Payroll Manager
Not Disclosed•Full-TimeOn-site
location_onJacobs Road, Island County, Washington, United States
About the Role
The Payroll Manager serves as the business owner for the payroll module within the UKG platform, responsible for the overall management, administration, and compliance of the payroll function for the Hospital District. This position ensures the accurate, timely, and compliant preparation, processing, and distribution of payroll for all employees.
Working closely with Human Resources, Finance, and Information Technology, the Payroll Manager ensures that payroll processes integrate effectively with HR systems and that employee data remains accurate across all platforms. The role is critical in maintaining internal controls, safeguarding the confidentiality of payroll and employee information in accordance with the HIPAA Privacy Rule, and interpreting collective bargaining agreements to ensure payroll systems reflect contract provisions.
Hiring Process
Candidates are encouraged to review the benefit information for eligible employees (0.6 FTE or higher) via the provided link before applying. The application process involves submitting qualifications for review against the required education and experience standards, including a Bachelor's degree and a minimum of five years of payroll experience.
Equal Opportunity
We are an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Work location
Work model: On-site
Jacobs Road, Island County, Washington, United States
Washington
Key Responsibilities
- check_circleManage and oversee all payroll operations ensuring accurate and timely processing for all employees
- check_circleProcess and validate payroll transactions including wages, overtime, shift differentials, and stipends
- check_circleCalculate payroll liabilities and prepare tax filings and regulatory reports in compliance with laws
- check_circleReconcile payroll transactions to the general ledger and maintain accurate payroll records
- check_circleServe as business owner for the UKG payroll system ensuring system integrity and functionality
- check_circleSupervise payroll staff including hiring, training, work assignments, and performance management
- check_circleEnsure confidentiality of payroll and employee information in accordance with HIPAA Privacy Rule
- check_circleCollaborate with HR and IT to ensure accurate employee data and resolve benefit integration discrepancies
- check_circleMaintain compliance with state reporting requirements including ESD and Paid Family & Medical Leave
- check_circlePrepare payroll reports and provide documentation and analysis to support internal and external audits
- check_circleCoordinate annual payroll activities including year-end processing, W-2 preparation, and system rollovers
- check_circleInterpret and apply collective bargaining agreements to ensure payroll systems reflect contract provisions
Requirements
- verifiedBachelor's degree in Accounting, Finance, Business Administration, or related field
- verifiedMinimum 5 years of payroll experience
- verified2+ years experience in a unionized environment
- verifiedPayroll accounting, tax regulations, and compliance knowledge
- verifiedProficiency with payroll systems, reporting tools, and Microsoft Office
Nice to Have
2-3 years of supervisory or management experience. Experience in healthcare. Experience working with UKG or other automated payroll systems.
Benefits & Perks
check_circleEligible for benefits for employees working 0.6 FTE or higher
Similar Job Opportunities
Skills, education and keywords
Skills: Ukg, Hipaa Privacy Rule, Esd Reporting, PFML, Microsoft Office, Payroll Processing, Payroll Accounting, Tax Regulations, Financial Reconciliation, Internal Controls.
Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field (equivalent experience may be considered).
Frequently asked questions about Payroll Manager at WhidbeyHealth
What does a Payroll Manager at WhidbeyHealth do?expand_more
A Payroll Manager at WhidbeyHealth is responsible for the following: Manage and oversee all payroll operations ensuring accurate and timely processing for all employees; Process and validate payroll transactions including wages, overtime, shift differentials, and stipends; Calculate payroll liabilities and prepare tax filings and regulatory reports in compliance with laws; and Reconcile payroll transactions to the general ledger and maintain accurate payroll records.
What are the requirements for this Payroll Manager role?expand_more
To qualify for the Payroll Manager at WhidbeyHealth position, applicants should have: Bachelor's degree in Accounting, Finance, Business Administration, or related field; Minimum 5 years of payroll experience; 2+ years experience in a unionized environment; Payroll accounting, tax regulations, and compliance knowledge; and Proficiency with payroll systems, reporting tools, and Microsoft Office.
Where is the Payroll Manager role at WhidbeyHealth located?expand_more
Payroll Manager at WhidbeyHealth is based in Jacobs Road, Island County, Washington, United States. This is a on-site role.
Is this Payroll Manager job remote, hybrid, or on-site?expand_more
WhidbeyHealth has listed this Payroll Manager role as on-site.
How much experience is required for this Payroll Manager role?expand_more
Payroll Manager at WhidbeyHealth typically requires 5+ years of relevant experience at the senior level.
What skills do you need for the Payroll Manager role at WhidbeyHealth?expand_more
Key skills for Payroll Manager at WhidbeyHealth include Ukg; Hipaa Privacy Rule; Esd Reporting; PFML; Microsoft Office; Payroll Processing; Payroll Accounting; and Tax Regulations.
What education is required for Payroll Manager at WhidbeyHealth?expand_more
Educational requirements for this role: Bachelor's degree in Accounting, Finance, Business Administration, or related field (equivalent experience may be considered).
What category does the Payroll Manager role belong to?expand_more
Payroll Manager at WhidbeyHealth is part of the accounting & finance job category on Recrutus.
About WhidbeyHealth
WhidbeyHealth Medical Center, operated by the Whidbey Island Public District Hospital, delivers healthcare services across Coupeville, Washington, and surrounding communities. As a not-for-profit, Medicare-certified public district hospital incorporated under Washington state law, the organization prioritizes compassionate care for residents of Whidbey Island. The main campus, originally established as Whidbey General Hospital in March 1970, has expanded through four major renovations, including a 39-bed inpatient wing funded by voter approval in 2013. Outpatient services have also grown, with facilities at the main site and multiple locations islandwide. In 2016, the hospital transitioned to the WhidbeyHealth brand to consolidate all operations under a unified identity. The facility serves a diverse patient population, emphasizing accessibility and community-focused care. Based in Coupeville, the organization remains committed to advancing healthcare quality through its public district framework and dedication to local needs.
Browse more roles: All WhidbeyHealth jobs, accounting & finance jobs on Recrutus.