Secretary IV - Secretary to Academic Dean, Communication and Fine Arts
Not Disclosed•Full-TimeOn-site
location_onGrand Army of the Republic Highway, Council Bluffs, Lewis Township, Pottawattamie County, Iowa, 51501, United States
About the Team
The Communication and Fine Arts team is a dynamic group of people committed to providing great educational opportunities. As the heartbeat of the division, we foster a caring, positive, and respectful environment for our students, full-time faculty, and adjunct instructors.
About the Role
As the Division Secretary, you will serve as a vital support pillar for the Dean of Communication and Fine Arts, assisting with key division tasks while managing daily office operations. This role is designed for an independent problem-solver who is friendly, outgoing, and deeply student-focused. You will be the central point of contact for the division, ensuring that files, scheduling data, and budget expenses are maintained with precision and confidentiality.
Your day will involve coordinating the hiring process and orientation for new faculty, producing classroom schedules, and planning events for academic programs. Working with minimal supervision, you will navigate a fast-paced environment where strong organizational skills and the ability to handle confidential information are essential to keeping the team running smoothly.
Hiring Process
We are eager to find the right candidate to fill this valuable position. If you are ready to join our mission, please submit your application to be considered for an interview.
Equal Opportunity
We are an equal opportunity employer committed to diversity and inclusion.
Work location
Work model: On-site
Grand Army of the Republic Highway, Council Bluffs, Lewis Township, Pottawattamie County, Iowa, 51501, United States
Council Bluffs, Iowa
Key Responsibilities
- check_circleMaintain files and supportive data in an organized system
- check_circleMonitor budget expenses and track invoices
- check_circlePlan events for academic programs
- check_circlePerform routine office activities with minimal supervision
- check_circleInput scheduling data and produce classroom schedules
- check_circleCoordinate the hiring process and orientation of new faculty
Requirements
- verifiedDemonstrated proficiency in Microsoft Excel and Word
- verifiedAbility to maintain a high level of confidentiality
- verifiedAbility to pass a background check
- verified1-3 years of administrative experience working in an office environment
Nice to Have
1-3 years of administrative experience working in an office environment. Reading, writing, calculating, social interaction skills, reasoning/analysis, ability to work with minimal supervision, high degree of problem-solving, organizational skills with the teaching and learning process, and high level of interpersonal skills.
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Frequently asked questions about Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District
What does a Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District do?expand_more
A Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District is responsible for the following: Maintain files and supportive data in an organized system; Monitor budget expenses and track invoices; Plan events for academic programs; and Perform routine office activities with minimal supervision.
What are the requirements for this Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role?expand_more
Iowa Valley Community College District is looking for candidates who meet the following requirements: Demonstrated proficiency in Microsoft Excel and Word; Ability to maintain a high level of confidentiality; Ability to pass a background check; and 1-3 years of administrative experience working in an office environment.
Where is the Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role at Iowa Valley Community College District located?expand_more
Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District is based in Grand Army of the Republic Highway, Council Bluffs, Lewis Township, Pottawattamie County, Iowa, 51501, United States. This is a on-site role.
Is this Secretary IV - Secretary to Academic Dean, Communication and Fine Arts job remote, hybrid, or on-site?expand_more
Iowa Valley Community College District has listed this Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role as on-site.
How much experience is required for this Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role?expand_more
Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District typically requires 1–3 years of relevant experience at the mid level level.
What skills do you need for the Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role at Iowa Valley Community College District?expand_more
Key skills for Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District include Microsoft Excel.
What category does the Secretary IV - Secretary to Academic Dean, Communication and Fine Arts role belong to?expand_more
Secretary IV - Secretary to Academic Dean, Communication and Fine Arts at Iowa Valley Community College District is part of the admin job category on Recrutus.
About Iowa Valley Community College District
Iowa Valley Community College District, headquartered in Marshalltown, Iowa, is a public higher education institution established in 1966. As one of fifteen community college districts within the state, the organization manages a network of campuses and educational centers designed to serve the Central Iowa region. The district operates Ellsworth Community College in Iowa Falls, founded in 1890, and Marshalltown Community College, which began operations in 1927. Additionally, the district maintains Iowa Valley Continuing Education and a satellite facility known as Iowa Valley Grinnell, which was established in 1993.
Academic offerings at the primary campuses include one-year and two-year career-technical programs alongside Associate in Arts and Associate in Science transfer degrees. These pathways support students seeking immediate workforce entry or further university education. The continuing education division provides specialized training for business and industry sectors while delivering thousands of adult education programs and services across the broader service area. The Grinnell location extends these capabilities to Poweshiek County, offering both college credit courses and adult education resources. This structure allows the district to address diverse educational needs ranging from vocational skill development to general academic advancement.
Browse more roles: All Iowa Valley Community College District jobs, admin jobs on Recrutus.