Legal Administrator

About the Role

The Legal Administrator is a pivotal member of the Gravis Law team, dedicated to ensuring smooth legal and administrative operations. This role serves as a bridge between attorneys and clients, managing critical transitions, data integrity, and registered agent administration. You will be the operational backbone that supports the firm's mission, vision, and values while maintaining a positive, professional atmosphere under pressure.

Day in the Life

Your work will involve engaging with both incoming and outgoing attorneys to manage client notices, onboarding, and offboarding processes. You will handle complex data management tasks, including conflict checks, correspondence tracking, and system-wide case management cleanup within Gravis Law systems. A significant portion of your day will be spent maintaining the registered agent inbox, managing annual renewals, and ensuring client entity records are current.

You will also drive efficiency by creating and maintaining SharePoint directories, tracking team tasks, and researching new technology solutions. This includes participating in the evaluation, testing, and implementation of applications to enhance existing workflows. The role requires high-level computer literacy, particularly in Excel and SharePoint, and the ability to communicate clearly with internal and external stakeholders.

Hiring Process

Candidates will be evaluated on their communication skills, typing speed (70 WPM), and proficiency with Microsoft Office tools. The selection process focuses on identifying individuals who can work independently, meet strict deadlines, and adapt to the firm's standard accepted practices.

Equal Opportunity

Gravis Law is an Equal Opportunity Employer. We consider qualified applicants regardless of background and are committed to providing reasonable accommodations to enable individuals with disabilities to perform essential functions.

Work location

Work model: On-site

Charles Wright Academy, 7723, Chambers Creek Road West, Peach Acres, University Place, Pierce County, Washington, 98467, United States

University Place, Washington

Key Responsibilities

check_circlePerform data entry, Excel manipulation, conflict checks, and track correspondence
check_circleMonitor and maintain registered agent inbox and systems
check_circleAssist in systemwide case management data cleanup and data management meetings
check_circleManage annual renewals and maintain current records of client entities and contacts
check_circleCreate and maintain SharePoint directories and task tracking lists for team operations
check_circleEngage with incoming and outgoing attorneys to manage client onboarding and offboarding
check_circleResearch new technology solutions and participate in evaluating and implementing applications

Requirements

verifiedAt least 2 years of college, bachelor's degree preferred
verifiedMS-Office proficiency (Word, Excel, Outlook, SharePoint, Forms)
verified70 WPM typing speed
verifiedKnowledge of legal case management systems preferred

Nice to Have

Bachelor's degree. Knowledge of legal case management system(s).

Benefits & Perks

check_circleMedical, dental, vision and life insurancecheck_circle401(k) plan with company matchingcheck_circle80 hours annually for Vacation/Sick dayscheck_circlePaid Federal HolidaysUp to 16 hours annually Paid Volunteer Time Off

Skills, education and keywords

Skills: Excel, Share Point, MS-Office, Word, Outlook, Forms, Word Processing, Email Composition.

Education: Bachelor's degree preferred.

Frequently asked questions about Legal Administrator at Gravis Law, PLLC

What does a Legal Administrator at Gravis Law, PLLC do?expand_more

A Legal Administrator at Gravis Law, PLLC is responsible for the following: Perform data entry, Excel manipulation, conflict checks, and track correspondence; Monitor and maintain registered agent inbox and systems; Assist in systemwide case management data cleanup and data management meetings; and Manage annual renewals and maintain current records of client entities and contacts.

What are the requirements for this Legal Administrator role?expand_more

Gravis Law, PLLC is looking for candidates who meet the following requirements: At least 2 years of college, bachelor's degree preferred; MS-Office proficiency (Word, Excel, Outlook, SharePoint, Forms); 70 WPM typing speed; and Knowledge of legal case management systems preferred.

Where is the Legal Administrator role at Gravis Law, PLLC located?expand_more

Legal Administrator at Gravis Law, PLLC is based in Charles Wright Academy, 7723, Chambers Creek Road West, Peach Acres, University Place, Pierce County, Washington, 98467, United States. This is a on-site role.

Is this Legal Administrator job remote, hybrid, or on-site?expand_more

Gravis Law, PLLC has listed this Legal Administrator role as on-site.

How much experience is required for this Legal Administrator role?expand_more

Legal Administrator at Gravis Law, PLLC typically requires 2+ years of relevant experience at the mid level level.

What skills do you need for the Legal Administrator role at Gravis Law, PLLC?expand_more

Key skills for Legal Administrator at Gravis Law, PLLC include Excel; Share Point; MS-Office; Word; Outlook; Forms; Word Processing; and Email Composition.

What education is required for Legal Administrator at Gravis Law, PLLC?expand_more

Educational requirements for this role: Bachelor's degree preferred.

What category does the Legal Administrator role belong to?expand_more

Legal Administrator at Gravis Law, PLLC is part of the admin job category on Recrutus.