Office Manager, Front Desk Coordinator, Construction
Not Disclosed•Full-TimeOn-site
location_onFirst Drive West, San Francisco, California, 94129, United States
About the Company
Founded in 1977, this family-owned company is a well-established leader in the construction and building materials industry. Specializing in the supply and installation of premium windows, doors, skylights, and related architectural products for residential and commercial projects throughout the Bay Area, the firm is known for its strong reputation, long-standing client relationships, and quality craftsmanship. The organization offers a stable and collaborative work environment with long-term growth potential.
About the Role
We are seeking a highly organized, proactive, and detail-oriented Office Manager / Front Desk Coordinator to serve as the hub of our daily office operations. This role is designed for someone who thrives in a fast-paced environment and enjoys the variety of managing both front office responsibilities and operational coordination. You will be the first point of contact for clients and vendors, ensuring seamless communication while maintaining the integrity of our job documentation and compliance records.
Location & Schedule
This is a fully onsite position based in San Francisco, CA, operating Monday through Friday from 8:00 AM to 5:00 PM. Due to the daily onsite requirements, we prefer candidates who reside within close proximity to the office, specifically in San Francisco, Brisbane, Daly City, South San Francisco, Colma, San Bruno, Millbrae, or Burlingame.
Equal Opportunity
We are an equal opportunity employer and an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
Work location
Work model: On-site
First Drive West, San Francisco, California, 94129, United States
San Francisco, California
Key Responsibilities
- check_circleAnswer and direct incoming phone calls
- check_circleManage and review shared company email inboxes
- check_circleCreate and maintain job folders in SharePoint and physical filing systems
- check_circleProcess vendor acknowledgments and maintain organized job documentation
- check_circlePrepare installation folders and job labels
- check_circleManage outgoing mail, packages, and office supplies
- check_circleServe as DocuSign Administrator for contracts and forms
- check_circleAssist with warranties, close-out documents, and subcontractor agreements
- check_circleCoordinate insurance certificates and OCIP enrollment forms
- check_circleProcess office personnel timesheets and manage installer time submissions
- check_circleUpdate Exaktime locations and QuickBooks installation jobs
- check_circleAssist with employee insurance setup and changes through CalChoice
Requirements
- verifiedPrevious office management, administrative, or front desk experience required
- verifiedProficient with Microsoft Office, Outlook, SharePoint, and general office systems
Nice to Have
Prior experience working within the construction industry or a related field. Energetic, proactive, and team-oriented mindset. Candidates residing within or near San Francisco, Brisbane, Daly City, South San Francisco, Colma, San Bruno, Millbrae, or Burlingame.
Benefits & Perks
check_circleEmployer-paid health insurance for employeescheck_circleDental coveragecheck_circle401(k) retirement plancheck_circlePaid vacation
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Frequently asked questions about Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent
What does a Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent do?expand_more
A Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent is responsible for the following: Answer and direct incoming phone calls; Manage and review shared company email inboxes; Create and maintain job folders in SharePoint and physical filing systems; and Process vendor acknowledgments and maintain organized job documentation.
What are the requirements for this Office Manager, Front Desk Coordinator, Construction role?expand_more
Pop-Up Talent is looking for candidates who meet the following requirements: Previous office management, administrative, or front desk experience required; and Proficient with Microsoft Office, Outlook, SharePoint, and general office systems.
Where is the Office Manager, Front Desk Coordinator, Construction role at Pop-Up Talent located?expand_more
Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent is based in First Drive West, San Francisco, California, 94129, United States. This is a on-site role.
Is this Office Manager, Front Desk Coordinator, Construction job remote, hybrid, or on-site?expand_more
Pop-Up Talent has listed this Office Manager, Front Desk Coordinator, Construction role as on-site.
How much experience is required for this Office Manager, Front Desk Coordinator, Construction role?expand_more
Candidates for Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent should have mid level.
What skills do you need for the Office Manager, Front Desk Coordinator, Construction role at Pop-Up Talent?expand_more
Key skills for Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent include Microsoft Office; Outlook; Sharepoint; Docusign; Exaktime; Quickbooks; Calchoice; and Osha 300.
What category does the Office Manager, Front Desk Coordinator, Construction role belong to?expand_more
Office Manager, Front Desk Coordinator, Construction at Pop-Up Talent is part of the admin job category on Recrutus.
About Pop-Up Talent
Pop-Up Talent operates as a specialized staffing and recruiting firm based in Redwood City, California. The organization functions as an external, onsite contract recruiter for client companies, providing dedicated support for their hiring needs. Each engagement includes the assignment of a project manager who collaborates with internal managers to conduct recruiting meetings on a weekly or ad-hoc basis. This approach allows businesses to integrate temporary recruitment expertise directly into their existing teams without long-term overhead.
The service model is built around a transparent, flat hourly rate structure that covers all operational costs, ensuring no hidden fees or additional charges. Clients gain access to premier recruiting tools, job postings on top-tier platforms, and a proprietary database designed to enhance the effectiveness of their assigned recruiter. By offering these comprehensive resources, Pop-Up Talent aims to deliver a level of service that surpasses standard industry offerings. The firm positions itself as a dedicated partner working exclusively for the client, focusing on filling roles efficiently and effectively within the staffing and recruiting sector.
Browse more roles: All Pop-Up Talent jobs, admin jobs on Recrutus.