Senior Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_onGeorgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
About the Role
As a Senior Administrative Assistant, you will serve as the primary administrative partner to the Director of Admissions. This role is designed to anticipate needs, coordinate priorities, and ensure alignment across all departmental initiatives. You will be the operational backbone of the team, managing complex logistics for recruitment projects, campus tours, and SpelBound events while fostering cross-functional partnerships.
Your day will involve a dynamic mix of high-level coordination and detailed execution. You will manage the Director's calendar, arrange travel for faculty, staff, and students, and oversee the financial workflow for admissions activities, including budget tracking in the Banner system and processing expense reports. Beyond administrative support, you will identify operational gaps and implement process improvement strategies to enhance the efficiency of admissions functions. You will also act as a project manager for software selection and implementation, ensuring the department has the tools it needs to succeed.
This position requires flexibility and a proactive approach. You will be an essential point of contact for internal and external stakeholders, including students, parents, and the general public, requiring a professional demeanor and the ability to handle confidential matters with diplomacy. During busy periods in the admissions cycle, availability for evening and weekend work is necessary to support the team's critical goals.
Work location
Work model: On-site
Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
Atlanta, Georgia
Key Responsibilities
- check_circleServe as primary administrative partner to the Director by anticipating needs and coordinating priorities
- check_circleCreate and maintain databases and reports to support recruitment efforts
- check_circleOrganize administrative logistics for programs including campus tours and recruitment events
- check_circleMaintain inventory of office and instructional supplies and order equipment as needed
- check_circleArrange travel reservations and process expense reports for faculty, staff, and students
- check_circleCoordinate departmental communications, internal workflows, and cross-functional partnerships
- check_circleServe as project manager for the selection and implementation of software tools
- check_circlePerform clerical duties including drafting correspondence, copying, and managing mailings
- check_circleManage the Director's calendar, schedule appointments, and arrange meetings and luncheons
- check_circlePrepare purchase requisitions, check requests, and maintain departmental budget worksheets
- check_circleProcess invoices, track financial documents, and follow up on outstanding orders
- check_circleCoordinate facility reservations, visitor arrangements, and meal planning for meetings
Requirements
- verifiedHigh School Diploma
- verifiedFive years of related work experience
- verifiedIntermediate-advanced Microsoft Office Suite skills
- verifiedProficiency in creating ad hoc reports
- verifiedUnderstanding of relational databases
- verifiedProficiency in Outlook
- verifiedProficiency in Banner Financial Module
Nice to Have
Some college education.
Similar Job Opportunities
Student Services Center Specialist
New Mexico Forest and Watershed Restoration Institute • Rio Rancho, New Mexico
Not Disclosedarrow_forward
Executive Assistant to SVP of Global Research Operations
CoStar Group • Richmond, Virginia
Not Disclosedarrow_forward
Overdose Prevention Specialist
Hawai'i Health & Harm Reduction Center • Honolulu, Hawaii
Not Disclosedarrow_forward
Skills, education and keywords
Skills: Microsoft Office Suite, Word, Excel, Powerpoint, Outlook, Banner Financial Module, Relational Databases, Internet Navigation.
Education: High School Diploma with 5 years experience or equivalent.
Frequently asked questions about Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management
What does a Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management do?expand_more
Day-to-day, the Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management will serve as primary administrative partner to the director by anticipating needs and coordinating priorities; create and maintain databases and reports to support recruitment efforts; organize administrative logistics for programs including campus tours and recruitment events; and maintain inventory of office and instructional supplies and order equipment as needed.
What are the requirements for this Senior Administrative Assistant role?expand_more
Spelman College - Office of Admissions and Enrollment Management is looking for candidates who meet the following requirements: High School Diploma; Five years of related work experience; Intermediate-advanced Microsoft Office Suite skills; Proficiency in creating ad hoc reports; Understanding of relational databases; and Proficiency in Outlook.
Where is the Senior Administrative Assistant role at Spelman College - Office of Admissions and Enrollment Management located?expand_more
Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management is based in Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States. This is a on-site role.
Is this Senior Administrative Assistant job remote, hybrid, or on-site?expand_more
Spelman College - Office of Admissions and Enrollment Management has listed this Senior Administrative Assistant role as on-site.
How much experience is required for this Senior Administrative Assistant role?expand_more
Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management typically requires 5+ years of relevant experience at the senior level.
What skills do you need for the Senior Administrative Assistant role at Spelman College - Office of Admissions and Enrollment Management?expand_more
Key skills for Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management include Microsoft Office Suite; Word; Excel; Powerpoint; Outlook; Banner Financial Module; Relational Databases; and Internet Navigation.
What education is required for Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management?expand_more
Educational requirements for this role: High School Diploma with 5 years experience or equivalent.
What category does the Senior Administrative Assistant role belong to?expand_more
Senior Administrative Assistant at Spelman College - Office of Admissions and Enrollment Management is part of the admin job category on Recrutus.