Secretary (203 Contract Day) - Secondary
Not Disclosed•ContractorOn-site
location_onPlanifyr
About the Role
This position serves as a vital support pillar for the school counseling department at Gallup Middle School. The primary mission is to ensure the accurate maintenance and supervision of student records for both current and former students. By upholding strict confidentiality and adhering to district policies, local laws, and federal privacy regulations, the role facilitates smooth communication between the school, students, families, and external agencies.
The day-to-day rhythm involves managing the lifecycle of student transcripts, from creation and verification to distribution. You will act as a key liaison, handling inquiries from colleges, the Armed Forces, and prospective employers while ensuring that grade sheets and report cards are processed efficiently each grading period. The role also requires close collaboration with the counseling secretary to provide comprehensive clerical support, ensuring that the counseling office operates seamlessly.
Hiring Process
Applicants must attach a copy of their High School Diploma or equivalency certificate. Additionally, copies of all college transcripts are required to verify hours. Applications should be submitted by the closing date of May 28, 2026, for the SY2026-2027 school year.
Equal Opportunity
We are committed to respecting the cultural diversities of the local area, including Native American traditional beliefs and practices. This role requires an understanding and respect for the diverse backgrounds of students and their families, fostering an inclusive environment within the school community.
Work location
Work model: On-site
Planifyr
Key Responsibilities
- check_circleEvaluate new student courses and credits to establish cumulative folders and transcript cards
- check_circleProvide clerical support to the school counseling department and assist seniors with college transcript requests
- check_circlePrepare, log, and mail official student transcripts to colleges, employers, and other institutions
- check_circleCreate, request, and maintain confidential student transcripts in compliance with federal and state laws
- check_circleRespond to phone inquiries from colleges, the Armed Forces, and law enforcement regarding student records
- check_circleCollect teacher grade sheets, verify accuracy, and prepare data for student report card generation
- check_circleDistribute completed report cards to teachers for student delivery according to school procedures
- check_circleProcess student withdrawal forms, post fines to transcripts, and file records in the dead file system
- check_circleManage incoming and outgoing transcript requests from other schools and maintain detailed request logs
Requirements
- verifiedHigh School Diploma or equivalency
- verifiedBasic mathematics skills
- verifiedBasic Microsoft Office Excel skills
- verifiedBasic Microsoft Office Software Suite knowledge
- verifiedBasic clerical procedure knowledge
- verifiedBasic record keeping knowledge
- verifiedBasic filing principles
- verifiedOffice experience preferred
Nice to Have
Office experience
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Skills, education and keywords
Skills: Microsoft Office Excel, Microsoft Office Software Suite, Filing, Record Keeping, Clerical Procedure.
Education: High School Diploma or equivalency required.
Frequently asked questions about Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools
What does a Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools do?expand_more
In this Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools role, you will evaluate new student courses and credits to establish cumulative folders and transcript cards; provide clerical support to the school counseling department and assist seniors with college transcript requests; prepare, log, and mail official student transcripts to colleges, employers, and other institutions; and create, request, and maintain confidential student transcripts in compliance with federal and state laws.
What are the requirements for this Secretary (203 Contract Day) - Secondary role?expand_more
Gallup-McKinley County Schools is looking for candidates who meet the following requirements: High School Diploma or equivalency; Basic mathematics skills; Basic Microsoft Office Excel skills; Basic Microsoft Office Software Suite knowledge; Basic clerical procedure knowledge; and Basic record keeping knowledge.
Where is the Secretary (203 Contract Day) - Secondary role at Gallup-McKinley County Schools located?expand_more
Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools is based in Planifyr. This is a on-site role.
Is this Secretary (203 Contract Day) - Secondary job remote, hybrid, or on-site?expand_more
Gallup-McKinley County Schools has listed this Secretary (203 Contract Day) - Secondary role as on-site.
How much experience is required for this Secretary (203 Contract Day) - Secondary role?expand_more
Candidates for Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools should have mid level.
What skills do you need for the Secretary (203 Contract Day) - Secondary role at Gallup-McKinley County Schools?expand_more
Key skills for Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools include Microsoft Office Excel; Microsoft Office Software Suite; Filing; Record Keeping; and Clerical Procedure.
What education is required for Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools?expand_more
Educational requirements for this role: High School Diploma or equivalency required.
What category does the Secretary (203 Contract Day) - Secondary role belong to?expand_more
Secretary (203 Contract Day) - Secondary at Gallup-McKinley County Schools is part of the admin job category on Recrutus.
About Gallup-McKinley County Schools
Gallup-McKinley County Schools is a public school district headquartered in Gallup, New Mexico, serving a diverse student population across a large geographic area that includes significant portions of the Navajo Nation. The district’s student body reflects a high proportion of economically disadvantaged individuals and English Language Learners, with a focus on addressing educational equity and access in primary and secondary education. Committed to fostering academic achievement in a culturally responsive environment, the district operates within the central New Mexico region. As a community-driven institution, Gallup-McKinley County Schools prioritizes hiring qualified educators to support its mission of empowering students through personalized learning opportunities. Visit GMCS.k12.nm.us for more information.
Browse more roles: All Gallup-McKinley County Schools jobs, admin jobs on Recrutus.