Executive Business Assistant
Not Disclosed•Full-TimeOn-site
location_on33, Shuart Lane, Ramsey, Bergen County, New Jersey, 07446, United States
About the Role
We are recruiting on behalf of a globally recognized manufacturer trusted by the military, aerospace, and motorsport industries worldwide. This opportunity is for a highly organized and proactive Executive Business Assistant to serve as the CEO's trusted representative across their US operations in Ramsey, NJ.
This is not a traditional EA role. You will act as the CEO's eyes and ears on the ground, ensuring business priorities are executed, issues are surfaced quickly, and the Senior Leadership Team stays aligned and accountable. While day-to-day calendar and inbox management are handled by a UK-based EA, your focus will be on operational coordination, stakeholder engagement, and driving follow-through across the business.
You will chair and lead the monthly Management Meeting, tracking actions and holding teams accountable. Your work will involve managing key projects on behalf of the CEO, liaising between the CEO and staff at all levels, and ensuring the CEO is fully prepared for meetings with clear agendas. Additionally, you will coordinate travel for the CEO and US-based employees, support the development of presentations, and coordinate departmental reporting in line with ISO requirements.
Application Instructions
Candidates should have 3–5 years of experience supporting a senior executive or leadership team. A background in a manufacturing environment and experience working within an ISO or AS-accredited Business or Quality Management System are strongly preferred. Proficiency in Microsoft Office and exceptional organizational skills are essential.
If you are a strong communicator who is adaptable, discreet, and comfortable working in a fast-moving environment, we encourage you to apply. Knowledge of FactoryMaster and/or SmarTeam/SharePoint is a plus, though training will be provided.
Work location
Work model: On-site
33, Shuart Lane, Ramsey, Bergen County, New Jersey, 07446, United States
Ramsey, New Jersey
Key Responsibilities
- check_circleAct as the CEO's on-the-ground representative to identify issues and ensure timely escalation and resolution
- check_circleChair and lead monthly Management Meetings while tracking actions and holding teams accountable
- check_circleManage and support key projects on behalf of the CEO by monitoring progress and deadlines
- check_circleLiaise between the CEO and staff, clients, and stakeholders at all organizational levels
- check_circleCoordinate travel for the CEO and US-based employees including expense tracking
- check_circleSupport the development of presentations for internal and external audiences
- check_circleCoordinate departmental reporting in line with ISO requirements
- check_circleCollaborate with the UK-based EA to provide seamless executive support including calendar and email cover
- check_circleHandle sensitive information with the utmost discretion and professionalism
- check_circleEnsure the CEO is fully prepared for meetings by creating clear agendas and follow-up actions
Requirements
- verified3–5 years of experience supporting a senior executive or leadership team
- verifiedBackground in a manufacturing environment strongly preferred
- verifiedExperience working within an ISO or AS-accredited Business or Quality Management System
- verifiedProficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- verifiedKnowledge of FactoryMaster and/or SmarTeam/SharePoint is a plus
Nice to Have
Background in a manufacturing environment. Knowledge of FactoryMaster and/or SmarTeam/SharePoint.
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Frequently asked questions about Executive Business Assistant at Port View Resources
What does a Executive Business Assistant at Port View Resources do?expand_more
In this Executive Business Assistant at Port View Resources role, you will act as the ceo's on-the-ground representative to identify issues and ensure timely escalation and resolution; chair and lead monthly management meetings while tracking actions and holding teams accountable; manage and support key projects on behalf of the ceo by monitoring progress and deadlines; and liaise between the ceo and staff, clients, and stakeholders at all organizational levels.
What are the requirements for this Executive Business Assistant role?expand_more
To qualify for the Executive Business Assistant at Port View Resources position, applicants should have: 3–5 years of experience supporting a senior executive or leadership team; Background in a manufacturing environment strongly preferred; Experience working within an ISO or AS-accredited Business or Quality Management System; Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); and Knowledge of FactoryMaster and/or SmarTeam/SharePoint is a plus.
Where is the Executive Business Assistant role at Port View Resources located?expand_more
Executive Business Assistant at Port View Resources is based in 33, Shuart Lane, Ramsey, Bergen County, New Jersey, 07446, United States. This is a on-site role.
Is this Executive Business Assistant job remote, hybrid, or on-site?expand_more
Port View Resources has listed this Executive Business Assistant role as on-site.
How much experience is required for this Executive Business Assistant role?expand_more
Executive Business Assistant at Port View Resources typically requires 3–5 years of relevant experience at the mid level level.
What skills do you need for the Executive Business Assistant role at Port View Resources?expand_more
Key skills for Executive Business Assistant at Port View Resources include Microsoft Office; Word; Excel; Powerpoint; Outlook; Iso; Factorymaster; and Smarteam.
What category does the Executive Business Assistant role belong to?expand_more
Executive Business Assistant at Port View Resources is part of the admin job category on Recrutus.
About Port View Resources
Port View Resources operates as a specialized staffing and recruiting firm headquartered in Richmond, Virginia. The organization delivers innovative staffing solutions to clients across the United States, specifically serving the manufacturing and engineering sectors. Their operational focus centers on filling critical roles within mechanical, electrical, and chemical engineering disciplines. By connecting skilled professionals with industry partners nationwide, the company supports workforce needs in technical fields. This approach allows the firm to address specific talent gaps for engineering organizations seeking experienced personnel. The company maintains a national footprint while managing its core operations from its Virginia base. Port View Resources continues to facilitate employment opportunities for technical experts and organizations requiring specialized engineering capabilities.
Browse more roles: All Port View Resources jobs, admin jobs on Recrutus.