Project Assistant
Not Disclosed•Full-TimeOn-site
location_on936, Southwest Davenport Street, Southwest Hills, Portland, Multnomah County, Oregon, 97201, United States
About the Role
This position provides essential administrative support to the project management team for construction projects and other specified departments. The role serves as a central hub for communication and documentation, ensuring that project workflows remain organized and efficient.
Day-to-Day Impact
You will be the first point of contact for the team, managing incoming calls and routing routine items appropriately. Your day involves handling all incoming and outgoing mail, including specialized shipments via UPS and Federal Express, ensuring timely distribution. You will coordinate travel arrangements, plan itineraries, and schedule meetings to keep the team on track.
A significant portion of the role focuses on documentation and compliance. You will prepare and distribute correspondence, reports, and meeting minutes, while maintaining accurate filing systems for job files, insurance logs, bonding logs, and commitment logs. You will also manage the distribution of plans and Invitation to Bid packages, input commitment data into cost reporting systems, and process various commitment documents such as purchase orders, subcontracts, and change orders. Additionally, you will track signed commitments and notify subcontractors regarding change orders and quote processing.
Hiring Process
Candidates meeting the minimum requirements will be reviewed for their ability to perform essential duties, including keyboarding at 45 wpm and proficiency with word-processing and spreadsheet software. The selection process focuses on reliability, dependability, and flexibility within a fast-paced construction environment.
Work location
Work model: On-site
936, Southwest Davenport Street, Southwest Hills, Portland, Multnomah County, Oregon, 97201, United States
Portland, Oregon
Key Responsibilities
- check_circleProcess incoming and outgoing mail including UPS and Federal Express
- check_circleMaintain inventory of office supplies and materials and order as needed
- check_circleDistribute plans and Invitation to Bid packages
- check_circleTrack signed and returned commitments
- check_circleNotify subcontractors regarding change orders and follow up on quotes
- check_circleFollow job close-out procedures including archiving project plans and files
- check_circlePrepare and process commitment documents such as purchase orders and change orders
- check_circlePrepare, type, and distribute correspondence, reports, and meeting minutes
- check_circleMaintain accurate filing systems including job files, insurance logs, and commitment logs
- check_circleAssist with travel arrangements, planning itineraries, and scheduling meetings
- check_circleInput commitment data into cost reporting systems
- check_circleAnswer phones, screen routine items, and direct calls appropriately
Requirements
- verifiedHigh School Diploma or equivalent
- verifiedMinimum two years of administrative experience
- verifiedAbility to keyboard 45 wpm accurately
- verifiedProficient in word-processing and spreadsheet software
- verifiedProficient in English verbal and written communication skills
Similar Job Opportunities
Skills, education and keywords
Skills: Word-Processing Software, Spreadsheet Software, Office Machines.
Education: High School Diploma or equivalent required.
Frequently asked questions about Project Assistant at Swinerton
What does a Project Assistant at Swinerton do?expand_more
A Project Assistant at Swinerton is responsible for the following: Process incoming and outgoing mail including UPS and Federal Express; Maintain inventory of office supplies and materials and order as needed; Distribute plans and Invitation to Bid packages; and Track signed and returned commitments.
What are the requirements for this Project Assistant role?expand_more
To qualify for the Project Assistant at Swinerton position, applicants should have: High School Diploma or equivalent; Minimum two years of administrative experience; Ability to keyboard 45 wpm accurately; Proficient in word-processing and spreadsheet software; and Proficient in English verbal and written communication skills.
Where is the Project Assistant role at Swinerton located?expand_more
Project Assistant at Swinerton is based in 936, Southwest Davenport Street, Southwest Hills, Portland, Multnomah County, Oregon, 97201, United States. This is a on-site role.
Is this Project Assistant job remote, hybrid, or on-site?expand_more
Swinerton has listed this Project Assistant role as on-site.
How much experience is required for this Project Assistant role?expand_more
Candidates for Project Assistant at Swinerton should have entry level.
What skills do you need for the Project Assistant role at Swinerton?expand_more
Key skills for Project Assistant at Swinerton include Word-Processing Software; Spreadsheet Software; and Office Machines.
What education is required for Project Assistant at Swinerton?expand_more
Educational requirements for this role: High School Diploma or equivalent required.
What category does the Project Assistant role belong to?expand_more
Project Assistant at Swinerton is part of the admin job category on Recrutus.