Licensing Specialist

About the Role

The Licensing Specialist serves as a critical execution-focused partner to dealership and corporate operations, ensuring the organization maintains full compliance across multiple jurisdictions. This role is dedicated to the precise preparation, submission, tracking, and maintenance of licensing applications, acting as the primary gatekeeper for regulatory adherence.

While the position does not manage corporate entities directly, it requires a deep working understanding of entity structures, ownership relationships, and officer information to accurately complete complex regulatory filings. The specialist ensures that all licensing activities—from new applications and renewals to amendments and transfers—are executed with exceptional attention to detail, preventing operational delays and maintaining audit readiness.

Day in the Life

You will navigate a dynamic workflow that balances internal coordination with external communication. Your day involves preparing and submitting state and local licensing applications using provided entity records, ensuring every detail regarding ownership and officers is reflected accurately. You will act as the primary point of contact for manufacturers and licensing agencies, proactively following up on application progress, addressing deficiencies, and securing necessary signatures or documents.

A significant portion of your time will be dedicated to disciplined status tracking using internal systems and renewal calendars to prevent license lapses. You will collaborate closely with Legal, Finance, Accounting, and Operations to gather required information, collect officer disclosures, and coordinate background checks or fingerprinting. Additionally, you will maintain organized files for audit purposes and provide regular status updates on active applications and upcoming renewals.

Hiring Process

Candidates selected for this role will engage in a structured interview process designed to assess technical competency and cultural fit. The process typically includes:

1. Initial screening call to discuss background and role alignment.
2. In-depth interview focusing on licensing experience and regulatory knowledge.
3. Final discussion with the hiring team to evaluate team fit and operational approach.

Our Culture & Commitment

Asbury is committed to fostering an inclusive environment where diverse perspectives drive our success. We offer a comprehensive benefits package designed to support our team members' well-being and growth, including competitive pay, paid holidays, and time off. Our commitment to your future includes paid training, stock awards for eligible team members, and robust health and retirement plans such as medical, vision, dental, and a 401k with company match.

We also prioritize continuous learning and career development through our internal Learning Management System, digital career path tools, and opportunities for professional growth. Beyond the workplace, we encourage community engagement through paid volunteer hours, employee discounts, and an aggressive referral program. We consider qualified applicants regardless of background and are dedicated to providing equal opportunity in all aspects of employment.