Office Coordinator
Not Disclosed•Full-TimeOn-site
location_onMayor's Walk, Beacon Hill, Boston, Suffolk County, Massachusetts, 02108, United States
About the Team
At Haynes and Boone, our people are the driving force behind our success. We value the role every individual plays in delivering exceptional legal services, hiring those who contribute to our professional reputation, enhance client relationships, and share in our success.
Haynes Boone's Boston office reflects the firm's strategic expansion into key financial and innovation hubs. Opened in 2026 and located at One Financial Center, the Boston office serves clients across the greater New England region and beyond. Lawyers in our Boston office focus on key practice areas including investment management regulatory matters, complex business litigation, and asset securitization, while also supporting the firm's broader capabilities across corporate, finance, technology, and healthcare sectors. This office is an important part of Haynes Boone's long-term investment in the Northeast and its commitment to serving sophisticated clients in dynamic markets. As with all Haynes Boone offices, the Boston office fosters a collegial and collaborative environment, seeking highly motivated lawyers and staff who value excellence, teamwork, and respect.
Work location
Work model: On-site
Mayor's Walk, Beacon Hill, Boston, Suffolk County, Massachusetts, 02108, United States
Boston, Massachusetts
Key Responsibilities
- check_circleAssist attorneys and professional staff with day-to-day operational needs
- check_circlePrepare closing binders and transcribe correspondence for client matters
- check_circleAssist with submitting office-related invoices through Chrome River
- check_circlePrepare offices for new hires and assist with inter-office moves
- check_circleManage receptionist desk, reprographics, office supplies, and vendor relations
- check_circlePerform word processing, proofreading, and redlining of legal documents
- check_circleProcess client requests, bills, time reports, and expense reports
- check_circleSupport IT with computer issues and maintain laptop inventory for conference centers
- check_circleCoordinate meetings, appointments, and maintain attorney calendars
- check_circleSet up conference rooms, order food, and ensure video conferencing readiness
- check_circleManage physical and electronic files, contacts, and incoming/outgoing mail
- check_circleCoordinate office functions, charity events, and annual emergency response training
Requirements
- verifiedMinimum of three years experience with administrative and legal support responsibilities at a law firm
- verifiedBachelor's degree, or equivalent work experience
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Skills, education and keywords
Skills: Chrome River, Word Processing, Proofreading, Redlining, Video Conferencing, On Boarding.
Education: Bachelor's degree, or equivalent work experience.
Frequently asked questions about Office Coordinator at Haynes and Boone, LLP
What does a Office Coordinator at Haynes and Boone, LLP do?expand_more
In this Office Coordinator at Haynes and Boone, LLP role, you will assist attorneys and professional staff with day-to-day operational needs; prepare closing binders and transcribe correspondence for client matters; assist with submitting office-related invoices through chrome river; and prepare offices for new hires and assist with inter-office moves.
What are the requirements for this Office Coordinator role?expand_more
Haynes and Boone, LLP is looking for candidates who meet the following requirements: Minimum of three years experience with administrative and legal support responsibilities at a law firm; and Bachelor's degree, or equivalent work experience.
Where is the Office Coordinator role at Haynes and Boone, LLP located?expand_more
Office Coordinator at Haynes and Boone, LLP is based in Mayor's Walk, Beacon Hill, Boston, Suffolk County, Massachusetts, 02108, United States. This is a on-site role.
Is this Office Coordinator job remote, hybrid, or on-site?expand_more
Haynes and Boone, LLP has listed this Office Coordinator role as on-site.
How much experience is required for this Office Coordinator role?expand_more
Office Coordinator at Haynes and Boone, LLP typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Office Coordinator role at Haynes and Boone, LLP?expand_more
Key skills for Office Coordinator at Haynes and Boone, LLP include Chrome River; Word Processing; Proofreading; Redlining; Video Conferencing; and On Boarding.
What education is required for Office Coordinator at Haynes and Boone, LLP?expand_more
Educational requirements for this role: Bachelor's degree, or equivalent work experience.
What category does the Office Coordinator role belong to?expand_more
Office Coordinator at Haynes and Boone, LLP is part of the admin job category on Recrutus.