Executive Assistant
Not Disclosed•Full-TimeHybrid
location_onGeorgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
About the Role
This Executive Assistant position serves as a central support resource for a senior leader and their practice team, acting as a vital integrator to connect work streams that might otherwise remain siloed. The role functions as a key communicator, linking the practice team, clients, and the broader organization to ensure seamless operations.
You will provide high-level, executive, and confidential administrative support within a challenging legal environment. The position requires a strategic thinker who can independently prioritize, research, and follow up on sensitive issues, recommending appropriate courses of action. As a representative of the attorney and the firm, you will approach all client interactions with professionalism, discretion, and diplomacy.
The day-to-day rhythm involves managing complex calendars across time zones, coordinating travel logistics that prioritize the attorney's time, and preparing detailed background materials and due diligence for meetings. You will also handle specialized legal support tasks, including drafting legal documents, managing court filings, and maintaining client minute books. This role demands flexibility, as you may be called upon to work extended hours, including evenings and weekends, to meet project and client needs.
Hiring Process
Qualified candidates only. Please note that no search firms will be contacted for this position.
Equal Opportunity
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. We provide reasonable accommodations in accordance with law, including in the application and interview process.
Work location
Work model: Hybrid
Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
Atlanta, Georgia
Key Responsibilities
- check_circleManage executive calendars and schedule meetings across multiple time zones
- check_circlePrepare meeting materials, agendas, minutes, and background research for attorneys
- check_circleDraft and prepare legal documents including pleadings, memoranda, and trial binders
- check_circleConduct legal research and file formation documents with state and county entities
- check_circleTrack matter deadlines, follow-up requests, and maintain matter opening forms
- check_circleCoordinate complex travel logistics and itineraries for attorneys and clients
- check_circleManage confidential communications and liaise with internal and external stakeholders
- check_circleProcess court filings, schedule depositions, and arrange court reporter services
Requirements
- verifiedTwo years of college or equivalent experience required
- verifiedFive plus years experience in a high-level administrative support position
- verifiedMastery of Microsoft Office suite
- verifiedAdvanced Outlook skills
- verifiedFacility with Zoom and MS Teams
Nice to Have
College degree or equivalent experience. Experience in a law firm or other professional services firm. Project management skills/training.
Benefits & Perks
check_circle401(k) Retirement Plan with company matchcheck_circleMedical, Dental, and Vision Insurancecheck_circleHealth Savings Account (HSA) and Flexible Spending Accounts (FSA)check_circleLife, Accident, Hospital Indemnity, and Critical Illness Insurancecheck_circleShort-Term and Long-Term Disability Coveragecheck_circlePaid Time Off and Paid Sick Timecheck_circlePaid Family Leave for eligible staffcheck_circleTuition Assistance Programcheck_circleEmployee Assistance Program (EAP) and Lyra Healthcheck_circleTransportation Benefit and Back-up Child Care Services
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Powerpoint, Excel, Word, Outlook, Zoom, MS Teams, Westlaw, Project Management.
Education: Two years of college or equivalent experience required; College degree or equivalent experience is preferred.
Frequently asked questions about Executive Assistant at Reed Smith LLP
What does a Executive Assistant at Reed Smith LLP do?expand_more
In this Executive Assistant at Reed Smith LLP role, you will manage executive calendars and schedule meetings across multiple time zones; prepare meeting materials, agendas, minutes, and background research for attorneys; draft and prepare legal documents including pleadings, memoranda, and trial binders; and conduct legal research and file formation documents with state and county entities.
What are the requirements for this Executive Assistant role?expand_more
To qualify for the Executive Assistant at Reed Smith LLP position, applicants should have: Two years of college or equivalent experience required; Five plus years experience in a high-level administrative support position; Mastery of Microsoft Office suite; Advanced Outlook skills; and Facility with Zoom and MS Teams.
Where is the Executive Assistant role at Reed Smith LLP located?expand_more
Executive Assistant at Reed Smith LLP is based in Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States. This is a hybrid role.
Is this Executive Assistant job remote, hybrid, or on-site?expand_more
Reed Smith LLP has listed this Executive Assistant role as hybrid.
How much experience is required for this Executive Assistant role?expand_more
Executive Assistant at Reed Smith LLP typically requires 5+ years of relevant experience at the mid level level.
What skills do you need for the Executive Assistant role at Reed Smith LLP?expand_more
Key skills for Executive Assistant at Reed Smith LLP include Microsoft Office; Powerpoint; Excel; Word; Outlook; Zoom; MS Teams; and Westlaw.
What education is required for Executive Assistant at Reed Smith LLP?expand_more
Educational requirements for this role: Two years of college or equivalent experience required; and College degree or equivalent experience is preferred.
What category does the Executive Assistant role belong to?expand_more
Executive Assistant at Reed Smith LLP is part of the legal job category on Recrutus.