IP Docketing Specialist
Not Disclosed•Full-TimeHybrid
location_onLogan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
About the Role
The IP Specialist serves as a critical support pillar for the intellectual property practice group, ensuring the integrity and accessibility of patent and trademark data. This role is designed to bridge the gap between complex legal matters and efficient data management, handling the full lifecycle of incoming and outgoing communications. From reviewing and coding documents to managing client transfers and maintaining digital records, the specialist ensures that the firm's data infrastructure remains accurate and compliant with established policies.
Working within a fast-paced environment, you will collaborate closely with attorneys, staff, and the docketing manager. Your day-to-day involves utilizing specialized records management software to support data audit projects, assist with client portal setups, and generate critical reports. This position is ideal for someone who thrives on precision, enjoys solving data-related challenges, and takes pride in maintaining the high-quality standards essential to legal operations.
Work Environment
This position is primarily remote, offering flexibility while maintaining the need for proximity to the office to accommodate periodic in-office work requests. The role requires the ability to work extended hours as necessary to meet client and firm deadlines. Reed Smith fosters a business casual culture built on core values of integrity, excellence, teamwork, respect, innovation, and impact.
Hiring Process
Qualified candidates only; please note that no search firms are permitted to submit resumes for this position. Reed Smith is committed to providing reasonable accommodations throughout the application and interview process in accordance with the law.
Equal Opportunity
Reed Smith is an equal opportunity employer. We consider qualified applicants regardless of background, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
Work location
Work model: Hybrid
Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States
Pittsburgh, Pennsylvania
Key Responsibilities
- check_circleUtilize computerized records management software to update systems with accurate data
- check_circleSupport IP client portal setup and maintenance
- check_circleSupport intellectual property practice group with data audit projects in Digital File, PATTSYWAVE, and PracticeLink
- check_circleReview, process, and docket incoming and outgoing communications for patent and trademark matters
- check_circleCreate docket reports, data extracts, and other digital records reports upon request
- check_circleAssist the docketing manager with software implementation projects focused on data auditing
- check_circleAssist with projects relating to the transfer of client documents, files, and matters
Requirements
- verifiedBachelor's degree or equivalent experience
- verifiedThree to five years of patent prosecution experience
- verifiedExperience in intellectual property field in law firm or corporate in-house environment
- verifiedProficient with Adobe Acrobat, Microsoft Word, and Excel
- verifiedAdvanced knowledge of software programs and hardware used to perform processing tasks
Benefits & Perks
check_circle401(k) retirement plancheck_circleMedical, dental, and vision insurancecheck_circleHealth savings account (HSA)check_circleVirtual health servicesAccident, hospital indemnity, and critical illness insurance
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Skills, education and keywords
Skills: Adobe Acrobat, Microsoft Word, Excel, Patent Prosecution, Data Management, Data Audit, Docketing, Records Management, Digital File, Pattsywave.
Education: Bachelor's degree or equivalent experience.
Frequently asked questions about IP Docketing Specialist at Reed Smith LLP
What does a IP Docketing Specialist at Reed Smith LLP do?expand_more
A IP Docketing Specialist at Reed Smith LLP is responsible for the following: Utilize computerized records management software to update systems with accurate data; Support IP client portal setup and maintenance; Support intellectual property practice group with data audit projects in Digital File, PATTSYWAVE, and PracticeLink; and Review, process, and docket incoming and outgoing communications for patent and trademark matters.
What are the requirements for this IP Docketing Specialist role?expand_more
To qualify for the IP Docketing Specialist at Reed Smith LLP position, applicants should have: Bachelor's degree or equivalent experience; Three to five years of patent prosecution experience; Experience in intellectual property field in law firm or corporate in-house environment; Proficient with Adobe Acrobat, Microsoft Word, and Excel; and Advanced knowledge of software programs and hardware used to perform processing tasks.
Where is the IP Docketing Specialist role at Reed Smith LLP located?expand_more
IP Docketing Specialist at Reed Smith LLP is based in Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States. This is a hybrid role.
Is this IP Docketing Specialist job remote, hybrid, or on-site?expand_more
Reed Smith LLP has listed this IP Docketing Specialist role as hybrid.
How much experience is required for this IP Docketing Specialist role?expand_more
IP Docketing Specialist at Reed Smith LLP typically requires 3–5 years of relevant experience at the mid level level.
What skills do you need for the IP Docketing Specialist role at Reed Smith LLP?expand_more
Key skills for IP Docketing Specialist at Reed Smith LLP include Adobe Acrobat; Microsoft Word; Excel; Patent Prosecution; Data Management; Data Audit; Docketing; and Records Management.
What education is required for IP Docketing Specialist at Reed Smith LLP?expand_more
Educational requirements for this role: Bachelor's degree or equivalent experience.
What category does the IP Docketing Specialist role belong to?expand_more
IP Docketing Specialist at Reed Smith LLP is part of the it job category on Recrutus.