Legal Support Coordinator

About the Role

Vaco is seeking a Legal Support Coordinator to join our team in Cincinnati, OH. This direct-hire, onsite position (with 2 remote days per month) serves as a pivotal link between administrative leadership and the firm's transactional practice groups, including Corporate, M&A, Tax, and Real Estate.

In this role, you will supervise and coordinate the daily workflow of legal administrative assistants, ensuring the team adheres to established procedures and operates at the highest level of efficiency. Beyond supervisory duties, you will provide direct administrative support to assigned attorneys, managing complex calendars, drafting correspondence, and handling sensitive client matters. Success in this position requires a high level of professionalism and an unwavering commitment to confidentiality.

Hiring Process

Submissions to this position are subject to preliminary candidate screenings using AI to ensure minimum job requirements are met. Further assessment will be conducted by recruiters and hiring managers. By submitting your application, you agree to be included in our talent pool for future opportunities and grant Vaco by Highspring the exclusive right to present you as a candidate for this role.

Our Culture & Commitment

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristic.

We are committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations. If you require an accommodation to participate in the application or interview process, please contact HR@vaco.com.

Work location

Work model: Hybrid

1514, East 25th Street, Downtown Cleveland, Goodrich-Kirtland Park, Cleveland, Cuyahoga County, Ohio, 44114, United States

Cleveland, Ohio

Key Responsibilities

check_circleCoordinate daily workflow for transactional legal administrative assistants
check_circleReview administrative processes and identify areas for improvement
check_circleConduct performance evaluations and mentor team members
check_circleAssist with recruiting, onboarding, and training new team members
check_circleCoordinate and organize closing materials including closing binders
check_circleManage attorney calendars, schedule meetings, and arrange travel
check_circleEnter time entries for attorneys accurately into the timekeeping system
check_circleMaintain paper and electronic client files in accordance with firm procedures
check_circlePrepare legal documents and perform extensive editing and redlining
check_circleMaintain employee timecards, time off requests, and remote work approvals

Requirements

verifiedHigh School diploma
verifiedMinimum 5 years of corporate/transactional legal administrative assistant experience
verifiedProficient in Microsoft Office Suite
verifiedExperience working with a document management system

Nice to Have

Previous supervisory experience

Benefits & Perks

check_circleEligibility for medical, dental, and vision benefitscheck_circleParticipation in the company's 401(k) retirement plancheck_circleEligibility for discretionary bonuses

Skills, education and keywords

Skills: Microsoft Office Suite, Document Management System, Legal Documents, Track Changes, Conflict Checks, Client Bills, Expense And Reimbursement Requests.

Education: High School diploma required.

Frequently asked questions about Legal Support Coordinator at Vaco by Highspring

What does a Legal Support Coordinator at Vaco by Highspring do?expand_more

Day-to-day, the Legal Support Coordinator at Vaco by Highspring will coordinate daily workflow for transactional legal administrative assistants; review administrative processes and identify areas for improvement; conduct performance evaluations and mentor team members; and assist with recruiting, onboarding, and training new team members.

What are the requirements for this Legal Support Coordinator role?expand_more

To qualify for the Legal Support Coordinator at Vaco by Highspring position, applicants should have: High School diploma; Minimum 5 years of corporate/transactional legal administrative assistant experience; Proficient in Microsoft Office Suite; and Experience working with a document management system.

Where is the Legal Support Coordinator role at Vaco by Highspring located?expand_more

Legal Support Coordinator at Vaco by Highspring is based in 1514, East 25th Street, Downtown Cleveland, Goodrich-Kirtland Park, Cleveland, Cuyahoga County, Ohio, 44114, United States. This is a hybrid role.

Is this Legal Support Coordinator job remote, hybrid, or on-site?expand_more

Vaco by Highspring has listed this Legal Support Coordinator role as hybrid.

How much experience is required for this Legal Support Coordinator role?expand_more

Legal Support Coordinator at Vaco by Highspring typically requires 5+ years of relevant experience at the mid level level.

What skills do you need for the Legal Support Coordinator role at Vaco by Highspring?expand_more

Key skills for Legal Support Coordinator at Vaco by Highspring include Microsoft Office Suite; Document Management System; Legal Documents; Track Changes; Conflict Checks; Client Bills; and Expense And Reimbursement Requests.

What education is required for Legal Support Coordinator at Vaco by Highspring?expand_more

Educational requirements for this role: High School diploma required.

What category does the Legal Support Coordinator role belong to?expand_more

Legal Support Coordinator at Vaco by Highspring is part of the legal job category on Recrutus.