Admissions & Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on100, East 7th Street, Clovis, Curry County, New Mexico, 88101, United States
About Retirement Ranches
Join our 104-bed skilled nursing community in Clovis, NM, where long-term care meets short-term rehab with heart. We are proud of a team culture that feels more like family than work. Here, your voice matters, your ideas are valued, and your career truly grows. Our community culture is guided by our Core Values: Do the Right Thing, Foster Positive Relationships, Be Committed, Be Innovative, and Coach, Guide, and Lead.
About the Role
As an Admissions & Administrative Assistant, you will serve as the vital link between our facility, residents, families, and the broader healthcare community. You will provide essential administrative and clerical support to the Director of Admissions, ensuring the daily operations of our long-term care facility run smoothly. This role is about more than just paperwork; it is about being a welcoming point of contact who ensures professionalism, excellent customer service, and strict confidentiality for everyone who walks through our doors.
In this position, you will manage the admissions process from start to finish, handling communications with hospitals and referral sources while maintaining accurate records. You will greet residents and visitors with warmth, coordinate room readiness, and support multiple departments with the clerical tasks that keep our business office functioning. It is a fast-paced environment where your organizational skills and ability to multitask will directly impact the experience of our residents and their families.
Hiring Process
We aim to move quickly to find the right team member. Expect the following steps:
- Hiring manager contact within 1–2 business days.
- 1–2 interviews with leadership.
- Electronic onboarding and paid orientation.
- A community tour, receiving your badge and keys, and ongoing paid training.
Equal Opportunity
Retirement Ranches, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected status.
Work location
Work model: On-site
100, East 7th Street, Clovis, Curry County, New Mexico, 88101, United States
Clovis, New Mexico
Key Responsibilities
- check_circleAssist the Admissions Director with resident admissions, transfers, and discharge processes
- check_circlePrepare, organize, and maintain admission packets and required documentation
- check_circleCommunicate with hospitals, families, and healthcare providers regarding admissions
- check_circleVerify and collect required paperwork, insurance information, and supporting documentation
- check_circleMaintain accurate admission logs, census records, resident files, and electronic systems
- check_circleCoordinate administrative tasks related to resident room readiness and admissions preparation
- check_circleAnswer and direct incoming phone calls in a professional and courteous manner
- check_circleGreet residents, visitors, and family members and provide assistance as needed
- check_circleProvide clerical and administrative support to the business office and other departments
Requirements
- verifiedHigh school diploma or GED
- verifiedProficiency in Microsoft Office
- verifiedProficiency in electronic health record (EHR/EMR) systems
- verifiedKnowledge of HIPAA and healthcare confidentiality standards
Nice to Have
Previous experience in healthcare, long-term care, admissions, reception, or administrative support. Proficiency in Microsoft Office and electronic health record (EHR/EMR) systems. Knowledge of HIPAA and healthcare confidentiality standards.
Benefits & Perks
check_circleHealth insurance options designed for flexibilitycheck_circleDental and Vision insurancecheck_circleCompany-paid life insurancecheck_circle401(k) with employer matchEmployee Assistance Program (EAP)
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Skills, education and keywords
Skills: Microsoft Office, Ehr, Emr, Hipaa.
Education: High school diploma or GED required.
Frequently asked questions about Admissions & Administrative Assistant at Retirement Ranch
What does a Admissions & Administrative Assistant at Retirement Ranch do?expand_more
A Admissions & Administrative Assistant at Retirement Ranch is responsible for the following: Assist the Admissions Director with resident admissions, transfers, and discharge processes; Prepare, organize, and maintain admission packets and required documentation; Communicate with hospitals, families, and healthcare providers regarding admissions; and Verify and collect required paperwork, insurance information, and supporting documentation.
What are the requirements for this Admissions & Administrative Assistant role?expand_more
To qualify for the Admissions & Administrative Assistant at Retirement Ranch position, applicants should have: High school diploma or GED; Proficiency in Microsoft Office; Proficiency in electronic health record (EHR/EMR) systems; and Knowledge of HIPAA and healthcare confidentiality standards.
Where is the Admissions & Administrative Assistant role at Retirement Ranch located?expand_more
Admissions & Administrative Assistant at Retirement Ranch is based in 100, East 7th Street, Clovis, Curry County, New Mexico, 88101, United States. This is a on-site role.
Is this Admissions & Administrative Assistant job remote, hybrid, or on-site?expand_more
Retirement Ranch has listed this Admissions & Administrative Assistant role as on-site.
How much experience is required for this Admissions & Administrative Assistant role?expand_more
Candidates for Admissions & Administrative Assistant at Retirement Ranch should have mid level.
What skills do you need for the Admissions & Administrative Assistant role at Retirement Ranch?expand_more
Key skills for Admissions & Administrative Assistant at Retirement Ranch include Microsoft Office; Ehr; Emr; and Hipaa.
What education is required for Admissions & Administrative Assistant at Retirement Ranch?expand_more
Educational requirements for this role: High school diploma or GED required.
What category does the Admissions & Administrative Assistant role belong to?expand_more
Admissions & Administrative Assistant at Retirement Ranch is part of the admin job category on Recrutus.
About Retirement Ranch
Retirement Ranch offers 5-star senior care services: inpatient rehab therapy, skilled nursing, long-term care, memory care, and respite & hospice care. Our welcoming community features private and semi-private rooms, chapel, library, television room, hair salon, activities room, and a large therapy gym. We accept Medicare, most insurances and private pay. Call or message to schedule a tour. Se habla español.
Browse more roles: All Retirement Ranch jobs, admin jobs on Recrutus.