website Formatting; Data Entry; Minutes Preparation; and Agenda Preparation.

What education is required for District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54?expand_more

Educational requirements for this role: High school graduation with two years of business college.

What category does the District Office Administrative Assistant / Board Secretary / Accounts Payable role belong to?expand_more

District Office Administrative Assistant / Board Secretary / Accounts Payable at Bandon School District 54 is part of the admin job category on Recrutus.

About Bandon School District 54

Bandon School District 54 operates as an education management organization headquartered in Bandon, Oregon. Located at 455 9th Street SW, the district provides essential administrative services to support local schooling initiatives. The organization focuses on delivering education administration programs designed to serve the community within the region. As a key entity in the education sector, it manages operations to ensure effective learning environments for students and staff in the area.

Browse more roles: All Bandon School District 54 jobs, admin jobs on Recrutus.

District Office Administrative Assistant / Board Secretary / Accounts Payable