Administrative Assistant I
Not Disclosed•Full-TimeOn-site
location_on1014, North 16th Street, Lemp's Addition, North End, Boise, Ada County, Idaho, 83702, United States
About Ada County and the Trial Court Administration
Ada County is a great place to work, home to more than 2,000 employees dedicated to enhancing the community's quality of life. The Trial Court Administration team is currently growing, offering an excellent opportunity to join a group committed to taking the court system to the next level.
Our mission is to support court systems that put people first and ensure access to the court. The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District, including facilities management, serving as a liaison between agencies, the media, and the public, and developing policies that enhance court system performance.
About the Role
This position serves as a vital link between the court, the public, and internal staff. You will work closely with the public and court staff to perform a variety of administrative tasks, acting as the first point of contact for visitors and callers. The role requires the exercise of good judgment in applying prescribed procedures to routine matters while remaining innovative and alert to new ways to accomplish office work.
In this capacity, you will greet program participants and visitors in a pleasant and courteous manner, screen incoming telephone calls, and manage the flow of mail and sensitive legal documents. You will be responsible for maintaining accurate records, composing correspondence, and entering data into computer systems. Success in this role depends on your ability to communicate effectively with a culturally diverse population and handle confidential information with the utmost responsibility.
Benefits and Total Rewards
We offer a competitive Total Rewards package that increases your base salary by approximately 40%. This comprehensive package includes:
- Excellent medical, dental, and vision insurance
- Generous vacation and sick leave starting on day one
- 11 paid holidays annually
- Participation in one of the nation's best state retirement systems, with an 11.96% employer contribution
- A 457(b) deferred compensation plan with up to a 3% county match, plus a 401(k)
- Paid parental leave, life insurance, and robust wellness programs
- Ongoing training opportunities and career pathing
Application Process
Please note that this is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.
The incumbent is subject to a criminal records check. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Equal Opportunity
Ada County is an equal opportunity employer committed to building a diverse workforce. We consider qualified applicants regardless of background.
Work location
Work model: On-site
1014, North 16th Street, Lemp's Addition, North End, Boise, Ada County, Idaho, 83702, United States
Boise, Idaho
Key Responsibilities
- check_circleScreen incoming telephone calls, answer questions, take messages, and redirect calls
- check_circlePrepare and type requests for the purchase of supplies
- check_circleEnter data into the computer system
- check_circleCompose correspondence in accordance with established procedures
- check_circleHandle correspondence of a sensitive and confidential nature
- check_circleType correspondence, forms, labels, and miscellaneous documents
- check_circleMaintain logs and other records
- check_circleServe as receptionist by greeting program participants and visitors in a pleasant and courteous manner
- check_circleFile, index, and process office records, legal documents, and related materials
- check_circleOpen, sort, and distribute mail
Requirements
- verifiedHigh school diploma or equivalent
- verifiedPrevious clerical experience preferred
- verifiedKnowledge of Microsoft Windows, Word, Excel, Access, e-mail, data-entry software
- verifiedKnowledge of business English grammar, spelling, punctuation, and math
- verifiedAbility to type accurately at a good rate of speed
- verifiedSubject to a criminal records check
Nice to Have
Previous clerical experience
Benefits & Perks
check_circleExcellent medical, dental, and vision insurancecheck_circleGenerous vacation and sick leave starting on day onecheck_circle11 paid holidays annuallycheck_circleParticipation in state retirement system with 11.96% employer contribution457(b) deferred compensation plan with up to 3% county match
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Skills, education and keywords
Skills: Microsoft Windows, Word, Excel, Access, Data-Entry Software, Office Machines, Fax Machine, Calculators, Copiers, Computer Printers.
Education: High school diploma or equivalent required.
Frequently asked questions about Administrative Assistant I at Ada County, Idaho
What does a Administrative Assistant I at Ada County, Idaho do?expand_more
In this Administrative Assistant I at Ada County, Idaho role, you will screen incoming telephone calls, answer questions, take messages, and redirect calls; prepare and type requests for the purchase of supplies; enter data into the computer system; and compose correspondence in accordance with established procedures.
What are the requirements for this Administrative Assistant I role?expand_more
Ada County, Idaho is looking for candidates who meet the following requirements: High school diploma or equivalent; Previous clerical experience preferred; Knowledge of Microsoft Windows, Word, Excel, Access, e-mail, data-entry software; Knowledge of business English grammar, spelling, punctuation, and math; Ability to type accurately at a good rate of speed; and Subject to a criminal records check.
Where is the Administrative Assistant I role at Ada County, Idaho located?expand_more
Administrative Assistant I at Ada County, Idaho is based in 1014, North 16th Street, Lemp's Addition, North End, Boise, Ada County, Idaho, 83702, United States. This is a on-site role.
Is this Administrative Assistant I job remote, hybrid, or on-site?expand_more
Ada County, Idaho has listed this Administrative Assistant I role as on-site.
How much experience is required for this Administrative Assistant I role?expand_more
Candidates for Administrative Assistant I at Ada County, Idaho should have entry level.
What skills do you need for the Administrative Assistant I role at Ada County, Idaho?expand_more
Key skills for Administrative Assistant I at Ada County, Idaho include Microsoft Windows; Word; Excel; Access; Data-Entry Software; Office Machines; Fax Machine; and Calculators.
What education is required for Administrative Assistant I at Ada County, Idaho?expand_more
Educational requirements for this role: High school diploma or equivalent required.
What category does the Administrative Assistant I role belong to?expand_more
Administrative Assistant I at Ada County, Idaho is part of the admin job category on Recrutus.
About Ada County, Idaho
Ada County, Idaho, operates as a central Government Administration entity headquartered in Boise. The organization functions with a mission to deliver effective and efficient services and programs designed to enhance the quality of life for its residents. It strives to be recognized as a premier governmental body that demonstrates fiscal responsibility and professional excellence while offering innovative, proactive solutions through open and accessible government operations.
The agency's approach is built upon a core foundation of values including humanity, excellence, integrity, trust, and stewardship. These principles guide its role as a leader within the community, ensuring that public needs are met with dedication and accountability. By maintaining these standards, Ada County aims to foster a supportive environment for all individuals under its jurisdiction.
The organization regularly posts current job openings for those interested in serving the public sector. Interested candidates can view available positions on the official Ada County Human Resources website. The entity also maintains a presence on social media platforms such as Facebook and Twitter to keep the community informed about its activities and updates.
Browse more roles: All Ada County, Idaho jobs, admin jobs on Recrutus.