Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on89, Moran Lane, Waterbury Village Historic District, Waterbury, Washington County, Vermont, 05676, United States
Location and Schedule
This position is office-based at the Waterbury, VT State Office Complex, Building 40. The role requires a 40-hour workweek, Monday through Friday, excluding weekends and state holidays. General office hours are 7:45 AM to 4:30 PM, which includes an unpaid lunch break of 30 to 45 minutes.
About the Role
We are seeking a responsive team player who is well-trained in the Microsoft Office suite (including Outlook, calendars, and Teams), Excel, and Adobe tools. In this role, you will serve as a key support resource, managing document workflows and data integrity. Your day-to-day responsibilities include updating Word and PDF documents to ensure accessibility and proper formatting, as well as handling the printing and mailing of documents containing Protected Health Information (PHI) in strict compliance with HIPAA regulations.
You will also assist with database cleanup, corrections, and data entry projects. While experience with electronic medical records or databases is a plus, you will be expected to be self-motivated and eager to learn new projects as they arise. Additionally, you may be called upon to answer phones from the public, field inquiries, and transfer calls as needed. Experience with website management is also considered a plus.
Equal Opportunity Employer
ATA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.
Work location
Work model: On-site
89, Moran Lane, Waterbury Village Historic District, Waterbury, Washington County, Vermont, 05676, United States
Waterbury, Vermont
Key Responsibilities
- check_circleAnswer and transfer phone calls from the public and field staff
- check_circlePrint and mail documents containing Protected Health Info in HIPAA compliant manner
- check_circlePerform database cleanup, corrections, and data entry projects
- check_circleManage Outlook email, calendars, and Microsoft Teams communications
- check_circleUpdate Word and PDF documents ensuring accessibility and proper formatting
Requirements
- verifiedMust be able to work in Waterbury, VT State Office Complex
- verifiedWell trained with Excel, Microsoft Office suite, and Adobe
- verifiedExperience with electronic medical records or database (plus)
- verifiedWebsite experience (plus)
- verifiedHIPAA compliant handling of Protected Health Info
Nice to Have
Experience working in electronic medical record or a database. Website experience.
Similar Job Opportunities
Executive Administrative Assistant/Office Manager
Open Cities Health Center • Saint Paul, Minnesota
Not Disclosedarrow_forward
Administrative Assistant
Drake University Zimpleman College of Business • Coralville, Iowa
Not Disclosedarrow_forward
Security Supervisor
Edlavitch DC Jewish Community Center • Washington, District of Columbia
$62k-0arrow_forward
Frequently asked questions about Administrative Assistant at ATA Services, Inc.
What does a Administrative Assistant at ATA Services, Inc. do?expand_more
A Administrative Assistant at ATA Services, Inc. is responsible for the following: Answer and transfer phone calls from the public and field staff; Print and mail documents containing Protected Health Info in HIPAA compliant manner; Perform database cleanup, corrections, and data entry projects; and Manage Outlook email, calendars, and Microsoft Teams communications.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at ATA Services, Inc. position, applicants should have: Must be able to work in Waterbury, VT State Office Complex; Well trained with Excel, Microsoft Office suite, and Adobe; Experience with electronic medical records or database (plus); Website experience (plus); and HIPAA compliant handling of Protected Health Info.
Where is the Administrative Assistant role at ATA Services, Inc. located?expand_more
Administrative Assistant at ATA Services, Inc. is based in 89, Moran Lane, Waterbury Village Historic District, Waterbury, Washington County, Vermont, 05676, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
ATA Services, Inc. has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Candidates for Administrative Assistant at ATA Services, Inc. should have mid level.
What skills do you need for the Administrative Assistant role at ATA Services, Inc.?expand_more
Key skills for Administrative Assistant at ATA Services, Inc. include Excel; Microsoft Office Suite; Outlook; Teams; Adobe; Word; PDF; and Hipaa.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at ATA Services, Inc. is part of the admin job category on Recrutus.