Practice Management Administrator

About Us

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

About the Role

The Practice Management Administrator supports the Real Estate department's Director of Practice Management and Department Chair with the daily business operations of the department and its practice groups across all the firm's offices. This role serves as a pivotal partner in developing industry-leading solutions that make a significant difference in legal practice and client service.

You will become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. The position offers a hybrid work schedule of 3 days a week in the office for candidates located near Philadelphia, Baltimore, Washington, D.C., Salt Lake City, or Minneapolis.

Why Join Us?

Innovative Work Environment: Join a firm where your contributions are valued and supported by executive leadership.
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
Inclusion: Join a Business Resource Group to share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

Our Culture

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future.

Equal Opportunity

Ballard Spahr is an equal opportunity employer. We welcome and encourage applicants from all backgrounds to apply. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

Work location

Work model: Hybrid

Race Street Meetinghouse, 1501, Cherry Street, Logan Square, Center City, Philadelphia, Philadelphia County, Pennsylvania, 19103, United States

Philadelphia, Pennsylvania

Key Responsibilities

check_circleOversee assembly and dissemination of monthly productivity metrics for lawyers and practice groups
check_circleManage changes to automated reporting processes in collaboration with Accounting and HR
check_circleProvide ad hoc financial analyses to the Director of Practice Management and Department Chair
check_circleTrain administrative staff on department procedures related to expense management and financial reporting
check_circleManage new matter intake ensuring compliance with firm policies and conferring with leadership
check_circleServe as a contributing member of quarterly collection campaigns

Requirements

verifiedBachelor's degree
verified5+ years work experience in law firm operations or related business roles
verifiedProficiency in Microsoft Office (Excel, PowerPoint)
verifiedDocument Management experience (preferred)

Nice to Have

Experience with Document Management

Skills, education and keywords

Skills: Microsoft Office, Excel, Powerpoint, Document Management.

Education: Bachelor's degree required.

Frequently asked questions about Practice Management Administrator at Ballard Spahr LLP

What does a Practice Management Administrator at Ballard Spahr LLP do?expand_more

In this Practice Management Administrator at Ballard Spahr LLP role, you will oversee assembly and dissemination of monthly productivity metrics for lawyers and practice groups; manage changes to automated reporting processes in collaboration with accounting and hr; provide ad hoc financial analyses to the director of practice management and department chair; and train administrative staff on department procedures related to expense management and financial reporting.

What are the requirements for this Practice Management Administrator role?expand_more

Ballard Spahr LLP is looking for candidates who meet the following requirements: Bachelor's degree; 5+ years work experience in law firm operations or related business roles; Proficiency in Microsoft Office (Excel, PowerPoint); and Document Management experience (preferred).

Where is the Practice Management Administrator role at Ballard Spahr LLP located?expand_more

Practice Management Administrator at Ballard Spahr LLP is based in Race Street Meetinghouse, 1501, Cherry Street, Logan Square, Center City, Philadelphia, Philadelphia County, Pennsylvania, 19103, United States. This is a hybrid role.

Is this Practice Management Administrator job remote, hybrid, or on-site?expand_more

Ballard Spahr LLP has listed this Practice Management Administrator role as hybrid.

How much experience is required for this Practice Management Administrator role?expand_more

Practice Management Administrator at Ballard Spahr LLP typically requires 5+ years of relevant experience at the senior level.

What skills do you need for the Practice Management Administrator role at Ballard Spahr LLP?expand_more

Key skills for Practice Management Administrator at Ballard Spahr LLP include Microsoft Office; Excel; Powerpoint; and Document Management.

What education is required for Practice Management Administrator at Ballard Spahr LLP?expand_more

Educational requirements for this role: Bachelor's degree required.

What category does the Practice Management Administrator role belong to?expand_more

Practice Management Administrator at Ballard Spahr LLP is part of the legal job category on Recrutus.