Front Office Coordinator and Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_onFirst Drive West, San Francisco, California, 94129, United States
About the Practice
We are an internationally recognized Aesthetic Plastic Surgery and Medical Spa practice dedicated to delivering world-class care. Our mission is to provide exceptional service in a warm, polished environment where beauty and wellness intersect. As an elite team, we strive to create a welcoming atmosphere for every patient who walks through our doors.
About the Role
The Front Office Coordinator & Administrative Assistant serves as the welcoming face and organizational force behind our brand. This role is essential to the day-to-day flow of the clinic, ensuring that every patient interaction is seamless and professional. You will thrive in a fast-paced, client-facing environment where your passion for beauty and wellness translates into exceptional service.
In this position, you will be the first point of contact for our patients, greeting them with enthusiasm and maintaining an inviting front office. Your day will involve managing the rhythm of the clinic, from triaging office activity and coordinating appointments to handling sensitive patient data and supporting our leadership team. Whether you are processing payments, preparing clinical photographs, or managing e-commerce inventory, your attention to detail ensures our operations run smoothly.
Hiring Process
Interested candidates should submit their resume and a brief cover letter highlighting their experience in client-facing roles. Selected applicants will be contacted for an initial screening conversation followed by an in-person interview to discuss your fit with our team culture.
Equal Opportunity
We are an equal opportunity employer committed to building a diverse and inclusive team. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, or any other protected status.
Work location
Work model: On-site
First Drive West, San Francisco, California, 94129, United States
San Francisco, California
Key Responsibilities
- check_circleGreet patients and guests with professionalism, warmth, and enthusiasm
- check_circleMaintain an inviting, organized, and clean front office and waiting area
- check_circleManage multi-line phone system, voicemail, and email inquiries
- check_circleSchedule appointments, coordinate follow-ups, and confirm patient visits
- check_circleCheck in and out patients and process payments accurately
- check_circlePrepare patient intake packets and charts
- check_circleTake pre-op and post-op clinical photographs following practice standards
- check_circleAssist with inventory and ordering of office and skincare products
- check_circleRespond to patient communications via phone, email, and website
- check_circleMaintain and organize medical records, file releases, and patient data securely
- check_circleSupport coordination of meetings, events, and speaking engagements
- check_circleLiaise with insurance providers and assist in claim follow-ups
Requirements
- verifiedExperienced in front office or administrative roles, preferably in a medical or aesthetics setting
- verifiedProficient in office software, scheduling systems, and social media
Nice to Have
Experience in a medical or aesthetics setting. Familiarity with medical terminology, insurance, or aesthetic treatments. Sales experience.
Similar Job Opportunities
Medical Receptionist
Advanced Dermatology and Cosmetic Surgery • Henderson, Nevada
$2-0/hrarrow_forward
Medical Receptionist (Per Diem)
Advanced Dermatology and Cosmetic Surgery • On-site
$2-0/hrarrow_forward
Medical Receptionist (Per Diem)
Advanced Dermatology and Cosmetic Surgery • Bloomfield Hills, Michigan
$2-0/hrarrow_forward
Frequently asked questions about Front Office Coordinator and Administrative Assistant at The Maas Clinic™
What does a Front Office Coordinator and Administrative Assistant at The Maas Clinic™ do?expand_more
In this Front Office Coordinator and Administrative Assistant at The Maas Clinic™ role, you will greet patients and guests with professionalism, warmth, and enthusiasm; maintain an inviting, organized, and clean front office and waiting area; manage multi-line phone system, voicemail, and email inquiries; and schedule appointments, coordinate follow-ups, and confirm patient visits.
What are the requirements for this Front Office Coordinator and Administrative Assistant role?expand_more
The Maas Clinic™ is looking for candidates who meet the following requirements: Experienced in front office or administrative roles, preferably in a medical or aesthetics setting; and Proficient in office software, scheduling systems, and social media.
Where is the Front Office Coordinator and Administrative Assistant role at The Maas Clinic™ located?expand_more
Front Office Coordinator and Administrative Assistant at The Maas Clinic™ is based in First Drive West, San Francisco, California, 94129, United States. This is a on-site role.
Is this Front Office Coordinator and Administrative Assistant job remote, hybrid, or on-site?expand_more
The Maas Clinic™ has listed this Front Office Coordinator and Administrative Assistant role as on-site.
How much experience is required for this Front Office Coordinator and Administrative Assistant role?expand_more
Candidates for Front Office Coordinator and Administrative Assistant at The Maas Clinic™ should have mid level.
What skills do you need for the Front Office Coordinator and Administrative Assistant role at The Maas Clinic™?expand_more
Key skills for Front Office Coordinator and Administrative Assistant at The Maas Clinic™ include Medical Terminology; Insurance; Aesthetic Treatments; Social Media; Office Software; and Scheduling Systems.
What category does the Front Office Coordinator and Administrative Assistant role belong to?expand_more
Front Office Coordinator and Administrative Assistant at The Maas Clinic™ is part of the admin job category on Recrutus.
About The Maas Clinic™
The Maas Clinic™ operates as a comprehensive aesthetic care facility based in San Francisco, California, within the medical practices industry. Specializing in facial plastic, cosmetic, reconstructive, and hair transplant surgery, the clinic serves men and women seeking anti-aging solutions and rejuvenation for the skin, face, and body. The practice is led by Board-Certified Facial Plastic Surgeon Corey S. Maas, M.D., F.A.C.S., an internationally recognized expert in surgical and non-surgical management of the aging face. His expertise includes rhinoplasty, facial implant procedures, contouring, and the administration of various injectables such as Botox, Dysport, Daxxify, Xeomin, Jeuveau, and multiple Juvederm and Restylane products.
The clinic features The San Francisco Rejuvenation Center, a fully accredited outpatient surgical facility designed to ensure quality, safety, and privacy for all procedures. Additionally, the practice houses The Appearance Care Center, an onsite medical day spa offering minimally invasive treatments. These services range from laser hair removal and skin resurfacing to cellulite solutions, micro-needling, skin tightening, and medical-grade peels. The facility also provides PRP treatments for hair and face alongside a proprietary skincare line formulated with proven ingredients.
The Maas Clinic™ focuses on combining art and science to deliver personalized care that prioritizes patient comfort and safety. Whether for initial consultations, simple injections, or surgical interventions, the mission remains centered on achieving naturally beautiful results tailored to individual needs.
Browse more roles: All The Maas Clinic™ jobs, admin jobs on Recrutus.