Office Assistant 2
Not Disclosed•Full-TimeOn-site
location_onPlanifyr
About the Role
The Office Assistant II serves as a vital support pillar for our secondary school site, providing essential clerical and technical administrative assistance to school personnel. This role is designed to ensure the smooth operation of daily school functions by managing records, compiling reports, and acting as a primary point of contact for a diverse range of internal and external inquiries.
In this position, you will play a direct role in student welfare and school safety. Your day-to-day responsibilities include administering first aid and prescription medications under professional direction, monitoring students referred for illness or disciplinary action, and verifying student releases to authorized guardians. You will also support the academic environment by assisting with master schedule development, processing student registrations, and maintaining accurate student records in systems such as Power School and System 400.
Beyond administrative tasks, you will coordinate various site activities, including the collection of event payments, distribution of supplies, and scheduling of appointments for counselors and administrators. This role requires a high level of discretion and accuracy, as you will handle sensitive student data, financial transactions, and correspondence while ensuring compliance with established administrative guidelines and legal requirements.
Work location
Work model: On-site
Planifyr
Key Responsibilities
- check_circleMaintain inventory of office supplies and materials to ensure availability
- check_circleMonitor students referred for illness or disciplinary action to ensure welfare
- check_circleAdminister first aid and prescription medications to students under healthcare direction
- check_circlePrepare correspondence, reports, and materials such as report cards and minutes
- check_circleResearch topics like student record discrepancies and education codes for accuracy
- check_circleAssist in developing master schedules to ensure accurate student course and class sizes
- check_circleDistribute materials including mail, checks, supplies, and messages to addressees
- check_circleRespond to inquiries from parents, staff, and external parties to facilitate communication
- check_circleCollect payments for events including fines, fees, and fundraisers
- check_circleCoordinate assigned projects and activities like conference arrangements and travel
- check_circleSchedule activities including appointments, meetings, and facility usage for administrators
- check_circleProcess documents, forms, mailings, and materials such as attendance and enrollments
Requirements
- verifiedage 16+
- verifiedHigh school diploma or equivalent
Nice to Have
Job related experience
Benefits & Perks
check_circleEligible for employee benefits
Similar Job Opportunities
Skills, education and keywords
Skills: First Aid, System 400, Power School.
Education: High school diploma or equivalent required.
Frequently asked questions about Office Assistant 2 at Alpine School District CTE Internships
What does a Office Assistant 2 at Alpine School District CTE Internships do?expand_more
Day-to-day, the Office Assistant 2 at Alpine School District CTE Internships will maintain inventory of office supplies and materials to ensure availability; monitor students referred for illness or disciplinary action to ensure welfare; administer first aid and prescription medications to students under healthcare direction; and prepare correspondence, reports, and materials such as report cards and minutes.
What are the requirements for this Office Assistant 2 role?expand_more
To qualify for the Office Assistant 2 at Alpine School District CTE Internships position, applicants should have: age 16+; and High school diploma or equivalent.
Where is the Office Assistant 2 role at Alpine School District CTE Internships located?expand_more
Office Assistant 2 at Alpine School District CTE Internships is based in Planifyr. This is a on-site role.
Is this Office Assistant 2 job remote, hybrid, or on-site?expand_more
Alpine School District CTE Internships has listed this Office Assistant 2 role as on-site.
How much experience is required for this Office Assistant 2 role?expand_more
Candidates for Office Assistant 2 at Alpine School District CTE Internships should have entry level.
What skills do you need for the Office Assistant 2 role at Alpine School District CTE Internships?expand_more
Key skills for Office Assistant 2 at Alpine School District CTE Internships include First Aid; System 400; and Power School.
What education is required for Office Assistant 2 at Alpine School District CTE Internships?expand_more
Educational requirements for this role: High school diploma or equivalent required.
What category does the Office Assistant 2 role belong to?expand_more
Office Assistant 2 at Alpine School District CTE Internships is part of the admin job category on Recrutus.