Executive Administrative Assistant/Office Manager
Not Disclosed•Full-TimeOn-site
location_on479, North Albert Street, Hamline - Midway, Saint Paul, Ramsey County, Minnesota, 55104, United States
About the Role
As the Executive Administrative Assistant and Office Manager, you will serve as a strategic partner to the CEO and the Executive Leadership team. This role is pivotal in ensuring the smooth operation of our administrative office and facilitating the high-level governance of our Board of Directors. You will act as a central hub for information, coordinating complex schedules, managing critical communications, and supporting the organization's mission through meticulous administrative oversight.
In this position, you will manage the day-to-day operations of the office, handling everything from mail distribution and supply inventory to workspace assignments. You will play a key role in supporting the Human Resources Manager with credentialing, onboarding, and employee rosters, while also assisting the finance department with essential reporting and data management. Your work will directly impact the efficiency of our Quality Improvement Committee and other organizational committees, ensuring that meetings, luncheons, and conferences are executed flawlessly.
Beyond daily operations, you will be instrumental in our growth and governance efforts. This includes prospecting for grants, assisting in their development and tracking, and maintaining comprehensive electronic and physical files for historical, personnel, and financial records. You will also be responsible for organizing board materials, updating rosters, and ensuring that board meetings run smoothly, reflecting our commitment to transparency and effective leadership.
Who We Are
We are an organization deeply committed to health care equity, social justice, and public health. Our culture values cultural competency and the ability to function with honesty and integrity. We seek a professional who is not only digitally fluent and detail-oriented but also passionate about making a difference in our community. In this role, you will interact with individuals at all professional levels, requiring excellent interpersonal skills and the ability to communicate clearly and calmly, even in stressful situations.
Application Instructions
Candidates must have at least four years of experience in an Executive Assistant or Upper Management role. If you possess strong writing and computer skills, including proficiency with cloud-based Microsoft applications, Adobe Acrobat, and digital tools like Teams and SharePoint, we encourage you to apply. Please submit your application with a resume and cover letter detailing your relevant experience and your interest in our mission of health care equity.
Work location
Work model: On-site
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Frequently asked questions about Executive Administrative Assistant/Office Manager at Open Cities Health Center
What does a Executive Administrative Assistant/Office Manager at Open Cities Health Center do?expand_more
Day-to-day, the Executive Administrative Assistant/Office Manager at Open Cities Health Center will provide administrative support to the ceo and executive leadership team including scheduling and meeting minutes; manage day-to-day operations of the administrative office and coordinate meetings and events; support the board of directors by arranging logistics, preparing packets, and maintaining board files; and assist the human resources manager with credentialing, onboarding, offboarding, and employee rosters.
What are the requirements for this Executive Administrative Assistant/Office Manager role?expand_more
To qualify for the Executive Administrative Assistant/Office Manager at Open Cities Health Center position, applicants should have: At least 4 years experience in Executive Assistant or Upper Management; Proficiency with cloud-based MS applications; Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); Adobe Acrobat proficiency; and Digital fluency with Microsoft Teams and SharePoint.
Where is the Executive Administrative Assistant/Office Manager role at Open Cities Health Center located?expand_more
Executive Administrative Assistant/Office Manager at Open Cities Health Center is based in 479, North Albert Street, Hamline - Midway, Saint Paul, Ramsey County, Minnesota, 55104, United States. This is a on-site role.