Architectural Operations Administrative Assistant

About the Role

We are seeking an Operations Administrative Assistant to serve as a vital partner to our Operations Manager within the Architecture Division. In this full-time, on-site role at our Rochester, NY headquarters, you will be the backbone of our operational efficiency, ensuring seamless financial reporting and administrative workflows.

You will work closely with the Operations Manager to manage overhead expenses and financial reporting, while also assisting Project Managers with project initiation setups and invoice reviews. Your day-to-day will involve handling AIA contract documents and letter proposals, requiring a high degree of accuracy and organizational skill. This position is designed for someone who thrives in a collaborative environment, capable of managing multiple priorities while maintaining strong interpersonal communication with both internal teams and external stakeholders.

Our Culture and Commitment

At LaBella, we are dedicated to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated. We implement thoughtful, practical, and innovative strategies to support our employees and serve the communities in which we reside. We believe in a holistic approach to well-being, ensuring our team has the foundation for physical, mental, and financial health.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, sexual orientation, marital status, veteran status, disability, genetic information, or citizenship status.

Application Process

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies. We only consider resumes that reference a specific, open position. All initial communication with recruiting professionals or agencies must go through human resources.

Work location

Work model: On-site

166, Cumberland Street, City of Rochester, Monroe County, New York, 14605, United States

City of Rochester, New York

Key Responsibilities

check_circleWork with Operations Manager on overhead expenses and financial reporting
check_circleProvide general administrative support as needed
check_circleAssist with AIA contract documents and letter proposals
check_circleCollaborate with Project Managers on project initiation setup and invoicing review

Requirements

verifiedMinimum of 5 years experience in similar position
verifiedBachelor's degree in Business Administration
verifiedExpertise in Microsoft Word, PowerPoint, and Excel
verifiedAbility to navigate complicated spreadsheets and pivot tables

Nice to Have

Bachelor's degree in Business Administration with a concentration in Accounting.

Benefits & Perks

check_circleHealth and Dental Insurancecheck_circle401k Plan with Employer Matchcheck_circlePaid Parental Leavecheck_circleShort and Long Term Disability InsuranceProfit Sharing

Skills, education and keywords

Skills: Microsoft Word, Microsoft Powerpoint, Pivot Tables.

Education: Bachelor's degree in Business Administration, preferably a concentration in Accounting.

Frequently asked questions about Architectural Operations Administrative Assistant at LaBella Associates

What does a Architectural Operations Administrative Assistant at LaBella Associates do?expand_more

Day-to-day, the Architectural Operations Administrative Assistant at LaBella Associates will work with operations manager on overhead expenses and financial reporting; provide general administrative support as needed; assist with aia contract documents and letter proposals; and collaborate with project managers on project initiation setup and invoicing review.

What are the requirements for this Architectural Operations Administrative Assistant role?expand_more

To qualify for the Architectural Operations Administrative Assistant at LaBella Associates position, applicants should have: Minimum of 5 years experience in similar position; Bachelor's degree in Business Administration; Expertise in Microsoft Word, PowerPoint, and Excel; and Ability to navigate complicated spreadsheets and pivot tables.

Where is the Architectural Operations Administrative Assistant role at LaBella Associates located?expand_more

Architectural Operations Administrative Assistant at LaBella Associates is based in 166, Cumberland Street, City of Rochester, Monroe County, New York, 14605, United States. This is a on-site role.

Is this Architectural Operations Administrative Assistant job remote, hybrid, or on-site?expand_more

LaBella Associates has listed this Architectural Operations Administrative Assistant role as on-site.

How much experience is required for this Architectural Operations Administrative Assistant role?expand_more

Architectural Operations Administrative Assistant at LaBella Associates typically requires 5+ years of relevant experience at the mid level level.

What skills do you need for the Architectural Operations Administrative Assistant role at LaBella Associates?expand_more

Key skills for Architectural Operations Administrative Assistant at LaBella Associates include Microsoft Word; Microsoft Powerpoint; and Pivot Tables.

What education is required for Architectural Operations Administrative Assistant at LaBella Associates?expand_more

Educational requirements for this role: Bachelor's degree in Business Administration, preferably a concentration in Accounting.

What category does the Architectural Operations Administrative Assistant role belong to?expand_more

Architectural Operations Administrative Assistant at LaBella Associates is part of the admin job category on Recrutus.