Office Administrator
Not Disclosed•Full-TimeOn-site
location_on477, Iowa Avenue, Holton, Jackson County, Kansas, 66436, United States
About the Role
The Office Administrator serves as the first impression for the organization, ensuring efficient administrative operations while delivering friendly customer service and focusing on the organization's mission and goals. This role is pivotal in maintaining a professional, fast-paced office environment where constant interaction with staff and customers drives daily success.
You will act as the central hub for communication, managing reception duties, coordinating complex meeting logistics, and supporting the Board of Directors with governance documentation. The position requires a blend of administrative precision, strategic planning, and cultural sensitivity, particularly in supporting Tribal Nation events and activities.
Board & Governance Support
A significant portion of this role involves supporting the Board of Directors. You will coordinate regular and special Board meetings, including reserving facilities and managing secure virtual or hybrid conferencing. Your responsibilities include compiling and distributing Board packets, agendas, and presentation materials, as well as recording and transcribing accurate meeting minutes.
You will maintain organized physical and electronic records related to contracts, compliance documentation, and corporate bylaws. This includes ensuring that all Board actions and governance records remain consistent with applicable federal contracting requirements, internal policies, and the Prairie Band Potawatomi Nation Title 22 Law and Order Code.
Culture & Community
We value a collaborative team environment where employees respect diversity and individual needs. As part of the Prairie Band Potawatomi Nation, this position is designated as a TIER 2 position under Title 22: Employment Code. In accordance with Section 22-2-4(B), Indian Preference is exercised, giving priority to eligible individuals within the Nation.
Application Instructions
Candidates interested in this position should submit their application through the official portal. Please note that additional duties may be added to this job description at any time as organizational needs evolve.
Work location
Work model: On-site
477, Iowa Avenue, Holton, Jackson County, Kansas, 66436, United States
Holton, Kansas
Key Responsibilities
- check_circleOrganize and develop the quarterly newsletter for the organization
- check_circleMaintain organized physical and electronic records for contracts and compliance
- check_circleAssist with project management by proofreading proposals and tracking deliverables
- check_circleCompile, transcribe, and distribute Board meeting minutes and governance documents
- check_circleServe as receptionist by responding to and forwarding incoming calls professionally
- check_circleMonitor phone systems, voice mail, and incoming faxes while reporting issues
- check_circleMaintain office supplies, postage, and report related expenses to accounting
- check_circleSupport special projects, mailings, and equipment shipping for remote employees
- check_circlePlan and organize meeting preparation, setup, and Board meeting logistics
- check_circle
Requirements
- verifiedTwo–four years of post-secondary education in Business Administration or related field
- verified4+ years of office management experience
- verifiedValid driver's license
- verifiedIntermediate proficiency in Microsoft Suite (Word, Excel, Outlook)
- verifiedKnowledge of general office equipment
Nice to Have
Two to four years of post-secondary education in Business Administration or a related field.
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Frequently asked questions about Office Administrator at Prairie Band, LLC
What does a Office Administrator at Prairie Band, LLC do?expand_more
In this Office Administrator at Prairie Band, LLC role, you will organize and develop the quarterly newsletter for the organization; maintain organized physical and electronic records for contracts and compliance; assist with project management by proofreading proposals and tracking deliverables; and compile, transcribe, and distribute board meeting minutes and governance documents.
What are the requirements for this Office Administrator role?expand_more
To qualify for the Office Administrator at Prairie Band, LLC position, applicants should have: Two–four years of post-secondary education in Business Administration or related field; 4+ years of office management experience; Valid driver's license; Intermediate proficiency in Microsoft Suite (Word, Excel, Outlook); and Knowledge of general office equipment.
Where is the Office Administrator role at Prairie Band, LLC located?expand_more
Office Administrator at Prairie Band, LLC is based in 477, Iowa Avenue, Holton, Jackson County, Kansas, 66436, United States. This is a on-site role.
Is this Office Administrator job remote, hybrid, or on-site?expand_more
Prairie Band, LLC has listed this Office Administrator role as on-site.
How much experience is required for this Office Administrator role?expand_more
Office Administrator at Prairie Band, LLC typically requires 4+ years of relevant experience at the mid level level.
What skills do you need for the Office Administrator role at Prairie Band, LLC?expand_more
Key skills for Office Administrator at Prairie Band, LLC include Microsoft Suite; Word; Excel; Outlook; Project Management; Federal Contracting Requirements; Corporate Bylaws; and Government Reporting Obligations.
What category does the Office Administrator role belong to?expand_more
Office Administrator at Prairie Band, LLC is part of the admin job category on Recrutus.