Administrative Assistant — Town of Colonie, NY at

About the Team

At Emerson, we help customers in the world's most critical industries solve complex challenges that shape modern life. The Power & Water Solutions business is an industry-leading automation and controls organization supporting renewable energy, conventional power generation, and water and wastewater infrastructure. Our teams modernize and upgrade control systems to improve reliability, sustainability, and long-term performance of essential infrastructure across North America.

About the Role

We are seeking a Regional Administrative Assistant, Office Operations to join our Power & Water Solutions business based in Latham, NY. In this highly visible role, you will play an important part in keeping the office running smoothly while supporting regional administrative activities. You will bring organization, coordination, and attention to detail to a wide range of office operations, facility coordination, and administrative responsibilities that directly impact daily operations, employee experience, and customer interactions.

You will serve as a key point of contact for office operations, ensuring the site runs efficiently and professionally. Your day will involve coordinating logistics for customer Factory Acceptance Testing (FAT) activities, managing office readiness by maintaining inventory and shared spaces, and acting as a liaison with building management for facility issues. Additionally, you will support internal events, trainings, and employee activities, while identifying opportunities to improve office processes and the overall experience for employees and customers.

Our Culture & Commitment to You

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact.

We recognize the importance of employee wellbeing and prioritize providing flexible, competitive benefits plans to meet you and your family's physical, mental, financial, and social needs. Our culture offers flexible time off plans, including paid parental leave, vacation, and holiday leave.

Equal Opportunity

Emerson is an equal opportunity employer committed to diversity and inclusion. We believe diverse teams, working together, are key to driving growth and delivering business results.

Work location

Work model: On-site

16, Avis Drive, Latham, Town of Colonie, Albany County, New York, 12110, United States

Town of Colonie, New York

Key Responsibilities

check_circleServe as key point of contact for office operations to ensure efficient and professional site management
check_circleCoordinate logistics for customer Factory Acceptance Testing activities including scheduling and room setup
check_circleManage office inventory and supplies while ensuring shared spaces and conference rooms are meeting ready
check_circleOrganize and maintain digital and physical records while handling sensitive information with discretion
check_circleOversee facility management contractors and cleaning services as liaison with building management
check_circleSupport time reporting and labor activities by collecting and compiling overtime data
check_circleAssist with internal events, trainings, and employee activities by managing logistics and communication
check_circleIdentify opportunities to improve office processes and enhance employee or customer experience

Requirements

verifiedHigh school diploma or general equivalency degree
verifiedA minimum of two years of experience in an administrative or office support role
verifiedProficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
verifiedLegal authorization to work in the United States without sponsorship now or in the future

Nice to Have

Experience supporting office operations or facility coordination in a professional environment. Comfort working with multiple teams and shifting priorities. A customer focused mindset with attention to detail and follow through.

Benefits & Perks

check_circleMedical, dental, and vision insurance planscheck_circleEmployee Assistance Programcheck_circle401(k) retirement plan with profit sharingcheck_circleTuition reimbursement programFlexible time off including paid parental leave, vacation, and holidays

Skills, education and keywords

Skills: Microsoft Office, Outlook, Word, Excel, Powerpoint, Teams.

Education: High school diploma or general equivalency degree required.

Frequently asked questions about Administrative Assistant, Office Operations at Emerson

What does a Administrative Assistant, Office Operations at Emerson do?expand_more

A Administrative Assistant, Office Operations at Emerson is responsible for the following: Serve as key point of contact for office operations to ensure efficient and professional site management; Coordinate logistics for customer Factory Acceptance Testing activities including scheduling and room setup; Manage office inventory and supplies while ensuring shared spaces and conference rooms are meeting ready; and Organize and maintain digital and physical records while handling sensitive information with discretion.

What are the requirements for this Administrative Assistant, Office Operations role?expand_more

Emerson is looking for candidates who meet the following requirements: High school diploma or general equivalency degree; A minimum of two years of experience in an administrative or office support role; Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; and Legal authorization to work in the United States without sponsorship now or in the future.

Where is the Administrative Assistant, Office Operations role at Emerson located?expand_more

Administrative Assistant, Office Operations at Emerson is based in 16, Avis Drive, Latham, Town of Colonie, Albany County, New York, 12110, United States. This is a on-site role.

Is this Administrative Assistant, Office Operations job remote, hybrid, or on-site?expand_more

Emerson has listed this Administrative Assistant, Office Operations role as on-site.

How much experience is required for this Administrative Assistant, Office Operations role?expand_more

Candidates for Administrative Assistant, Office Operations at Emerson should have mid level.

What skills do you need for the Administrative Assistant, Office Operations role at Emerson?expand_more

Key skills for Administrative Assistant, Office Operations at Emerson include Microsoft Office; Outlook; Word; Excel; Powerpoint; and Teams.

What education is required for Administrative Assistant, Office Operations at Emerson?expand_more

Educational requirements for this role: High school diploma or general equivalency degree required.

What category does the Administrative Assistant, Office Operations role belong to?expand_more

Administrative Assistant, Office Operations at Emerson is part of the admin job category on Recrutus.

Administrative Assistant, Office Operations