Office Administrator
Not Disclosed•Full-TimeOn-site
location_onFairfield Inn & Suites Louisville Downtown, 100, East Jefferson Street, Louisville, Jefferson County, Kentucky, 40202, United States
About Volunteers of America Mid-States
Founded in 1896, Volunteers of America Mid-States (VOA) is a non-profit organization serving four states. Our mission is to create positive change in people's lives and strengthen communities. We provide housing for families, veterans, and low-income seniors, while also offering care for people with developmental disabilities, promoting restorative justice, and providing free HIV testing and education.
At VOA, the spirit of "volunteer"—originally meaning anyone who served others as their life's work—continues today through our paid, mission-driven staff. We are dedicated to helping people thrive through a culture built on flexibility, teamwork, and a sense of fun.
About the Role
The Office Administrator serves as the welcoming face and operational backbone of our Louisville office. Reporting to the Executive Coordinator, you will manage the front desk, ensuring a smooth flow of visitors and communications while maintaining the highest standards of organization and compliance.
In this role, you will collaborate closely with Directors and Program Managers to ensure program standards are met and documentation is accurate. Your day will involve a dynamic mix of administrative support, from managing files and data entry to coordinating meeting spaces and handling logistics for external partners. You will represent VOA's values in every interaction with community partners, coworkers, and clients, ensuring that our office remains a clean, efficient, and welcoming environment.
Our Culture and Values
Character is at the heart of who we are. We hire, fire, and promote based on our five core values: commitment, compassion, diversity, justice, and integrity. These values permeate our entire culture, and we look for team members who truly believe in them. Our work culture is further supported by active committees focused on Justice, Integrity, Compassion, and Retention, ensuring that our mission drives our daily actions.
Equal Opportunity
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Work location
Work model: On-site
Fairfield Inn & Suites Louisville Downtown, 100, East Jefferson Street, Louisville, Jefferson County, Kentucky, 40202, United States
Louisville, Kentucky
Key Responsibilities
- check_circleMaintain accurate administrative files and records in compliance with COA standards
- check_circleOperate office equipment such as copy machines, fax machines, and computers
- check_circleKeep meeting rooms and employee spaces clean and tidy
- check_circleAssist with restorative justice and veteran services grant duties as assigned
- check_circleUpload invoices into Doclink under the direction of the Executive Coordinator
- check_circleManage signature services for UPS packages and check the main mailbox
- check_circleOrder flower arrangements as needed and maintain up-to-date program packet materials
- check_circleControl office entrances and notify management of any security issues
- check_circleManage front desk operations including answering phones and greeting visitors
Requirements
- verifiedHigh school education
- verifiedComputer literacy
- verifiedValid driver's license or KY ID
- verifiedSatisfactory Criminal Records Check
- verifiedReliable transportation
Nice to Have
Completion of courses or curricula in office technology or administrative services.
Benefits & Perks
check_circleHealth, dental, and vision coveragecheck_circleFlexible Spending Account and Health Spending Accountcheck_circleShort Term Disability and MetLife Legal Planscheck_circleCompany-paid Life Insurance403b retirement plan with company fund matching
Similar Job Opportunities
Skills, education and keywords
Skills: Office Technology, Administrative Services, Computer Literacy, Doclink.
Education: High school education required.
Frequently asked questions about Office Administrator at Volunteers of America Mid-States
What does a Office Administrator at Volunteers of America Mid-States do?expand_more
A Office Administrator at Volunteers of America Mid-States is responsible for the following: Maintain accurate administrative files and records in compliance with COA standards; Operate office equipment such as copy machines, fax machines, and computers; Keep meeting rooms and employee spaces clean and tidy; and Assist with restorative justice and veteran services grant duties as assigned.
What are the requirements for this Office Administrator role?expand_more
Volunteers of America Mid-States is looking for candidates who meet the following requirements: High school education; Computer literacy; Valid driver's license or KY ID; Satisfactory Criminal Records Check; and Reliable transportation.
Where is the Office Administrator role at Volunteers of America Mid-States located?expand_more
Office Administrator at Volunteers of America Mid-States is based in Fairfield Inn & Suites Louisville Downtown, 100, East Jefferson Street, Louisville, Jefferson County, Kentucky, 40202, United States. This is a on-site role.
Is this Office Administrator job remote, hybrid, or on-site?expand_more
Volunteers of America Mid-States has listed this Office Administrator role as on-site.
How much experience is required for this Office Administrator role?expand_more
Candidates for Office Administrator at Volunteers of America Mid-States should have mid level.
What skills do you need for the Office Administrator role at Volunteers of America Mid-States?expand_more
Key skills for Office Administrator at Volunteers of America Mid-States include Office Technology; Administrative Services; Computer Literacy; and Doclink.
What education is required for Office Administrator at Volunteers of America Mid-States?expand_more
Educational requirements for this role: High school education required.
What category does the Office Administrator role belong to?expand_more
Office Administrator at Volunteers of America Mid-States is part of the admin job category on Recrutus.