Legal Support Specialist
Not Disclosed•Full-TimeHybrid
location_onPlanifyr
About the Role
We are seeking a Legal Support Specialist to join the Trusts & Estates team at our Palo Alto office. This role is vital to the daily operations of our attorneys and legal professionals, serving as a key partner to paralegals and Legal Practice Coordinators. You will be instrumental in preparing documents, conducting research, and managing administrative duties that keep our practice running smoothly.
In this position, you will handle a high-volume workload with extreme accuracy and meticulous attention to detail. Your day will involve preparing expense reports, engagement letters, and new business memos, as well as managing calendars, travel arrangements, and electronic filings. You will also assist with document production, quality checking materials for proper collation, and tracking critical deadlines for tax filings, compliance requirements, and court dates. The role requires a professional demeanor and the ability to adapt to changing technologies and procedures while maintaining a positive, self-starting attitude.
Work location
Work model: Hybrid
Planifyr
Key Responsibilities
- check_circlePrepare expense reports, check requests, new business memos, and engagement letters
- check_circleEdit pre-bills and track deadlines for tax filings, compliance requirements, and court dates
- check_circleAssist with document production, compiling documents, and quality checking materials
- check_circleBill for client billable work as directed by the legal team
- check_circlePrepare tax forms, filings, and supporting documents for client matters
- check_circleOrganize physical and electronic files, create hyperlinks, and perform electronic filings
- check_circleAssist with travel arrangements, scheduling meetings, and maintaining calendar entries
Requirements
- verifiedBA/BS degree required
- verifiedProficient in MS Office, Excel, and PowerPoint
- verifiedMinimum of 4 days in-office attendance
- verifiedOvertime flexibility required
- verifiedNotary Public (preferred)
Nice to Have
Notary Public
Similar Job Opportunities
Frequently asked questions about Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP
What does a Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP do?expand_more
A Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP is responsible for the following: Prepare expense reports, check requests, new business memos, and engagement letters; Edit pre-bills and track deadlines for tax filings, compliance requirements, and court dates; Assist with document production, compiling documents, and quality checking materials; and Bill for client billable work as directed by the legal team.
What are the requirements for this Legal Support Specialist role?expand_more
To qualify for the Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP position, applicants should have: BA/BS degree required; Proficient in MS Office, Excel, and PowerPoint; Minimum of 4 days in-office attendance; Overtime flexibility required; and Notary Public (preferred).
Where is the Legal Support Specialist role at Pillsbury Winthrop Shaw Pittman LLP located?expand_more
Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP is based in Planifyr. This is a hybrid role.
Is this Legal Support Specialist job remote, hybrid, or on-site?expand_more
Pillsbury Winthrop Shaw Pittman LLP has listed this Legal Support Specialist role as hybrid.
How much experience is required for this Legal Support Specialist role?expand_more
Candidates for Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP should have mid level.
What skills do you need for the Legal Support Specialist role at Pillsbury Winthrop Shaw Pittman LLP?expand_more
Key skills for Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP include MS Office; Excel; Power Point; and Notary Public.
What category does the Legal Support Specialist role belong to?expand_more
Legal Support Specialist at Pillsbury Winthrop Shaw Pittman LLP is part of the legal job category on Recrutus.