Executive Administrative Assistant
Not Disclosed•Full-TimeHybrid
location_on1628, 5th Street Northwest, Logan Circle/Shaw, Ward 2, Washington, District of Columbia, 20001, United States
About Reproductive Freedom for All
For more than 55 years, Reproductive Freedom for All and its chapters have fought to protect and expand reproductive freedom—including access to abortion and contraception—for everybody. We are powered by our more than 4 million members from every state and congressional district in the country, representing the 8 in 10 Americans who believe every person should have the freedom to make the best decision for themselves about if, when, and how to raise a family.
Reproductive Freedom for All centers diversity, equity, inclusion, and justice in our organization and our work. Continuously learning from our history, we hold ourselves accountable to achieve reproductive freedom with equitable access for everybody. As the oldest and largest national membership organization primarily focused on advocating for abortion access, we organize and mobilize, galvanizing millions of people to take action to defend reproductive freedom, and shining a spotlight of accountability on bad actors who work to impose their ideological agenda on others. We also work to elect champions for reproductive freedom and advance state and federal legislation to safeguard it.
About the Role
The Executive Administrative Assistant will support the Equity, Culture, and Talent Department in ensuring department-wide programs and initiatives are up-to-date, efficient, and properly followed, with specific support to the administrative needs of the COO and VP of ECT. This role is designed to ensure continuity and seamless administration of programming within the department while handling ad hoc requests.
The incumbent will have a keen eye for detail, be extremely organized, and display initiative. You will come to the position with experience, or a demonstrated ability, to create and implement systems to build efficiencies and review processes with an eye toward improvement and development. Because the Department is one that supports staff within the organization to allow them to be seen, heard, and have a sense of belonging, this position requires strong interpersonal skills, a customer service approach, and an ability to communicate effectively and work with collaboration and transparency.
Location and Culture
This is a hybrid role based in Washington, DC. Reproductive Freedom for All does not permit staff to work from a country outside of the United States.
Equal Opportunity
Reproductive Freedom for All does not discriminate on the basis of race, ethnicity, national origin, religion, socioeconomic status, sex, sexual orientation, gender identity and expression, age, disability, marital status, veteran status, genetic information, or political affiliation. Candidates with backgrounds, identities, and experiences that are historically underrepresented in reproductive freedom non-profits are encouraged to apply.
Work location
Work model: Hybrid
1628, 5th Street Northwest, Logan Circle/Shaw, Ward 2, Washington, District of Columbia, 20001, United States
Washington, District of Columbia
Key Responsibilities
- check_circleSupport updates to the organization-wide procurement process by organizing contracts and managing vendor lists
- check_circleReview and distribute incoming physical mail to ensure timely routing of confidential documents
- check_circleTrack organization-wide compliance requirements such as annual employee policy acknowledgements
- check_circleProject manage the state charitable registration process to ensure 100% compliance
- check_circleSupport the performance management process by inputting staff data and conducting audits in Trakstar
- check_circleConduct regular updates and audits of employee databases including ADP and Employee Navigator
- check_circleCreate and maintain a department invoice tracking system using Monday.com
- check_circleMaintain a list of current bargaining unit members and track timely payments of union dues
Requirements
- verified3–4 years of experience supporting executive operations
- verifiedExperience with Google Suite and Microsoft Office
- verifiedAbility to work in Washington, DC (Hybrid)
- verifiedWork authorization in the United States
Nice to Have
Experience with ADP and Employee Navigator; Experience with Monday.com; Adept use of visual presentation tools (Canva, Google Slides, and PowerPoint); Experience working with executives; Knowledge or experience with the state charitable registration process.
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Frequently asked questions about Executive Administrative Assistant at Reproductive Freedom for All
What does a Executive Administrative Assistant at Reproductive Freedom for All do?expand_more
Day-to-day, the Executive Administrative Assistant at Reproductive Freedom for All will support updates to the organization-wide procurement process by organizing contracts and managing vendor lists; review and distribute incoming physical mail to ensure timely routing of confidential documents; track organization-wide compliance requirements such as annual employee policy acknowledgements; and project manage the state charitable registration process to ensure 100% compliance.
What are the requirements for this Executive Administrative Assistant role?expand_more
To qualify for the Executive Administrative Assistant at Reproductive Freedom for All position, applicants should have: 3–4 years of experience supporting executive operations; Experience with Google Suite and Microsoft Office; Ability to work in Washington, DC (Hybrid); and Work authorization in the United States.
Where is the Executive Administrative Assistant role at Reproductive Freedom for All located?expand_more
Executive Administrative Assistant at Reproductive Freedom for All is based in 1628, 5th Street Northwest, Logan Circle/Shaw, Ward 2, Washington, District of Columbia, 20001, United States. This is a hybrid role.
Is this Executive Administrative Assistant job remote, hybrid, or on-site?expand_more
Reproductive Freedom for All has listed this Executive Administrative Assistant role as hybrid.
How much experience is required for this Executive Administrative Assistant role?expand_more
Executive Administrative Assistant at Reproductive Freedom for All typically requires 3–4 years of relevant experience at the mid level level.
What skills do you need for the Executive Administrative Assistant role at Reproductive Freedom for All?expand_more
Key skills for Executive Administrative Assistant at Reproductive Freedom for All include Google Suite; Microsoft Office; Adp; Employee Navigator; Monday.com; Canva; Google Slides; and Powerpoint.
What category does the Executive Administrative Assistant role belong to?expand_more
Executive Administrative Assistant at Reproductive Freedom for All is part of the admin job category on Recrutus.
About Reproductive Freedom for All
Reproductive Freedom for All operates as a prominent political organization based in Washington, DC, dedicated to safeguarding and expanding access to reproductive rights. For more than five decades, the group has actively led efforts at both state and national levels through grassroots organizing, electoral strategies, and political advocacy. The organization focuses on advancing reproductive freedom by engaging directly with communities across the United States to influence policy and legislation.
The group serves a vast network of supporters, leveraging a membership base exceeding 4 million individuals located in every state and congressional district. This broad footprint reflects the widespread public sentiment that approximately 80 percent of Americans support legal abortion. By mobilizing this diverse coalition, the organization aims to strengthen the political landscape to protect reproductive choices. Its work remains centered on driving electoral change and fostering a supportive environment for reproductive health access nationwide.
Browse more roles: All Reproductive Freedom for All jobs, admin jobs on Recrutus.