Executive Assistant
Not Disclosed•Full-TimeHybrid
location_onGeorgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
About the Role
This Executive Assistant position serves as a central support resource for a senior leader and their practice team, acting as a vital integrator to connect work streams that might otherwise remain siloed. You will function as the primary communicator linking the practice team, clients, and the broader organization, ensuring seamless operations and exceptional client service.
In this high-level role, you will manage complex calendars across multiple time zones, proactively monitor matter-related deadlines, and coordinate logistics for internal and external events. Your day-to-day involves liaising with internal departments and external vendors to handle travel, meetings, and administrative needs, ensuring the attorney's time is utilized efficiently. You will also prepare background materials, due diligence documents, and legal correspondence, serving as a professional representative of the firm in all client interactions.
The role requires a strategic thinker who can independently prioritize sensitive issues, manage confidential information with discretion, and support the attorney's financial and client growth goals. Whether handling litigation tasks like court filings and deposition scheduling or managing corporate tasks such as document filings and client minute books, you will be expected to work with precision and diplomacy in a fast-paced environment.
Hiring Process
Qualified candidates only. Please note that no search firms are permitted to submit resumes for this position.
About Reed Smith
Reed Smith offers a challenging work environment grounded in our core values of Integrity, Excellence, Teamwork, Respect, Innovation, and Impact. We are committed to providing a business casual culture and a total compensation package that includes a competitive salary and flexible benefits.
Equal Opportunity Employer
Reed Smith is an Equal Opportunity Employer. We consider qualified applicants regardless of background and provide reasonable accommodations in accordance with the law, including during the application and interview process.
Work location
Work model: Hybrid
Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
Atlanta, Georgia
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Powerpoint, Excel, Word, Outlook, Zoom, MS Teams, Westlaw, Project Management.
Education: Two years of college or equivalent experience required; College degree or equivalent experience is preferred.
Frequently asked questions about Executive Assistant at Reed Smith LLP
What does a Executive Assistant at Reed Smith LLP do?expand_more
A Executive Assistant at Reed Smith LLP is responsible for the following: Manage executive calendars and schedule meetings across multiple time zones; Prepare meeting materials, agendas, minutes, and background research for attorneys; Draft and prepare legal documents including pleadings, memoranda, and trial binders; and Conduct legal research and file formation documents with state and county entities.
What are the requirements for this Executive Assistant role?expand_more
To qualify for the Executive Assistant at Reed Smith LLP position, applicants should have: Two years of college or equivalent experience required; Five plus years experience in a high-level administrative support position; Mastery of Microsoft Office suite; Advanced Outlook skills; and Facility with Zoom and MS Teams.
Where is the Executive Assistant role at Reed Smith LLP located?expand_more
Executive Assistant at Reed Smith LLP is based in Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States. This is a hybrid role.