Regional Administrative Manager
Not Disclosed•Full-TimeOn-site
location_onIron Horse Trail, Walnut Creek, Contra Costa County, California, 94596, United States
About the Firm
Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm. Our mission is to provide exceptional legal services while fostering a collaborative and supportive environment for our attorneys and staff.
About the Role
We are seeking an experienced Regional Administrative Manager for our Walnut Creek Office to lead our legal support operations. In this role, you will supervise a diverse group of legal support staff, including administrative managers, legal assistants, receptionists, and interns. Your primary purpose is to ensure all attorneys have the necessary assistance and a physical work environment suitable for the practice of law.
You will serve as a leader who is helpful, congenial, and approachable. Success in this position requires a team-oriented mindset where you take ownership of tasks, correct mistakes proactively, and maintain strict confidentiality. You will be the face of the office, ensuring that staff are responsive within 24 hours and that the office runs smoothly, safely, and efficiently.
Day in the Life
Your day will involve a dynamic mix of people management and operational oversight. You will monitor staffing ratios and workflow, manage timekeeping for direct reports, and conduct performance reviews. You will partner with business leaders to meet departmental needs and collaborate on training initiatives. Additionally, you will handle office logistics, from managing vendors and property managers to planning office events like holiday parties and staff meetings. You will also play a key role in recruiting, interviewing, and onboarding new talent, ensuring they are set up for success from day one.
Hiring Process
Candidates selected for this role will undergo a comprehensive interview process designed to assess both technical capabilities and cultural fit. This includes reviewing your experience in professional service settings and discussing your approach to office management and team leadership.
Equal Opportunity Employer
Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees. We maintain a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug-free workplace policy, which includes the ability to pass a pre-employment drug screen.
Work location
Work model: On-site
Iron Horse Trail, Walnut Creek, Contra Costa County, California, 94596, United States
Walnut Creek, California
Key Responsibilities
- check_circleSupervise administrative managers, legal assistants, receptionists, and other support staff
- check_circleMonitor and coordinate legal assistant and attorney staffing ratios and workflow
- check_circleCollaborate on the development and implementation of staff training programs
- check_circleImplement and improve firm policies and procedures with directors and managers
- check_circleEnsure offices are functional, safe, and adequately stocked with necessary supplies
- check_circleInteract with property managers and manage vendors to support office operations
- check_circleMonitor costs and expenses to assist in budget preparation
- check_circlePlan and schedule office events such as meetings, breakfasts, and holiday parties
- check_circleManage timekeeping by reviewing timecards, PTO requests, and overtime approvals
Requirements
- verifiedBachelor's degree in business administration, management, or related field preferred
- verifiedMinimum 5 years' experience in a management/supervisory role in a professional service setting
- verifiedProficiency with MS Office
- verifiedStrong Excel skills
- verifiedDocuSign skills preferred
- verifiedAbility to pass a pre-employment drug screen
Nice to Have
Bachelor's degree in business administration, management, or related field. Proficiency with MS Office, strong Excel skills, and DocuSign skills.
Benefits & Perks
check_circleComprehensive medical, dental, and vision insurancecheck_circleHSA and FSA plans available for employees and dependentscheck_circleGenerous PTO policycheck_circle401K plan with 3% Employer Safe Harbor contributionFirm paid life insurance and long-term disability
Similar Job Opportunities
Skills, education and keywords
Skills: MS Office, Excel, Docusign.
Education: Bachelor's degree in business administration, management, or related field preferred.
Frequently asked questions about Regional Administrative Manager at Freeman Mathis & Gary, LLP
What does a Regional Administrative Manager at Freeman Mathis & Gary, LLP do?expand_more
In this Regional Administrative Manager at Freeman Mathis & Gary, LLP role, you will supervise administrative managers, legal assistants, receptionists, and other support staff; monitor and coordinate legal assistant and attorney staffing ratios and workflow; collaborate on the development and implementation of staff training programs; and implement and improve firm policies and procedures with directors and managers.
What are the requirements for this Regional Administrative Manager role?expand_more
To qualify for the Regional Administrative Manager at Freeman Mathis & Gary, LLP position, applicants should have: Bachelor's degree in business administration, management, or related field preferred; Minimum 5 years' experience in a management/supervisory role in a professional service setting; Proficiency with MS Office; Strong Excel skills; DocuSign skills preferred; and Ability to pass a pre-employment drug screen.
Where is the Regional Administrative Manager role at Freeman Mathis & Gary, LLP located?expand_more
Regional Administrative Manager at Freeman Mathis & Gary, LLP is based in Iron Horse Trail, Walnut Creek, Contra Costa County, California, 94596, United States. This is a on-site role.
Is this Regional Administrative Manager job remote, hybrid, or on-site?expand_more
Freeman Mathis & Gary, LLP has listed this Regional Administrative Manager role as on-site.
How much experience is required for this Regional Administrative Manager role?expand_more
Regional Administrative Manager at Freeman Mathis & Gary, LLP typically requires 5+ years of relevant experience at the senior level.
What skills do you need for the Regional Administrative Manager role at Freeman Mathis & Gary, LLP?expand_more
Key skills for Regional Administrative Manager at Freeman Mathis & Gary, LLP include MS Office; Excel; and Docusign.
What education is required for Regional Administrative Manager at Freeman Mathis & Gary, LLP?expand_more
Educational requirements for this role: Bachelor's degree in business administration, management, or related field preferred.
What category does the Regional Administrative Manager role belong to?expand_more
Regional Administrative Manager at Freeman Mathis & Gary, LLP is part of the legal job category on Recrutus.