Executive Assistant
Not Disclosed•Full-TimeHybrid
location_onLogan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
About the Role
This Executive Assistant position serves as a central support resource for a senior leader and their practice team, acting as a critical integrator to connect work streams that might otherwise remain siloed. You will function as the primary communicator linking the practice team, clients, and the broader organization, ensuring seamless operations and exceptional client service.
In this role, you will manage complex calendars across multiple time zones, proactively monitor matter-related deadlines, and coordinate high-stakes events. Your day-to-day involves liaising with internal departments and external vendors to handle travel logistics, meeting scheduling, and administrative workflows. You will also play a key role in legal support by preparing background materials, drafting legal documents, and maintaining client minute books and files.
The position requires a high degree of autonomy and discretion. You will represent the attorney and the firm in all client interactions, handling sensitive matters with professionalism and diplomacy. Success in this role demands the ability to prioritize competing issues, manage projects with little supervision, and adapt quickly to a fast-paced environment.
Hiring Process
Qualified candidates only. Please note that no search firms are permitted to submit resumes for this position.
Company Culture & Values
Reed Smith offers a challenging work environment grounded in our core values: Integrity, Excellence, Teamwork, Respect, Innovation, and Impact. We are committed to providing a business casual culture and a total compensation package that supports our team's well-being and growth.
Equal Opportunity Statement
Reed Smith is an Equal Opportunity Employer. We consider qualified applicants regardless of background and provide reasonable accommodations in accordance with the law, including during the application and interview process.
Work location
Work model: Hybrid
Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
Pittsburgh, Pennsylvania
Key Responsibilities
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Powerpoint, Excel, Word, Outlook, Zoom, MS Teams, Westlaw, Project Management.
Education: Two years of college or equivalent experience required; College degree or equivalent experience is preferred.
Frequently asked questions about Executive Assistant at Reed Smith LLP
What does a Executive Assistant at Reed Smith LLP do?expand_more
In this Executive Assistant at Reed Smith LLP role, you will manage executive calendars and schedule meetings across multiple time zones; prepare meeting materials, agendas, minutes, and background due diligence documents; draft and prepare legal documents including pleadings, memoranda, and trial binders; and schedule depositions, court reporters, and coordinate remote court appearances.
What are the requirements for this Executive Assistant role?expand_more
Reed Smith LLP is looking for candidates who meet the following requirements: Two years of college or equivalent experience required; Five plus years experience in a high-level administrative support position; Mastery of Microsoft Office suite; Advanced Outlook skills; and Facility with Zoom and MS Teams.
Where is the Executive Assistant role at Reed Smith LLP located?expand_more
Executive Assistant at Reed Smith LLP is based in Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States. This is a hybrid role.