Office Administrators
Not Disclosed•Full-TimeOn-site
location_on418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States
About the Team
This role sits within the Division of Student Affairs, specifically under the Associate Vice President (AVP) of Student Engagement. The team is dedicated to supporting the operations of the Engagement reporting departments and enhancing the campus experience for the University of Utah community. The office serves as a central hub for executive coordination, ensuring that the AVP and their leadership team can focus on strategic initiatives while maintaining a smooth, efficient, and welcoming environment.
About the Role
As the Office Administrator, you will be the operational backbone of the AVP's office, overseeing general office functions and acting as the primary face of the department. Your day will involve coordinating the daily office environment, from managing office supplies and equipment maintenance to initiating repair requests with campus and external vendors. You will serve as a key liaison, developing and maintaining relationships with the campus community, vendors, and various internal departments.
A significant portion of your time will be spent supporting executives through high-level coordination. This includes planning and logistics for local culture and engagement initiatives, as well as managing complex schedules for internal and external meetings, conferences, and video calls. You will also handle critical back-office functions, including managing the office budget, negotiating contracts and prices with vendors, and providing accounting support for payroll, facilities, and supply management. In the absence of other administrative staff, you will step in to support the broader administrative functions of the Student Affairs division, ensuring high-quality service that reflects the University's highest standards.
Hiring Process
The University of Utah values a collaborative and inclusive environment. Candidates selected for this position will work with moderate supervision, exercising independent judgment on assignments of increasing complexity. Success in this role requires the ability to communicate effectively with multiple levels of personalities and work within teams that foster a sense of belonging.
Equal Opportunity
The University of Utah is an Equal Opportunity/Affirmative Action employer. We are committed to creating a diverse and inclusive workplace and consider qualified applicants regardless of background, race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We encourage individuals from all backgrounds to apply and contribute to our mission of serving the campus community.
Work location
Work model: On-site
418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States
Murray, Utah
Key Responsibilities
- check_circleManage day-to-day administrative functions and office operations for the AVP office
- check_circleMaintain budget accounts, purchasing, billing, payroll, and vendor contracts
- check_circlePrepare financial reports including monthly budget statements and purchase card reports
- check_circleReview and approve payroll and personnel action forms
- check_circleCoordinate department travel including registration, accommodations, and reimbursements
- check_circleManage office equipment maintenance and coordinate repair requests with vendors
- check_circleSchedule internal and external meetings and conference calls for leadership
Requirements
- verifiedBachelor's degree + 4 years directly related work experience OR Master's degree + 2 years directly related work experience
- verifiedExperience managing reports including budget, purchase cards, and payroll
- verifiedFamiliarity with Microsoft Office suite, particularly Excel
- verifiedEffective communication skills
- verifiedExceptional guest service skills
Benefits & Perks
check_circleAccess to University of Utah benefits information at benefits.utah.edu
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Excel.
Education: Bachelor's degree or equivalency required for Office Administrator II (4 years exp) or III (6 years exp); Master's degree or equivalency required for Office Administrator II (2 years exp) or III (4 years exp).
Frequently asked questions about Office Administrators at University of Utah - Employment
What does a Office Administrators at University of Utah - Employment do?expand_more
In this Office Administrators at University of Utah - Employment role, you will manage day-to-day administrative functions and office operations for the avp office; maintain budget accounts, purchasing, billing, payroll, and vendor contracts; prepare financial reports including monthly budget statements and purchase card reports; and review and approve payroll and personnel action forms.
What are the requirements for this Office Administrators role?expand_more
University of Utah - Employment is looking for candidates who meet the following requirements: Bachelor's degree + 4 years directly related work experience OR Master's degree + 2 years directly related work experience; Experience managing reports including budget, purchase cards, and payroll; Familiarity with Microsoft Office suite, particularly Excel; Effective communication skills; and Exceptional guest service skills.
Where is the Office Administrators role at University of Utah - Employment located?expand_more
Office Administrators at University of Utah - Employment is based in 418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States. This is a on-site role.
Is this Office Administrators job remote, hybrid, or on-site?expand_more
University of Utah - Employment has listed this Office Administrators role as on-site.
How much experience is required for this Office Administrators role?expand_more
Office Administrators at University of Utah - Employment typically requires 2–6 years of relevant experience at the mid level level.
What skills do you need for the Office Administrators role at University of Utah - Employment?expand_more
Key skills for Office Administrators at University of Utah - Employment include Microsoft Office; and Excel.
What education is required for Office Administrators at University of Utah - Employment?expand_more
Educational requirements for this role: Bachelor's degree or equivalency required for Office Administrator II (4 years exp) or III (6 years exp); and Master's degree or equivalency required for Office Administrator II (2 years exp) or III (4 years exp).
What category does the Office Administrators role belong to?expand_more
Office Administrators at University of Utah - Employment is part of the admin job category on Recrutus.
About University of Utah - Employment
The University of Utah, located in Salt Lake City, Utah, is a major research institution and the state’s oldest and largest university. It provides more than 100 undergraduate and 90 graduate degree programs to over 28,000 students, supporting academic and professional growth across diverse fields. As a key player in Higher Education, the university serves Utah’s educational and economic landscape, employing thousands across its campus and research initiatives. Nationally recognized for its research contributions, the University of Utah has hosted significant events, including the 2002 Winter Olympic Games, where it managed the Olympic Village and supported opening and closing ceremonies. Committed to innovation and community impact, the institution balances academic excellence with regional engagement, reflecting its role as a cornerstone of public education in the Rocky Mountain West.
Browse more roles: All University of Utah - Employment jobs, admin jobs on Recrutus.