Senior Executive Assistant

About the Role

The Senior Executive Assistant serves as a strategic partner to the CEO, ensuring the effective use of their time and facilitating productive interactions with staff, the public, and external stakeholders. This role is designed to independently manage complex projects, information flows, and people, acting as a critical communication hub between the Board of Directors and Corporate Staff.

In this position, you will handle a wide range of administrative tasks, from managing the CEO's schedule and complex travel arrangements to preparing high-level correspondence, speeches, and presentations. You will play a key role in coordinating external boards and committees, cultivating relationships with agents, employees, regulators, and business partners. The role also involves supervising administrative support operations for all Farm Bureau Insurance Vice Presidents, including performance management and training.

A day in the life involves researching and prioritizing sensitive issues, preparing formal minutes for Board of Directors meetings, and assisting with company-wide events such as the annual state of the companies event. You will serve as a backup for the executive communication network and act as a liaison for the President, General Counsel, and other C-suite leaders.

About the Team

You will be operating within the Farm Bureau Center, supporting the leadership team that drives the organization's mission. This role requires discretion, judgment, and a deep knowledge of the organization to maintain confidentiality and facilitate executive activities effectively.

Hiring Process

Qualified candidates with a Bachelor's degree and seven to ten years of administrative experience are encouraged to apply. The role requires proficiency in the Microsoft Office Suite, strong keyboarding skills, and the ability to work with agricultural and insurance industry terminology.

Equal Opportunity

Farm Bureau is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Work location

Work model: On-site

Museum Drive, Museum District, Lansing, Ingham County, Michigan, 48909, United States

Lansing, Michigan

Key Responsibilities

check_circlePrepare, edit, and proofread correspondence, speeches, and presentations for the CEO
check_circleSupervise administrative support operations for Vice Presidents including performance management
check_circleServe as a communication hub for the Board of Directors and Corporate Staff
check_circlePrepare and distribute meeting agendas, minutes, and formal actions for board meetings
check_circleManage the CEO's schedule, calendar, and complex travel arrangements
check_circleCoordinate external board meetings, committees, and company-wide events
check_circleConduct research, prepare reports, and summarize information for executive review
check_circleMonitor executive divisional budgets and process expense reports and reimbursements
check_circleAssist the President, General Counsel, and CEO with board meeting logistics and materials

Requirements

verifiedBachelor's degree or equivalent administrative experience
verified7-10 years administrative experience
verifiedProficient in Microsoft Office Suite
verified65 wpm keyboarding skills
verified80-100 wpm shorthand skills
verifiedBasic math aptitude

Nice to Have

Familiarity with terminology and operations of the agricultural and insurance industries.

Benefits & Perks

check_circleFull benefit package including medical, dental, vision, and 401K

Skills, education and keywords

Skills: Microsoft Office Suite, Word, Excel, Powerpoint, Database Management, Artificial Intelligence, Shorthand.

Education: Bachelor's degree required, or equivalent administrative experience may be considered.

Frequently asked questions about Senior Executive Assistant at Michigan Farm Bureau Family of Companies

What does a Senior Executive Assistant at Michigan Farm Bureau Family of Companies do?expand_more

A Senior Executive Assistant at Michigan Farm Bureau Family of Companies is responsible for the following: Prepare, edit, and proofread correspondence, speeches, and presentations for the CEO; Supervise administrative support operations for Vice Presidents including performance management; Serve as a communication hub for the Board of Directors and Corporate Staff; and Prepare and distribute meeting agendas, minutes, and formal actions for board meetings.

What are the requirements for this Senior Executive Assistant role?expand_more

To qualify for the Senior Executive Assistant at Michigan Farm Bureau Family of Companies position, applicants should have: Bachelor's degree or equivalent administrative experience; 7-10 years administrative experience; Proficient in Microsoft Office Suite; 65 wpm keyboarding skills; 80-100 wpm shorthand skills; and Basic math aptitude.

Where is the Senior Executive Assistant role at Michigan Farm Bureau Family of Companies located?expand_more

Senior Executive Assistant at Michigan Farm Bureau Family of Companies is based in Museum Drive, Museum District, Lansing, Ingham County, Michigan, 48909, United States. This is a on-site role.

Is this Senior Executive Assistant job remote, hybrid, or on-site?expand_more

Michigan Farm Bureau Family of Companies has listed this Senior Executive Assistant role as on-site.

How much experience is required for this Senior Executive Assistant role?expand_more

Senior Executive Assistant at Michigan Farm Bureau Family of Companies typically requires 7–10 years of relevant experience at the senior level.

What skills do you need for the Senior Executive Assistant role at Michigan Farm Bureau Family of Companies?expand_more

Key skills for Senior Executive Assistant at Michigan Farm Bureau Family of Companies include Microsoft Office Suite; Word; Excel; Powerpoint; Database Management; Artificial Intelligence; and Shorthand.

What education is required for Senior Executive Assistant at Michigan Farm Bureau Family of Companies?expand_more

Educational requirements for this role: Bachelor's degree required, or equivalent administrative experience may be considered.

What category does the Senior Executive Assistant role belong to?expand_more

Senior Executive Assistant at Michigan Farm Bureau Family of Companies is part of the admin job category on Recrutus.