Principal Executive Secretary / Legal Aide
Not Disclosed•Full-TimeOn-site
location_onGraybar Building, 420, Lexington Avenue, Manhattan Community Board 5, Manhattan, New York County, New York, 10017, United States
About the Role
The Principal Executive Secretary / Legal Aide serves as a vital operational anchor for the Legal Department, providing essential clerical, administrative, and record-keeping support. This position is specifically focused on the management of legal mail reception and redistribution at the headquarters, ensuring that critical communications are handled with precision and speed.
As a member of the Legal Support team, you will work closely with attorneys, paralegals, and departmental stakeholders to facilitate smooth administrative workflows. Your role involves more than just processing documents; it requires sound judgment to assess, categorize, and prioritize correspondence based on urgency and content. You will act as a gatekeeper for sensitive information, maintaining strict confidentiality and discretion in alignment with departmental and MTA policies.
Work Environment
This is a full-time, on-site position located in New York, NY. The role operates Monday through Friday from 8:30 AM to 5:00 PM, totaling a 37.5-hour work week. Telework is not eligible for this position, as the nature of the duties requires physical presence to manage mail reception and office operations effectively.
Work location
Work model: On-site
Graybar Building, 420, Lexington Avenue, Manhattan Community Board 5, Manhattan, New York County, New York, 10017, United States
New York, New York
Key Responsibilities
- check_circleReceive, review, and log all incoming legal mail in tracking systems
- check_circleRoute legal mail to appropriate attorneys and stakeholders efficiently
- check_circleAssess and categorize legal correspondence based on urgency and content
- check_circleDraft routine correspondence, memos, and document summaries for attorneys
- check_circleAssist with special projects involving data gathering and process improvement
- check_circleProcess invoices and coordinate with Legal Operations and Finance
- check_circleMaintain strict confidentiality when handling sensitive legal documents
Requirements
- verifiedHigh school diploma or GED plus 6 years administrative/secretarial experience
- verifiedAAS degree plus 4 years administrative/secretarial experience
- verifiedBachelor's degree plus 2 years administrative/secretarial experience
- verifiedProficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, MS Teams, SharePoint)
- verifiedKnowledge of record management systems
- verifiedKnowledge of technical terminology relevant to legal department
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office Suite, Outlook, Word, Excel, Powerpoint, MS Teams, Sharepoint, Record Management, Data Analysis, Process Improvement.
Education: High school diploma or GED with 6 years experience; Bachelor's degree with 2 years experience.
Frequently asked questions about Principal Executive Secretary / Legal Aide at CXI Staffing
What does a Principal Executive Secretary / Legal Aide at CXI Staffing do?expand_more
A Principal Executive Secretary / Legal Aide at CXI Staffing is responsible for the following: Receive, review, and log all incoming legal mail in tracking systems; Route legal mail to appropriate attorneys and stakeholders efficiently; Assess and categorize legal correspondence based on urgency and content; and Draft routine correspondence, memos, and document summaries for attorneys.
What are the requirements for this Principal Executive Secretary / Legal Aide role?expand_more
To qualify for the Principal Executive Secretary / Legal Aide at CXI Staffing position, applicants should have: High school diploma or GED plus 6 years administrative/secretarial experience; AAS degree plus 4 years administrative/secretarial experience; Bachelor's degree plus 2 years administrative/secretarial experience; Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, MS Teams, SharePoint); Knowledge of record management systems; and Knowledge of technical terminology relevant to legal department.
Where is the Principal Executive Secretary / Legal Aide role at CXI Staffing located?expand_more
Principal Executive Secretary / Legal Aide at CXI Staffing is based in Graybar Building, 420, Lexington Avenue, Manhattan Community Board 5, Manhattan, New York County, New York, 10017, United States. This is a on-site role.
Is this Principal Executive Secretary / Legal Aide job remote, hybrid, or on-site?expand_more
CXI Staffing has listed this Principal Executive Secretary / Legal Aide role as on-site.
How much experience is required for this Principal Executive Secretary / Legal Aide role?expand_more
Candidates for Principal Executive Secretary / Legal Aide at CXI Staffing should have mid level.
What skills do you need for the Principal Executive Secretary / Legal Aide role at CXI Staffing?expand_more
Key skills for Principal Executive Secretary / Legal Aide at CXI Staffing include Microsoft Office Suite; Outlook; Word; Excel; Powerpoint; MS Teams; Sharepoint; and Record Management.
What education is required for Principal Executive Secretary / Legal Aide at CXI Staffing?expand_more
Educational requirements for this role: High school diploma or GED with 6 years experience; and Bachelor's degree with 2 years experience.
What category does the Principal Executive Secretary / Legal Aide role belong to?expand_more
Principal Executive Secretary / Legal Aide at CXI Staffing is part of the legal job category on Recrutus.
About CXI Staffing
CXI Staffing operates within the staffing and recruiting industry, headquartered in Brooklyn, New York. As a division of CyberX Infosystems, the organization specializes in talent transformation by combining technical expertise with human capital management. The firm leverages a deep understanding of technology solutions and sourcing intricacies to develop bespoke strategies for clients. Rather than offering generic placements, CXI focuses on crafting tailored solutions designed to meet specific operational requirements.
The company serves organizations across various sectors by deploying specialized teams that maintain a strong grasp of industry dynamics. These professionals work to align workforce capabilities with business goals, aiming to help clients surpass competitive benchmarks. The approach relies on astute strategies and a commitment to understanding the unique needs of each engagement. CXI positions itself as a partner that integrates innovation with experience to deliver results that exceed standard expectations. By focusing on the intersection of technology and people management, the firm provides a distinct alternative to traditional staffing models. This structure allows for flexibility and precision in addressing complex hiring challenges faced by modern enterprises.
Browse more roles: All CXI Staffing jobs, legal jobs on Recrutus.