Administrative Coordinator - Student Services - Heinz College
Not Disclosed•Full-TimeHybrid
location_onLogan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
Carnegie Mellon University's Heinz College of Information Systems and Public Policy offers a unique academic experience, preparing students to conduct objective data analysis, leverage information technology, and lead change in managerial and policy contexts. The college is comprised of the School of Public Policy and Management and the School of Information Systems and Management.
Within the Heinz College, the Student Experience and Engagement (SEE) office cultivates a vibrant, universal community where students feel seen, supported, and empowered to thrive. Grounded in objectiveness and belonging, SEE develops an ecosystem of support that promotes well-being, leadership development, student success, and community connection. The office is committed to creating a dynamic student experience that equips individuals to reach their full potential and become responsible global citizens.
The Administrative Coordinator will manage administrative, operational, and logistical support for these two vital offices. Reporting to the Director of SEE, this role is designed to advance efforts that directly impact the student journey. The ideal candidate embodies adaptability, excellence, and passion, interacting with a varied population of internal and external partners at a high level of integrity. This position is a vital support function that upholds the university's mission through dedicated service.
To apply, please submit a cover letter and resume. Applications will be reviewed on a rolling basis, with priority given to those received by May 20th. Successful completion of a pre-employment background check is required.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. We value the whole package when extending offers of employment, evaluating the role, responsibilities, work experience, and unique perspectives you bring. Your journey with us is about more than just a job; it is about finding the perfect fit for your professional growth and personal aspirations.
For more information about becoming part of an institution inspiring innovations that change the world, please visit 'Why Carnegie Mellon'.
Work location
Work model: Hybrid
Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
Pittsburgh, Pennsylvania
Key Responsibilities
- check_circleOversee P-Card and purchase order administration and reconcile monthly accounting statements
- check_circleFacilitate employee reimbursements and process various payment forms accurately
- check_circleCoordinate on- and off-site events including venue procurement, catering, and signage
- check_circleManage complex calendars and arrange travel logistics for department staff
- check_circleServe as primary point of contact for internal and external partners handling inquiries
- check_circleEvaluate and optimize administrative workflows to improve departmental efficiency
- check_circlePerform other related administrative duties as assigned to support the department's mission
Requirements
- verifiedHigh School Diploma/GED required
- verifiedAssociate's degree in Business Administration, Communications, or Social Sciences preferred
- verified3–5 years of experience in an administrative or office management role
- verifiedMastery of Microsoft Office Suite and Google Workspace
- verifiedSuccessful completion of a pre-employment background check
- verifiedCurrently legally authorized to work for CMU in the United States
Nice to Have
Associate's degree in Business Administration, Communications, or Social Sciences. Experience in event planning and managing projects.
Benefits & Perks
check_circleComprehensive medical, prescription, dental, and vision insurancecheck_circleGenerous retirement savings program with employer contributionscheck_circleTuition benefitscheck_circleAmple paid time off and observed holidaysLife and accidental death and disability insurance
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office Suite, Google Workspace, P-Card, Purchase Order Administration, Event Planning, Project Management.
Education: High School Diploma or GED required; Associate's degree in Business Administration, Communications, or Social Sciences preferred.
Frequently asked questions about Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University
What does a Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University do?expand_more
Day-to-day, the Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University will oversee p-card and purchase order administration and reconcile monthly accounting statements; facilitate employee reimbursements and process various payment forms accurately; coordinate on- and off-site events including venue procurement, catering, and signage; and manage complex calendars and arrange travel logistics for department staff.
What are the requirements for this Administrative Coordinator - Student Services - Heinz College role?expand_more
Software Engineering Institute | Carnegie Mellon University is looking for candidates who meet the following requirements: High School Diploma/GED required; Associate's degree in Business Administration, Communications, or Social Sciences preferred; 3–5 years of experience in an administrative or office management role; Mastery of Microsoft Office Suite and Google Workspace; Successful completion of a pre-employment background check; and Currently legally authorized to work for CMU in the United States.
Where is the Administrative Coordinator - Student Services - Heinz College role at Software Engineering Institute | Carnegie Mellon University located?expand_more
Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University is based in Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States. This is a hybrid role.
Is this Administrative Coordinator - Student Services - Heinz College job remote, hybrid, or on-site?expand_more
Software Engineering Institute | Carnegie Mellon University has listed this Administrative Coordinator - Student Services - Heinz College role as hybrid.
How much experience is required for this Administrative Coordinator - Student Services - Heinz College role?expand_more
Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University typically requires 3–5 years of relevant experience at the mid level level.
What skills do you need for the Administrative Coordinator - Student Services - Heinz College role at Software Engineering Institute | Carnegie Mellon University?expand_more
Key skills for Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University include Microsoft Office Suite; Google Workspace; P-Card; Purchase Order Administration; Event Planning; and Project Management.
What education is required for Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University?expand_more
Educational requirements for this role: High School Diploma or GED required; and Associate's degree in Business Administration, Communications, or Social Sciences preferred.
What category does the Administrative Coordinator - Student Services - Heinz College role belong to?expand_more
Administrative Coordinator - Student Services - Heinz College at Software Engineering Institute | Carnegie Mellon University is part of the admin job category on Recrutus.