Executive Assistant
Not Disclosed•Full-TimeHybrid
location_on15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States
About the Role
This Executive Assistant position serves as a central support resource for a senior leader and their practice team, acting as a critical integrator to connect work streams that might otherwise remain siloed. You will function as the primary communicator linking the practice team, clients, and the broader organization, ensuring seamless operations and exceptional client service.
In this role, you will manage complex calendars across multiple time zones, coordinate high-stakes travel logistics, and handle sensitive legal documents with the utmost discretion. Your day-to-day involves proactively monitoring matter-related deadlines, preparing detailed meeting materials, and serving as a diplomatic representative for the attorney in all client interactions. You will also manage specialized legal tasks, including court filings, deposition scheduling, and research, while maintaining the highest standards of confidentiality and professionalism.
Hiring Process
Candidates are invited to apply with their resume and a cover letter outlining their relevant experience in high-level administrative support within a legal or professional services environment. The selection process typically includes an initial screening, followed by interviews with the hiring manager and team members to assess fit and capabilities.
Equal Opportunity
Reed Smith is an equal opportunity employer committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We are dedicated to providing reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs.
Work location
Work model: Hybrid
15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States
Miami Beach, Florida
Key Responsibilities
- check_circleLiaise with internal teams and external vendors to support attorney scheduling and business needs
- check_circleManage executive calendars, schedule meetings, and monitor matter-related deadlines across time zones
- check_circleDraft and prepare legal documents such as pleadings, memoranda, trial binders, and correspondence
- check_circleTrack follow-up requests, prepare meeting materials, and maintain client minute books and files
- check_circleConduct legal research, request UCC searches, and file formation documents with state and county entities
- check_circleManage expense reports, process timesheets, and maintain accurate contact lists in Outlook
- check_circleCoordinate complex travel logistics, including flights, accommodations, and itineraries for attorneys
- check_circleProcess court e-filings, schedule depositions, and arrange for court reporters and transcripts
Requirements
- verifiedTwo years of college or equivalent experience required
- verifiedFive plus years experience in a high-level administrative support position
- verifiedMastery of Microsoft Office suite
- verifiedAdvanced Outlook skills
- verifiedFacility with Zoom and MS Teams
- verifiedAbility to work a minimum of 4 days in the office
Nice to Have
College degree or equivalent experience. Experience in a law firm or other professional services firm. Project management skills/training.
Benefits & Perks
check_circle401(k) retirement savings plancheck_circleMedical, dental, and vision insurancecheck_circleHealth savings account (HSA)check_circleFlexible spending accounts (FSA)check_circleVirtual health servicescheck_circleLife insurancecheck_circleShort-term disability (STD)check_circleLong-term disability (LTD)check_circleAccident insurancecheck_circleHospital indemnity insurance
Similar Job Opportunities
Legal Executive Assistant
Ropes & Gray LLP • Boston, Massachusetts
$77k-117karrow_forward
LEGAL EXECUTIVE ASSISTANT
VaVa Virtual Assistants • Remote
Not Disclosedarrow_forward
LICENSING & CONTRACTS OFFICER
The Herbert Wertheim UF Scripps Institute for Biomedical Innovation & Technology • San Diego, California
$95k-138karrow_forward
Skills, education and keywords
Skills: Microsoft Office, Powerpoint, Excel, Word, Outlook, Zoom, MS Teams, Westlaw, Project Management.
Education: Two years of college or equivalent experience required; College degree or equivalent experience is preferred.
Frequently asked questions about Executive Assistant at Reed Smith LLP
What does a Executive Assistant at Reed Smith LLP do?expand_more
Day-to-day, the Executive Assistant at Reed Smith LLP will liaise with internal teams and external vendors to support attorney scheduling and business needs; manage executive calendars, schedule meetings, and monitor matter-related deadlines across time zones; draft and prepare legal documents such as pleadings, memoranda, trial binders, and correspondence; and track follow-up requests, prepare meeting materials, and maintain client minute books and files.
What are the requirements for this Executive Assistant role?expand_more
To qualify for the Executive Assistant at Reed Smith LLP position, applicants should have: Two years of college or equivalent experience required; Five plus years experience in a high-level administrative support position; Mastery of Microsoft Office suite; Advanced Outlook skills; Facility with Zoom and MS Teams; and Ability to work a minimum of 4 days in the office.
Where is the Executive Assistant role at Reed Smith LLP located?expand_more
Executive Assistant at Reed Smith LLP is based in 15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States. This is a hybrid role.
Is this Executive Assistant job remote, hybrid, or on-site?expand_more
Reed Smith LLP has listed this Executive Assistant role as hybrid.
How much experience is required for this Executive Assistant role?expand_more
Executive Assistant at Reed Smith LLP typically requires 5+ years of relevant experience at the mid level level.
What skills do you need for the Executive Assistant role at Reed Smith LLP?expand_more
Key skills for Executive Assistant at Reed Smith LLP include Microsoft Office; Powerpoint; Excel; Word; Outlook; Zoom; MS Teams; and Westlaw.
What education is required for Executive Assistant at Reed Smith LLP?expand_more
Educational requirements for this role: Two years of college or equivalent experience required; and College degree or equivalent experience is preferred.
What category does the Executive Assistant role belong to?expand_more
Executive Assistant at Reed Smith LLP is part of the legal job category on Recrutus.
About Reed Smith LLP
Reed Smith LLP is a global law practice firm headquartered with operations spanning the United States, Europe, the Middle East, and Asia. The organization serves clients by leveraging deep industry insight, local market knowledge, and an innovative mindset to anticipate legal needs and drive progress. The firm emphasizes a collaborative approach focused on delivering tangible outcomes for its clients, the organization itself, and the communities it serves.
The company employs a team of approximately 3,000 professionals, including more than 1,600 lawyers. These individuals operate across a network of over 30 offices worldwide. This extensive footprint allows Reed Smith to combine global experience with regional expertise to help clients achieve their specific goals. The firm's structure supports a high level of cooperation among its diverse workforce to address complex legal challenges effectively.
Browse more roles: All Reed Smith LLP jobs, legal jobs on Recrutus.