Executive Assistant
Not Disclosed•Full-TimeHybrid
location_onGeorgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
About the Role
This Executive Assistant position serves as a central support resource for a senior leader and their practice team, acting as a vital integrator to connect work streams that might otherwise remain siloed. You will function as the primary communicator linking the practice team, clients, and the broader organization, ensuring seamless operations across complex legal matters.
In this role, you will manage high-level administrative support with a focus on confidentiality and discretion. Your day-to-day involves orchestrating intricate schedules across multiple time zones, coordinating travel logistics to maximize the attorney's efficiency, and serving as a professional representative for the firm in all client interactions. You will also handle specialized legal support tasks, including drafting documents, managing court filings, and maintaining detailed matter records, ensuring the attorney is fully prepared for meetings, trials, and closings.
Hiring Process
Qualified candidates only. Please note that no search firms are permitted to submit resumes for this position. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Equal Opportunity & Culture
Reed Smith is an Equal Opportunity Employer committed to Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. We provide reasonable accommodations in accordance with the law, including during the application and interview process. We foster a challenging work environment with a business casual dress code, where diversity and inclusion are central to our culture.
Work location
Work model: Hybrid
Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
Atlanta, Georgia
Key Responsibilities
- check_circleManage executive calendar and schedule meetings across multiple time zones
- check_circleCoordinate complex travel logistics and expense processing for attorneys
- check_circleOversee federal, state, and appellate court filings and schedule depositions
- check_circlePrepare meeting materials, agendas, minutes, and background due diligence
- check_circleDraft and prepare legal documents including pleadings, memoranda, and trial binders
- check_circleConduct legal research and file formation documents with state and county entities
- check_circleLiaise with internal teams and external vendors to support practice operations
- check_circleMaintain client minute books, physical files, and electronic filing systems
Requirements
- verifiedTwo years of college or equivalent experience required
- verifiedFive plus years of experience in a high-level administrative support position
- verifiedMastery of Microsoft Office suite
- verifiedAdvanced Outlook skills
- verifiedFacility with Zoom and MS Teams
Nice to Have
College degree or equivalent experience. Experience in a law firm or other professional services firm. Project management skills/training.
Benefits & Perks
check_circle401(k) Retirement Plan with company matchcheck_circleMedical, Dental, and Vision Insurancecheck_circleHealth Savings Account (HSA) and Flexible Spending Accounts (FSA)check_circleLife, Accident, Hospital Indemnity, and Critical Illness Insurancecheck_circleShort-Term and Long-Term Disability Coveragecheck_circlePaid Time Off and Paid Sick Timecheck_circlePaid Family Leave for eligible staffcheck_circleTuition Assistance Programcheck_circleEmployee Assistance Program (EAP) and Lyra Healthcheck_circleTransportation Benefit and Back-up Child Care Services
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Powerpoint, Excel, Word, Outlook, Zoom, MS Teams, Westlaw.
Education: Two years of college or equivalent experience required; College degree or equivalent experience is preferred.
Frequently asked questions about Executive Assistant at Reed Smith LLP
What does a Executive Assistant at Reed Smith LLP do?expand_more
Day-to-day, the Executive Assistant at Reed Smith LLP will manage executive calendar and schedule meetings across multiple time zones; coordinate complex travel logistics and expense processing for attorneys; oversee federal, state, and appellate court filings and schedule depositions; and prepare meeting materials, agendas, minutes, and background due diligence.
What are the requirements for this Executive Assistant role?expand_more
To qualify for the Executive Assistant at Reed Smith LLP position, applicants should have: Two years of college or equivalent experience required; Five plus years of experience in a high-level administrative support position; Mastery of Microsoft Office suite; Advanced Outlook skills; and Facility with Zoom and MS Teams.
Where is the Executive Assistant role at Reed Smith LLP located?expand_more
Executive Assistant at Reed Smith LLP is based in Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States. This is a hybrid role.
Is this Executive Assistant job remote, hybrid, or on-site?expand_more
Reed Smith LLP has listed this Executive Assistant role as hybrid.
How much experience is required for this Executive Assistant role?expand_more
Executive Assistant at Reed Smith LLP typically requires 5+ years of relevant experience at the mid level level.
What skills do you need for the Executive Assistant role at Reed Smith LLP?expand_more
Key skills for Executive Assistant at Reed Smith LLP include Microsoft Office; Powerpoint; Excel; Word; Outlook; Zoom; MS Teams; and Westlaw.
What education is required for Executive Assistant at Reed Smith LLP?expand_more
Educational requirements for this role: Two years of college or equivalent experience required; and College degree or equivalent experience is preferred.
What category does the Executive Assistant role belong to?expand_more
Executive Assistant at Reed Smith LLP is part of the legal job category on Recrutus.