Office Manager — Vestavia Hills, AL at Vaco by

About the Opportunity

Our client is a dynamic and growing organization seeking a detail-oriented Office Manager to join their team in Hoover, AL. This on-site role offers an excellent opportunity to support the accounting department while developing your accounting career within a professional environment.

The Role

As the Office Manager, you will serve as a vital support pillar for the accounting team. Your day-to-day will involve performing various financial tasks, maintaining accurate financial records, and ensuring the smooth operation of office administration. You will act as a bridge between internal and external stakeholders, coordinating with auditors and managing sensitive financial data with discretion. This position is ideal for someone with strong numerical skills who thrives in a structured, team-oriented setting.

Application Process

By submitting your application, you agree to be included in our talent pool for future hiring opportunities with similarly qualified positions. Please note that submissions are subject to preliminary AI screening to ensure minimum job requirements are met. Further assessment will be conducted by recruiters and hiring managers. By applying, you grant Vaco/Highspring the exclusive right to present you as a candidate for this opportunity.

Equal Opportunity & Culture

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We are committed to the full inclusion of all qualified individuals and will provide reasonable accommodations upon request.

Work location

Work model: On-site

556, Eastwood Place, Vestavia Lake, Biltmore Estates, Vestavia Hills, Jefferson County, Alabama, 35216, United States

Vestavia Hills, Alabama

Key Responsibilities

check_circleProcess accounts payable and receivable transactions
check_circleAssist with the preparation of financial statements and reports
check_circleReconcile bank statements and credit card accounts
check_circleMaintain and update financial records and ledgers
check_circleAssist with payroll processing and employee expense reimbursements
check_circleCoordinate with internal and external auditors to provide documentation
check_circlePrepare and submit tax forms and compliance-related documents
check_circleHandle administrative tasks such as filing, data entry, and office organization

Requirements

verifiedAssociate's degree in Accounting, Finance, or related field preferred
verifiedProven experience as an Office Manager or Accounting Assistant
verifiedProficiency in QuickBooks
verifiedProficiency in Microsoft Office Suite (Excel, Word)
verifiedStrong understanding of accounting principles and financial regulations

Nice to Have

Associate's degree in Accounting, Finance, or a related field

Benefits & Perks

check_circleEligibility for medical, dental, and vision benefitscheck_circleParticipation in the company's 401(k) retirement plancheck_circleEligibility for discretionary bonuses

Skills, education and keywords

Skills: Quickbooks, Microsoft Office Suite, Excel, Word, Accounts Payable, Accounts Receivable, Financial Statements, Bank Reconciliation, Payroll Processing, Tax Forms.

Education: Associate's degree in Accounting, Finance, or related field preferred.

Frequently asked questions about Office Manager - QuickBooks at Vaco by Highspring

What does a Office Manager - QuickBooks at Vaco by Highspring do?expand_more

In this Office Manager - QuickBooks at Vaco by Highspring role, you will process accounts payable and receivable transactions; assist with the preparation of financial statements and reports; reconcile bank statements and credit card accounts; and maintain and update financial records and ledgers.

What are the requirements for this Office Manager - QuickBooks role?expand_more

To qualify for the Office Manager - QuickBooks at Vaco by Highspring position, applicants should have: Associate's degree in Accounting, Finance, or related field preferred; Proven experience as an Office Manager or Accounting Assistant; Proficiency in QuickBooks; Proficiency in Microsoft Office Suite (Excel, Word); and Strong understanding of accounting principles and financial regulations.

Where is the Office Manager - QuickBooks role at Vaco by Highspring located?expand_more

Office Manager - QuickBooks at Vaco by Highspring is based in 556, Eastwood Place, Vestavia Lake, Biltmore Estates, Vestavia Hills, Jefferson County, Alabama, 35216, United States. This is a on-site role.

Is this Office Manager - QuickBooks job remote, hybrid, or on-site?expand_more

Vaco by Highspring has listed this Office Manager - QuickBooks role as on-site.

How much experience is required for this Office Manager - QuickBooks role?expand_more

Candidates for Office Manager - QuickBooks at Vaco by Highspring should have mid level.

What skills do you need for the Office Manager - QuickBooks role at Vaco by Highspring?expand_more

Key skills for Office Manager - QuickBooks at Vaco by Highspring include Quickbooks; Microsoft Office Suite; Excel; Word; Accounts Payable; Accounts Receivable; Financial Statements; and Bank Reconciliation.

What education is required for Office Manager - QuickBooks at Vaco by Highspring?expand_more

Educational requirements for this role: Associate's degree in Accounting, Finance, or related field preferred.

What category does the Office Manager - QuickBooks role belong to?expand_more

Office Manager - QuickBooks at Vaco by Highspring is part of the accounting & finance job category on Recrutus.

Office Manager - QuickBooks