Secretary
Not Disclosed•Full-TimeOn-site
location_onMain Street Parking Garage, 119, West Main Street, Central Business District, Oklahoma City, Oklahoma County, Oklahoma, 73102, United States
About the Team
This position is located within the Financial Crimes Unit of the Special Investigations Unit in the Investigative Services Division, based in Oklahoma City. The team operates under the 308 State Bureau of Investigation, focusing on high-stakes financial crime investigations and supporting the agency's mission through critical administrative and operational support.
About the Role
As a Secretary for this unit, you will serve as a vital liaison for agency officials and administrators, performing confidential secretarial duties that ensure the smooth operation of the region or unit. Your work is essential to maintaining the integrity of investigative processes, from reviewing reports for grammatical accuracy and procedural compliance to preparing prosecutorial documents for statutory requestors.
You will be the first point of contact for the public and statutory requestors, handling telephone inquiries with professionalism and directing them to the appropriate authorities. The role requires a high degree of discretion and judgment, particularly when managing confidential records, transcribing legal or technical material, and ensuring that all documentation meets the strict standards of the OSBI Report Writing Manual and state statutes.
Hiring Process
Successful applicants must be prepared to undergo a rigorous vetting process, which includes a drug screen, polygraph examination, psychological evaluation (for commissioned positions), and a thorough background investigation. Certain events, such as felony convictions or illegal use of controlled substances, will automatically disqualify an applicant.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. For additional assistance or questions regarding your application, please contact the agency directly via the provided link.
Equal Opportunity
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Work location
Work model: On-site
Main Street Parking Garage, 119, West Main Street, Central Business District, Oklahoma City, Oklahoma County, Oklahoma, 73102, United States
Oklahoma City, Oklahoma
Key Responsibilities
- check_circleReview investigative reports for grammatical errors and compliance with ACISS procedures
- check_circlePrepare prosecutorial reports, receipts, and other documents for dissemination to statutory requestors
- check_circleManage organization, security, and maintenance of regional or unit records
- check_circleRun monthly queries through ACISS to ensure statistics and information are reported correctly
- check_circleSupervise administrative or clerical assistants as needed
- check_circleCreate accurate transcripts for court proceedings when needed
- check_circleResearch, assemble, and summarize material for administrative board consideration
- check_circleAnswer telephone calls, greet the public, and forward requests to appropriate authorities
- check_circleArrange special conferences, maintain supervisor's calendar, and prepare travel itineraries
Requirements
- verified5 years clerical office work
- verified2 years as office manager, executive assistant, or confidential secretary
- verified50 words per minute typing speed
- verifiedWillingness to submit to drug screen, polygraph, psychological evaluation, and background investigation
Similar Job Opportunities
Frequently asked questions about Secretary at State of Oklahoma
What does a Secretary at State of Oklahoma do?expand_more
A Secretary at State of Oklahoma is responsible for the following: Review investigative reports for grammatical errors and compliance with ACISS procedures; Prepare prosecutorial reports, receipts, and other documents for dissemination to statutory requestors; Manage organization, security, and maintenance of regional or unit records; and Run monthly queries through ACISS to ensure statistics and information are reported correctly.
What are the requirements for this Secretary role?expand_more
To qualify for the Secretary at State of Oklahoma position, applicants should have: 5 years clerical office work; 2 years as office manager, executive assistant, or confidential secretary; 50 words per minute typing speed; and Willingness to submit to drug screen, polygraph, psychological evaluation, and background investigation.
Where is the Secretary role at State of Oklahoma located?expand_more
Secretary at State of Oklahoma is based in Main Street Parking Garage, 119, West Main Street, Central Business District, Oklahoma City, Oklahoma County, Oklahoma, 73102, United States. This is a on-site role.
Is this Secretary job remote, hybrid, or on-site?expand_more
State of Oklahoma has listed this Secretary role as on-site.
How much experience is required for this Secretary role?expand_more
Secretary at State of Oklahoma typically requires 5+ years of relevant experience at the mid level level.
What skills do you need for the Secretary role at State of Oklahoma?expand_more
Key skills for Secretary at State of Oklahoma include Business Communications; Business English; Office Methods; Computer Operations; Business Arithmetic; Public Relations; and Aciss.
What category does the Secretary role belong to?expand_more
Secretary at State of Oklahoma is part of the admin job category on Recrutus.