Front Desk Receptionist / Office Assistant
Not Disclosed•Full-TimeOn-site
location_on15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States
About the Role
We are a busy general contractor office seeking a professional, organized, and friendly Front Desk Receptionist / Office Assistant to serve as the face of our company. This role is designed to help manage daily office operations while creating a welcoming environment for our clients, vendors, subcontractors, and staff.
This is an excellent opportunity for someone starting their administrative career who is eager to gain valuable experience in the construction and administrative fields. You will be the first point of contact for visitors and callers, ensuring that the front office area remains clean, organized, and professional at all times.
Day in the Life
Your day will revolve around keeping our office running smoothly. You will greet visitors, direct phone calls, and manage the flow of incoming and outgoing mail and packages. Beyond the front desk, you will coordinate general office maintenance needs, manage supplies and equipment, and assist project managers with various administrative tasks. If needed, you may also support our marketing efforts through social media or assist with basic QuickBooks invoice entry.
Application Instructions
If you are a dependable individual with a positive attitude and strong communication skills, we encourage you to apply. Please submit your resume and a brief cover letter detailing your relevant experience.
Equal Opportunity Employer
We are committed to creating a diverse and inclusive workplace. We consider qualified applicants regardless of background, race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.
Work location
Work model: On-site
15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States
Miami Beach, Florida
Key Responsibilities
- check_circleGreet and assist clients, vendors, subcontractors, and visitors
- check_circleAnswer and direct incoming phone calls professionally
- check_circleManage incoming and outgoing mail, packages, and deliveries
- check_circleMaintain a clean, organized, and professional front office area
- check_circleCoordinate and handle general office issues and maintenance needs
- check_circleManage office supplies, equipment, and vendor/service appointments
- check_circleSchedule appointments and coordinate meetings
- check_circleAssist with filing, scanning, data entry, and office organization
- check_circleSupport project managers and office staff with administrative tasks
- check_circleHandle basic QuickBooks or invoice entry support
- check_circleAssist with social media or marketing tasks if needed
Requirements
- verifiedProficient in Microsoft Office (Word, Excel, Outlook)
- verifiedQuickBooks experience preferred
- verifiedProcore or construction software experience a plus
Nice to Have
Experience with QuickBooks. Experience in a construction or general contractor office. Experience with Procore or construction software.
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Frequently asked questions about Front Desk Receptionist / Office Assistant at Vensure Employer Solutions
What does a Front Desk Receptionist / Office Assistant at Vensure Employer Solutions do?expand_more
A Front Desk Receptionist / Office Assistant at Vensure Employer Solutions is responsible for the following: Greet and assist clients, vendors, subcontractors, and visitors; Answer and direct incoming phone calls professionally; Manage incoming and outgoing mail, packages, and deliveries; and Maintain a clean, organized, and professional front office area.
What are the requirements for this Front Desk Receptionist / Office Assistant role?expand_more
Vensure Employer Solutions is looking for candidates who meet the following requirements: Proficient in Microsoft Office (Word, Excel, Outlook); QuickBooks experience preferred; and Procore or construction software experience a plus.
Where is the Front Desk Receptionist / Office Assistant role at Vensure Employer Solutions located?expand_more
Front Desk Receptionist / Office Assistant at Vensure Employer Solutions is based in 15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States. This is a on-site role.
Is this Front Desk Receptionist / Office Assistant job remote, hybrid, or on-site?expand_more
Vensure Employer Solutions has listed this Front Desk Receptionist / Office Assistant role as on-site.
How much experience is required for this Front Desk Receptionist / Office Assistant role?expand_more
Candidates for Front Desk Receptionist / Office Assistant at Vensure Employer Solutions should have entry level.
What skills do you need for the Front Desk Receptionist / Office Assistant role at Vensure Employer Solutions?expand_more
Key skills for Front Desk Receptionist / Office Assistant at Vensure Employer Solutions include Microsoft Office; Word; Excel; Outlook; Quickbooks; and Procore.
What category does the Front Desk Receptionist / Office Assistant role belong to?expand_more
Front Desk Receptionist / Office Assistant at Vensure Employer Solutions is part of the admin job category on Recrutus.